Office Administration Manager
first Qatar Real Estate Development Co.
Total years of experience :24 years, 4 Months
Total Experience: 15 years.
Presently working as Office Administration Manager in M/s. First Qatar Real Estate Development Co.
Summary of previous Designations and responsibilities
• Job Title: HR & Administration Manager.
Company: Alghanim Sons Group WLL, Kuwait.
Duration: June 2006 to May 2009.
Responsibilities:
Managing the Group Administration department in co-ordination with the Managing Directors of different business segments.
Total Experience: 15 years.
Presently working as Office Administration Manager in M/s. First Qatar Real Estate Development Co.
Summary of previous Designations and responsibilities
Total Experience: 15 years.
Presently working as Office Administration Manager in M/s. First Qatar Real Estate Development Co.
Summary of previous Designations and responsibilities
• Job Title: HR & Administration Manager.
Company: Alghanim Sons Group WLL, Kuwait.
Duration: June 2006 to May 2009.
Responsibilities:
Managing the Group Administration department in co-ordination with the Managing Directors of different business segments.
➢ Managing the administration of the Corporate office including Facility Management, Security, House Keeping, Office Maintenance & Upkeep and arranging meetings
➢ Managing the Personnel Department and co-ordination with Govt. Offices for various public utilities & services, Liaison with embassies for Visa, supervision of administration personnel and allocation of work and problem solving.
➢ Responsible for the proper classification, cataloging, indexing and archival and control of records and data in accordance with safety measures and back up of concerned hard copy records. Also supervising the concerned archival staff, handling that functions.
➢ Responsible for various logistics services like Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, and maintaining of company assets.
➢ Co-ordinates with various business unit managers for implementation of the corporate administration policies and updation of the policy status to the Chief Officer regularly with recommendations.
➢ Establishes and implements short and long term goals, standards and policies of the company's administration procedures.
➢ Consult work force related topics with Managers to support them and their staff members
➢ Keep job descriptions and specifications for all positions; support Managers with updating the description and creating new ones.
➢ Responsible for HR Administration esp. Leave/ vacation of the employees, labor contracts and pay roll
➢ Support the line managers in the recruitment and adaptation of new employees.
➢ Issue of letter of appointments in consultation with the line managing directors.
➢ Support managers in performance appraisal, maintain and develop methodic base for the proper performance evaluation.
• Job Title: Administrator/Accountant
Company: DUTCO Construction Co. Doha-Qatar.
Duration: July 1997 - July 2000.
• Job Title: Franchisee
• Job Title: Administrative Officer.
Company: Schlumberger Wireline & Testing Services Inc., Kuwait.
Duration: March 2003 - June 2006.
Schlumberger is one of the renowned companies in the world in Oil & Gas sector having operations in 80 plus countries.
Responsibilities: General office administration including Facility Management, arranging meetings, preparing Minutes of the meetings, Security, House Keeping, Office Maintenance & Upkeep, Liaison with Govt. Offices for various public utilities & services, Liaison with embassies for Visa, Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, assisting the Managers in preparing the tenders, self correspondences.
Scanning of company documents and records, that includes invoices, sales orders, quotations and service request records and saves into the archival system.
Monthly invoicing for the client's support services, Petty Cash Managing, Liaison with Accounts department. More than four years of experience in preparing TENDERS. Procurement of inventories using online swap system
Updating of Job Tickets in SIEBEL and invoicing the clients on monthly basis.
➢ Managing the administration of the Corporate office including Facility Management, Security, House Keeping, Office Maintenance & Upkeep and arranging meetings
➢ Managing the Personnel Department and co-ordination with Govt. Offices for various public utilities & services, Liaison with embassies for Visa, supervision of administration personnel and allocation of work and problem solving.
➢ Responsible for the proper classification, cataloging, indexing and archival and control of records and data in accordance with safety measures and back up of concerned hard copy records. Also supervising the concerned archival staff, handling that functions.
➢ Responsible for various logistics services like Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, and maintaining of company assets.
➢ Co-ordinates with various business unit managers for implementation of the corporate administration policies and updation of the policy status to the Chief Officer regularly with recommendations.
➢ Establishes and implements short and long term goals, standards and policies of the company's administration procedures.
➢ Consult work force related topics with Managers to support them and their staff members
➢ Keep job descriptions and specifications for all positions; support Managers with updating the description and creating new ones.
➢ Responsible for HR Administration esp. Leave/ vacation of the employees, labor contracts and pay roll
➢ Support the line managers in the recruitment and adaptation of new employees.
➢ Issue of letter of appointments in consultation with the line managing directors.
➢ Support managers in performance appraisal, maintain and develop methodic base for the proper performance evaluation.
• Job Title: Administrative Officer.
Company: Schlumberger Wireline & Testing Services Inc., Kuwait.
Duration: March 2003 - June 2006.
Schlumberger is one of the renowned companies in the world in Oil & Gas sector having operations in 80 plus countries.
Responsibilities: General office administration including Facility Management, arranging meetings, preparing Minutes of the meetings, Security, House Keeping, Office Maintenance & Upkeep, Liaison with Govt. Offices for various public utilities & services, Liaison with embassies for Visa, Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, assisting the Managers in preparing the tenders, self correspondences.
Scanning of company documents and records, that includes invoices, sales orders, quotations and service request records and saves into the archival system.
Monthly invoicing for the client's support services, Petty Cash Managing, Liaison with Accounts department. More than four years of experience in preparing TENDERS. Procurement of inventories using online swap system
Updating of Job Tickets in SIEBEL and invoicing the clients on monthly basis.
• Job Title: Office Administrator/Accountant.
Company: Kuwait & Gulf Link Transport Co., Kuwait.
Duration: May 2001 - March 2003.
Responsibilities: General office administration including Facility Management, arranging meetings, preparing Minutes of the meetings, Security, House Keeping, Office Maintenance & Upkeep, Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, assisting the Managers in preparing the tenders, self correspondences, Preparation of Salary, monthly invoicing for the client's support services etc.
Post Graduate Diploma in Personnel Management & Industrial Relations from Bharathiya Vidhya Bhavan, Trivandrum Chapter, India. Post Graduate Diploma in Computer Applications (PGDCA) from the Institute of Human Resources Development for Electronics (IHRDE), Trivandrum, India Projects done at PG Level A study report on the "Labour welfare activities & its impact among the employees" in M/s. Travancore Titanium Products Company, Trivandrum, India.
M Com (Master of Commerce degree, Costing as main) from University of Kerala, India. B.Com (Bachelor of Commerce) from the University of Kerala, India, Accounting as main and Costing & Budgeting as Optional subjects