Procurement & Supply Chain Manager
Al-Khathlan Holding Group - AHG
مجموع سنوات الخبرة :14 years, 0 أشهر
Leads an organization's procurement department and oversees the acquisitions of goods and services made by the organization. The CPO ensures that purchases will meet organizational needs while helping to reduce costs, give higher profit margins or both.
The Executive office manager role is to perform advanced secretarial duties in support of the CEO office, Well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, responsible for providing the necessary support to the CEO by offering a complete secret rail and administrative support services and general office duties of a responsible and confidential nature. This includes first point of contact direction, time management, correspondence disposition and resolution. He must understand the CEO’s job, the department and organizational operations and procedures, follows all relevant Administration policies, processes, and standard operating procedures so that work is carried out in a controlled and consistent manner.
Responsible for establishing and maintaining an effective document control system.
Ensuring that all project design documentation is accurate, up to date and accurately
distributed to relevant parties.
Duties:
* Develop and maintain document control processes for the efficient management and
recording all documents
* Demonstrated proficiency with large-scale Document Management Software
(ACONEX)
* Archiving/Scanning/Printing-Renaming, recording and filling incoming hard copies of
drawings & letters (Internal and External)
* Develop Photocopies / Binding and transmitting of documents as part of client’s
submission
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* Liaise with project Management & team, client and sub-contractors effectively and
resolve problems and issues relating to documentation to maintain a safe and
secured working environment within Document control
* Maintaining a tracking facility to enable documents to be uploaded easily
* Responsible for control/Track/Issue of complete project documentation such as
incoming & outgoing correspondence, site instructions, Letters, RFI, TEQ, Staff daily
report, submittals and other forms of pertinent document form the client and
subcontractors
* Maintaining document logs for correspondence, material approval submittals, letters,
shop drawings, RFI (Incoming & Outgoing)
* Ensuring all management system documentation is the current version and easily
accessible
* Answer phone calls-Emails/relay messages
* Assist in the preparation of the minutes of meetings with the directors and managers
* Checking despatch documents are accurate
* Assists in preparing a “Mockup” for operations manuals (e.g., develops and index,
binders, dividers, etc., and assembly) and job data books (pulls drawings and
documents, develops index, cover sheet, dividers, etc.,
* Responsible for maintaining hard copy information
* Managing and maintaining a Meridian Document Control System
* Provide advice on procedures of issue and methods in accessing the system
* Ensuring all documents are as up to date as possible within electronic filing system
* Manage and maintain all controlled company documents
* Update and control procedure documents and forms
* Create and manage document hierarchy and process systems
* Take charge of all document identification, classification and filing
* Frequently conduct document audits confirming they are current and accurately
reflect recorded evidence
* Ensure revised documents are accessible
* Assist with communication during external audits
* Conform to company enforced specifications and Document Control Procedures
* Train Document Control Clerks and delegate and oversee their tasks
* Train employees in company’s-controlled document processes to ensure correct
handling of documents from the ground up
* Oversee document through its entire lifecycle (inception to archival)
* Check and edit incoming documents and prepare for distribution
* Create document filing and organizing systems that are both effective and efficient
* Ensure proper organization and security of documents (paper and electronic)
* Log document requests and help retrieve documents as needed for employees
* Collect, scanning and upload documents following set procedures
* Ensure all technical documents, such as reports, drawings and blueprints, are
collected and registered in system
* Use Smart Solve Document Management for everyday operations, maintenance and
quality control
* Notify personnel of updated document versions and how to access them
* Print and distribute documents as necessary
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* Work with documents and records across various departments, including human
resources, marketing, and construction
* Make available, notify, and distribute documents to relevant recipients
* Collaborate and communicate with directors, managers, and project leaders.
1- Company Name: DELICIA FOODS (INDIA) PVT. LTD. Vill. Pirumadara;
Ramnagar Dist.- Nainital- (Uttarakhand)
* Company Profile: It is a Food Product
(≥ 4 years of experience)
Job Responsibility:
Supporting the finance department, accountant, and management team by completing
routine clerical and accounting tasks. Preparing budgets, maintaining reports, and
completing basic bookkeeping and accounting duties for the company
Duties:
* Preparing financial documents such as invoices, bills, and accounts payable and
receivable
* Completing purchase orders
* Entering financial information in appropriate software programs
* Managing company ledgers
* Processing business expenses
* Verifying balances in account books keeping rectifying discrepancies
* Verifying bank deposits
* Managing day-to-day transactions
* Recording office expenditures and ensuring these expenses are within the set budget
* Assisting the finance department and senior accounting staff member with various
tasks, including preparing budget, records and statements
* Posting daily receipts
* Reporting on debtors and creditors
* Managing monthly budgeting tasks
* Encoding accounting entries for data processing
* Transfer data from paper formats into database systems
* Type in data provided directly from customers or other parties
* Create and manage spreadsheets with large numbers of figures
* Verify data by comparing it to source documents
* Update existing data
* Produce reports
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* Retrieve data as requested
* Perform regular backups to ensure data preservation
* Sort, organize and store paperwork after entering data