Logistics Manager
ARAB TANKER SERVICES
مجموع سنوات الخبرة :25 years, 8 أشهر
Reports directly to the Operations Manager and General Manager and coordinate with all the department and section heads, vessel crew, local and international suppliers, cargo forwarders and client. Objective is to provide product and project material delivery assurance to the client. Manage arrangement and is accountable for land and sea logistics and delivery of product and project materials to clients in a timely manner utilizing most cost effective, safe, reliable and efficient mode of transportation.
Responsibilities:
- Through detailed planning and execution strategy development, provide logistics direction for project site/s, including existing assets, spares, fuel consumption, camps, vehicle allotment, vehicle movement, journey management, movement of material & work force to sites.
- Provide interface and coordination to PTW team and other projects as well as to vendors and project sites.
- Responsible to ensure introduction of systems/measures towards improvement in logistics & assets (materials and equipment) control.
- Coordinate the functioning of Equipment Section, Transport section, Logistics Coordinator for Assets and Man Power, and camps through respective Camp OIC’s.
- Monitor the Logistic functioning of various sites through regular feedback and liaison and introduce measures to enhance efficiency/cost cutting.
- Ensure economy in utilization of assets and monitor any unusual high expenditure/utilization.
- Monitor all camp and site facilities including catering and medical arrangements and ensure basic welfare & recreational measures are provided.
- Attend meetings between project team, client, vendors and sub-contractors.
Other Duties:
As per attached / uploaded CV
Reports directly to the Logistics Manager, Operations Manager and General Manager and coordinate with all the department and section heads, vessel crew, local and international supplier’s, cargo forwarders.
Responsibilities:
- Review requirements/requisitions for completeness and preparation of project procurement plan.
- Analyze and evaluate all purchasing requisitions to ensure clarity and completeness in description of material and equipment.
- Source out supplier for complex specification items/specialized requirements.
- Take charge of procurement activities of a project team including EPM/EPC projects.
- Collect all relevant information (Project Procurement Schedule) and prepare project procurement plan, specific terms and conditions of purchase in consultation and with the help of project team.
- Execute the procurement actions of the assigned project within the company guidelines, policies and also meeting the project specific requirements.
- Prepare the periodic reports and update the project team for further reporting to clients.
- Review and issue request for quotation to vendors as per company’s approved vendor/supplier list to procure goods or services in compliance with the procurement procedures. Also solicit bids from vendors and coordinate with the discipline engineers / heads to clarify pre-bid queries from bidders.
- Review quotation of identified specification received from vendors and prepare Quotation Evaluation Report (QER) in consultation with discipline heads / job officers and perform pricing analysis, recommend contract awards that result in best value procurement.
- Coordinate with engineering / design team in case there are technical deviations or queries and arrange bid clarification meetings and response from vendors.
- Prepare and issue purchase orders for goods or services as per the required quantity, and quality at the lowest cost and in accordance with the project requirements, technical specifications, selected vendors and within the scheduled limits.
- Check open Purchase Orders on a weekly basis as a minimum and do necessary actions to follow-up and clear back log if any.
- Manage the day-to-day interaction with vendors / service providers and monitor performance.
- Identify additional vendors and actively participate in the vendor evaluation and development process.
- Formulating and executing negotiation strategies that take full account of supply requirements, whilst ensuring cost reductions.
- Liaise with Accounts Department in order to settle disputed invoices.
- As Material Supervisor, supervise and coordinate delivery and or receipt, inspection, storage and movement of company, client, vendor and sub-contractor supplied equipment, machineries and materials.
- Supervise store personnel in the receipt, storage, stock inventory, delivery and supply of company purchased materials and supplies.
- Very capable of multi-tasking responsibility and can work under pressure.
Assist the Logistics Manager in the management and supervision of the overall functionality of the Logistics Section and company owned and operated supply / anchor handling / diving vessels and Oil Tankers.
Responsibilities:
- Chair the daily site and toolbox meeting in the absence of the Logistics Manager.
- Keep record of the day’s work schedule, activities and progress.
- Follow-up on the progress of existing works from material requesting, purchasing, supply and delivery / construction and quality control inspection of project materials and ensure that all works and other related activities are achieved as scheduled.
- Mobilization and Demobilization of vessels, manpower, project materials, plant equipment and vehicles.
- Keep track and monitor operational functions of company owned and operated vessels, machineries, equipment and even client supplied materials.
- Handle all procurement related activities as detailed above in my current scope of responsibilities.
- Report all logistics activities to Operations Manager and General Manager.
As the company’s appointed Company Security Officer from Mar., 2006 and also as Internal QMS Auditor from Nov., 2005, also renders support to Marine Operations in the preparation and internal auditing of the Company and Ship’s Security Plan and Company SMS and QMS requirements for scheduled verification, auditing, inspection and re-certification of Class Society.
Reports directly to the Logistics Manager, Operations Manager and General Manager and coordinate with all the department heads, ship’s officers / crew, local and international supplier’s, cargo forwarders.
Responsibilities:
- Single-handedly managed all procurement related activities like receive, review, analyze and evaluate all requirements/requisitions from all departments to ensure clarity and completeness in description of material, equipment and services required.
- Prepare and send inquiry to suppliers and service providers as per company’s approved suppliers list.
- Receive, check, evaluate and review quotations of identified specification received from suppliers/service providers.
- Negotiate price and terms with suppliers, contractors and service providers to acquire materials and services.
- Prepare and submit quotation evaluation report and recommend for approval.
- Prepare and issue purchase orders in accordance with selected suppliers and as per approved quotation evaluation report.
- If required, receive and check delivered orders and coordinate with Engineering heads in case there are technical deviations and also to ensure that materials received are according to project quantity, quality and specification requirement.
- Assist service providers in coordinating with other departments and company owned and operated vessels.
- Coordinate with HSE, QA/QC and Commercial departments for various commercial, financial issues and analysis.
- Arrange, verify and synchronize invoices with delivery notes and purchase orders then obtain approval and liaise with Accounts Department to ensure on time payment and to settle disputed invoices.
- Coordinate and work with project and technical team in preparing project technical submittals for approval.
- Monitor open purchase orders against estimated delivery dates and follow-up on deliveries to ensure on time delivery and avoid any back log.
- Draft and prepare correspondence as required.
- Prepare and submit cost estimate of project materials and consumables.
- Maintain, update and keep data base of Company Approved Suppliers / Sub-contractors register.
- Evaluate the performance of each supplier / sub-contractor semi-annually and keep record as per ISO 9001-2008 requirement.
- Manage and keep records and files of all procurement related documents for ready reference as per ISO 9001-2008 requirement.
- Seek and identify new suppliers and alternatives for on time supply of required materials / services.
Reports directly to the Logistics Manager and coordinates with all the departments.
Responsibilites:
- General secretarial, personal assistance, supportive administrative work.
- Coordinate and provide administrative and logistical support to offshore/shipboard crew including mobilization and demobilization, scheduling of leave, flight bookings and accommodation arrangements.
- Prepare, arrange and coordinate vessel and crew movement and changes.
- Prepare and arrange crew list for food shopping and coordinate with vessel and transportation.
- Coordinate with vessels Class Society for survey and certification and draft / prepare correspondence for the same.
- Coordinate with safety training institutions for crew and personnel training and certification and draft /prepare correspondence for the same.
- Receive / check and store all incoming deliveries of supplies pertaining to appropriate entities and manage the proper distribution and use of the same.
- Maintain a complete and up-to-date records of administrative files, disposition of all equipment and other properties and supplies.
- Render periodic inventory as required by the accounting and auditing regulations.
- Organize and coordinate the deliveries of stocks to each requesting department/section.
- Render support to Marine Operations and has been involved in the company’s preparation for ISM and SMS certification from pre-qualification through its final stage (approval and certification).