Document Controller
PARSONS INTERNATIONAL LTD.
مجموع سنوات الخبرة :11 years, 3 أشهر
Well knowledge in the field of administration, computer, and all types of documents controlling hard & soft copies included Aconex, Internet, Mailing system & MS Office Applications.
Handling all the documents from civil, Electrical & electro-mechanical drawings, materials.
Uploads and transmits relevant data’s, documents and drawings to corresponding Clients, consultants and sub contractors.
Misc. works like arrange photocopy, labeling the files, answer to all our documents, QA/QC issues and arrange documents if necessary. Destroy all unwanted documents, after taking concurrence from the department head.
Coordinate with the client, vendors, Subcontractors inter department and other third Parties involved for any technical clarification of procedure, Specifications and Drawing.
Manages Outgoing & Incoming Project Documents.
Coordinate all activities related to the Document Control procedure.
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and distribution clearly.
Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Coordinates with Project Management, Consultant and Subcontractors regarding documents and correspondence.
Preparing transmittals for Shop drawings, Technical submittals/Material submittals and other general Documents for onward submission to consultant.
Submitting soft copy of Payment certificates, letters, Transmittals, Monthly and Weekly reports etc. through Aconex and forwarding the hardcopies to Consultant.
Forwarding the comments received on our submission from consultant to concerned department.
Follow-up with team members and others for “open” status items to be closed down.
Maintaining the Data base.
Providing all secretarial support to Project Manager.
Well knowledge in the field of administration, computer, and all types of documents controlling (centralized) with hard & soft included Aconex, E-Promise, Internet, Mailing system & MS Office Applications.
Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
To ensure that an up to date general filing system including a master file of all types of materials as required is maintained.
To ensure that all incoming documents / drawings & outgoing documents / drawings are maintained.
To receive, sort all incoming correspondences, Vendor Documents, project drawings and technical documents and to ensure that all receipts and dispatch are registered in the log.
To ensure that copies of all correspondence are issued to respective recipients after receipt and dispatch.
To register construction related documents such as project correspondence, Log Registers, Transmittals, Inspection Requests, Material Submittals, RFIs’ Shop Drawing Approvals, SOR’s, Weekly Progress report and Monthly progress report.
Liaise with Contractors, Clients, Cost consultants, landscape subcontractors for project requirements as regards to Document control.
To maintain progress reports of documents handled by the department on a weekly basis and issue the notices to department heads regarding outstanding correspondences if any for expeditious response as per project contract.
Providing support to Project Team by managing incoming / outgoing project information and documentation on daily basis, while ensuring accurate records are maintained.
Expediting Documentation, necessary follow-ups with concerned parties involved in the document, taking correct action to guarantee the availability of documents to required timeline.
Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person.
List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required.
Proper filing of the documents in correspondence files with file reference and letter number.
Responsible for maintaining all administrative records for Project Site Office.
To arrange site approval and forward to consultant’s office.
Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.
Coordination with all construction managers, Engineers, Supervisors and other functional / departmental heads
philosophy,sociology,political science etc