Jovelyn Custodio

Main Duties:
Estimate and establish cost parameters and budgets for purchases
Create and maintain good relationships with vendors/suppliers
Make professional decisions in a fast-paced environment
Maintain records of purchases, pricing, and other important data
Review and analyze all vendors/suppliers, supply, and price options
Develop plans for purchasing equipment, services, and supplies
Negotiate the best deal for pricing and supply contracts
Ensure that the products and supplies are high quality
Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
Work with team members and Procurement Manager to complete duties as needed
Ensure accessibility, traceability and accuracy of documents
Update and control procedure on documents and forms
Check and edit incoming documents and prepare for distribution
Log document requests and help retrieve documents
Coordinates with subcontractor for material technical submittal and pre-qualifications documents
Performs all computer operation/encoding.
Assist in preparing and managing documentation internally by subcontractor

Other Duties - Assist Technical Team regarding Project material technical submittal and Pre-qualification documents by coordinating with subcontractors.

Project Handled (Procurement, material technical data sheet, Sub-contractor Pre-qualification documents and Document Control):

1. Majlis Grand Mercure Hotel ( 5 Star Hotel and Apartment )
2. Gold Bazaar Hotel ( Hotel and Apartment)
3. Private Palace, Guesthouse and Majlis
4. Beverly Hills Clubhouse - Lusail
5. Neighbors Caffe - The Pearl
6. Jamocha T3 and carts - Qatar Duty Free
7. Qatar Foundation - Gift shop and Pop store
8. Dream Hotel Mock-up room

o Main Duties:
Review and verify invoices and check requests Sort, code and match invoices
Set invoices up for payment
Enter and upload invoices into system
Track expenses and process expense reports
Prepare and process electronic transfers and payments Prepare and perform check runs
Post transactions to journals, ledgers and other records Reconcile accounts payable transactions
Prepare analysis of accounts
Monitor accounts to ensure payments are up to date Research and resolve invoice discrepancies and issues Maintain vendor files
Correspond with vendors and respond to inquiries Produce monthly reports
Assist with month end closing
Provide supporting documentation for audits

o Sales and Marketing Coordinator Main Duties:
 Sales Support
To assist project sales person/representatives improved their productivity to spend more time selling and to provide a variety of support services.
Contact customers and prospects to arrange appointments or make follow-up calls to confirm orders or delivery schedules.
To ensure that sales representatives sufficient quantities of sales support material, such as product brochures or case studies.
To coordinate and act as a first point of contact for urgent calls, emails and messages when sales person/representatives are not available.
 Order Satisfaction
Contribute to customer satisfaction by ensuring the accuracy and timely processing of orders.
Handle orders by telephone, email or mail and check that they include correct prices, discounts and product numbers.
Contacting customers to resolve any queries. To input orders to the company’s computer system and ensure that orders are processed in line with customers’ delivery requirements and inform customers of any delays and arrange alternative delivery dates.
 Coordination
To collaborate with other departments and suppliers.
To contact the technical department/installation team for any related complains.
To make sure and follow-up orders, contact supplier in manufacturing and logistics to agree on delivery dates.
To ensure that sales and marketing activities are integrated, work closely with marketing.
 Reporting
Maintain sales records as a basis for reports to the senior management team.
Prepare reports on sales by individual sales person /representatives, sales by product line and sales to individual customers.
Provide information to the finance department on incoming and completed order as a basis for forecasting cash flow.
 Administrative Secretary Main Duties :
Provides administrative services to the Executive, project sales person/representatives and Project Departments in documentations, encoding and attending to concerns of internal and external customers.
Liaise between the management and the staff for all concerns.
Assists in the preparation of tender documents and coordinates with the tenderers, preparation of contracts, Bill of Quantities (BOQs).
Handles administrative functions, i.e. routing of all internal memoranda to employees. Maintains and organizes all files and overseeing the confidentiality of each file.
Applies knowledge of business procedures including records management and filling.
Manages and schedules appointments and meetings for the salesperson/representative.
Prepares meeting agenda and distributes minutes of meeting.
Ensures proper handover of files and records, and employment clearance of employees leaving the company whether for vacation or permanent separation.
Handles procurement and control of office supplies and office equipment as well as maintenance of the same.
Screening phone call, entertaining and assisting queries, request.