Receptionist /Admin Assistant
Pixels Advertising L.L.C
Total years of experience :16 years, 2 Months
Warmly welcomed and directed visitors, clients, and vendors, ensuring a positive first impression of the company.
Organized and maintained physical and digital files, ensuring accuracy and accessibility.
Assisted with administrative tasks and clerical tasks such as filing, photocopying, faxing and scanning.
Managed phone calls and efficiently routing call to the appropriate departments and personnel, and handling inquiries with professionalism.
Provided comprehensive administrative support including scheduling appointments, maintaining office supplies, and handling incoming and outgoing mails.
Liaise with customers care and deal with inquiries and coordinate with external vendors and service providers.
Accurately input and updated customer and client information into the company data base, ensuring data integrity and confidentiality.
Oversee daily office operations, ensuring a smooth and efficient workflow. Managed office supplies inventory and placed orders.
Assist in developing and implementing office policies and procedures to enhance efficiency and compliance.
Handled Import and Export documentations and operations. Cargo handling and shipment tracking and monitoring. Follow-up vessel arrival to shipping lines and monitor bank transmittal. Arranged trucking and deliveries. Tariff Classifications. Drafting Bill of Lading and revise Commercial Invoices. Assist in Billing and collections. Negotiated freight rates and trucking rates that lower the expenses to 20% that minimize the cost of expenses for shipments of the client. Got promoted in year 2013 as Import Manager and managed the operation of Import department.
Managed the logistics inbound shipments and ensured the timely delivery of goods.
Coordinated with suppliers, shipping lines, freight forwarders, and customs brokers to schedule deliveries.
Handles import documentation such as Bills of Lading, cargo declarations, customs declarations to ensure compliance with import regulations.
Tracked shipments to monitor their progress and address any delays or issues that arose during transit.
Maintained accurate records of al inbounds shipments for auditing and reporting purposes.
Involved close collaboration with internal teams to ensure smooth and efficient inbound logistics operations.
Graduate with Bachelor's degree.