Joy Jayapalan

•Overall management of the accounting records and financial reports of the hotel, ensuring compliance with company, owner, statutory and fiscal requirements and timetable
•Compliance with the management agreement and any Owner / Lease agreement
•Provide an effective and efficient control through focused system of internal control
•Monitor compliance with company policy and accounting procedures
•Supervise at the end of the month, the closing of the books and the subsequent timely preparation of the required financial data.
•Liaise and co-operate with both Internal and External audits and ensure that corrective action is taken where required
•Develop best practice financial accounting and control procedures
•Support and advice the management team on financial and commercial matters
•Assist the formulation, review and approval of budgeting and strategic planning within the hotel, identifying value opportunities

•Review and approve LPO according to the companies’ standard and procedures.
•Review supplier invoices, general ledger coding of expenses and verify supplier payments with supporting invoices, LPOs, etc.
•Verify expense reimbursement with supporting documents and ensure that they are in accordance with the policies and procedures
•Prepare the general ledger reconciliation and follow up for the renewals of contracts expiring
•Adjust entries to be prepared on the basis of general ledger reconciliation
•Prepare post and update standard journal vouchers and adjustment journal voucher entries at the month end, such as - prepaid expense, operating provisions, payroll, payroll accruals, provisions, allocation of expense, etc.
•Reviews and approves purchase requests, purchase orders and contracts in the absence of the Director, Finance
•Prepare bank reconciliation statement and review general ledger at month end and analyse expenses and major variations from the budget
•Reviews the monthly payroll accrual requirements for annual vacation leave, vacation ticket, long service leave, incentive pay and professional fee contribution
•Prepare Financial operation report and distribution of P&L reports

•Checking & Verifying Receiving Reports with Deviation of purchase order
•Costing of Theme Nights Beverage consumption & Highlight the cost %
•Weekly outlet-wise food cost & Reconciliation of food & beverage costs
•Food & Beverage Cost Controller’s Report compilation
•Checking of outstanding LPOs and review
•Liaising with Stores and purchasing regarding store purchases, stock level, New Item, price difference, Par stock etc.
•Recipe costing of new menus and suggesting selling price
•To advise all concerned, and raise alarms when expenses and costs are high, and are not in line with revenues generated
•Prepare month end Cost Controllers report.

•Checking the revenue Reports
•Audit all Revenues and update the income JV
•Verify and update the General Cashier Report
•Update the statistics( Cover, rooms occupied, available rooms, guest count)
•Control the Revenue Vouchers & Checking Revenue Reduction & other postings
•Review the PMs & High Balance. Reconcile Visa Income with the cost Reimbursed
•Update the Revenue Amortization summary for the month
•Reconcile PMS and Back Office Revenue Figures
•Reconcile Service charge and Municipality Fee and prepare the system for the next month

•Check the Time- in and Time-out of all Employees.
•Verify the Overtime Requests and forward for approvals
•Verify and process the Change of Status Requisition
•Verify and process the personnel notification and Final settlement
•Verify and Process Vacation Requests.
•Check Payroll Audit Report for Master Data Changes.
•Prepare the Payroll Reconciliation and Submit for Approvals.
•Submit the Payroll to the Bank to Transfer the Salary.
•Make JV for Payroll and Accruals.
•Employee Loan Balance updating and Reconciliation.

•Handling Minor Deduction / Excess Payment
•Verifying City Ledger and Credit Card Transfer
•Preparing Invoices - Regular, Inter Company, Government, Travel Agency, Group Billing and Barter Agreements Invoices.
•Making necessary credits and adjustments to Invoices - Rebates / Discounts, Commission and Advance Deposits
•Dispatching, Tracking and Filing Invoices
•Reconciling and Posting Receipts, Credit Card Payments and Commissions.
•Monitoring and follow up of aged debts
•Generating Payment Report
•Handling disputed invoice Queries from Credit Customers and Credit Card Customers

•Verifying Cashier Closure with Supporting Documents
•Auditing Revenues - Room, Food & Beverage, Telephone, Laundry, Recreation, Business Center and Other Rental Income
•Preparing Daily Revenue Reports
•Auditing Revenues - Check and tally Revenues of Various Outlets
•Checking Revenue Reduction - Entertainments, Duty Meals, Complimentary, Promotions, Coupons and Discounts