Julius Cinco

• Coordinates and facilitates independently with the Project Manager/Project Coordinator activities in the department, including distribution of documents, tracking and reporting on document review progress.
• Manages and updates archives of controlled documents as well as validation files.
• Implementing and administering electronic documents management system.
• Collaborates, Prepares and Analysis technical controlled documents.
• Reviews and proofreads documents for consistency of document format and system concerns.
• Use department databases to track and manage and controlled issued documents. Assign lot numbers, material part numbers, and various other document tracking numbers.
• Perform document control and quality management activities.
• Maintain procedures for maintaining documents and change control documents.
• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
• Complies and maintain control records to verify completeness and accuracy of data.
• Post changes to computerized or manual control records, and maintain related files.
• Prepare reports and Memorandum.
• Prepare reproduction of documents base on the Client/Contractors needs.
• Coordinates with our Client/Contractor’s Document Controller if there are some documents to submit..
• Preparing drawing, document and material submittals as well as reviewing and checking before sending to Clients/Contractors.
• Preparing all the comment reply sheets needed by the Project Managers for the revisions of all needed submittals.
• Coordinates with the design and drafting team if we have some drawing submittals for our Clients/Contractors.
• Using Nitro PDF editor if there are some documents and materials submittal needed for editing as per our Clients need.
• Assisting the Project Manager at all times.
• Reliever to Project Coordinator if on leave
• Perform other duties as assigned.


Major Projects Handled:
Damac, Siemens, ETA, Musanada, Transco, Meraas, Palm Jumeirah Company, Al Ain Dictribution Company, Dubai Hill Estate, Dubai Properties Group, DEWA, Tanmiyat Global Real Estate, Meydan, Dubai National Investment Company, Sobha, FEWA

Project: Elite Residence Value: AED 605, 000, 000
Control the document, correspondences made, drawings and data control activities/movements by establishing, implementing, maintain and updating the documented procedure with strict adherence to the requirements of the Company Client and if necessary ISO-9000 standard requirements.
Define a document filing system to enable rapid access of all company documents
Maintain up to date Database Register showing document details and revision status
Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc)
Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor, Drawings, Purchase Orders, Data Sheets, Manuals, etc, and generate internal transmittal for internal circulation of the same.
Co-ordination and control of Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, Sub-Contractors
Documentation with client/Contractor as well as internal review approval of Subcontractors documentation.
On receipt of a document ensure that the following is done as per the procedures:
-Check the content of the document against the transmittal list and receive it (by stamping with received date)
-Acknowledge the receipt of the document and any discrepancy in the transmittal shall be reported with the acknowledgement
-Enter or record it in the database/document register
-Check the document issue status (Issued for Approval, Information, Design Construction). Issue to the concerned through Internal transmittal (as per distribution matrix or as marked by concerned manager) accordingly
-Ensure that acknowledgement of receipt is received from all addresses
-File the transmittal in incoming transmittal file
-Re-issue copies as and when necessary
-Move to archive section up on completion of the respective project

Handle the account of Savings, Current and Fixed Deposit; Update daily bank transactions

Assist clients for opening of accounts; Filing and Bookkeeping

Clearing of cheques; Coordinate with the clients for cheques with insufficient funds

Assisting Manager for signature verifications

Encodes grades of students coming from the registrar; Encodes record of the students in the CIS or College Information System; In-charge in filing grades and specially the documents of the students in the systems of the school

Assistant of Registrar in preparing all students record in soft and hard copies.

Helps in evaluating grades of students during enrollment

Assigned to make transactions with the students when the registrar is on leave or in the seminar

Prepare and process all the necessary documents regarding contracts needed by the Site Acquisition Officer

Prepare the cash advances of the SAO when leaving the office for their provincial projects and operations

Coordinate to all SAO regarding the status of their assign sites specially those who are assigned in the Visayas and Mindanao Area.

Encodes all the sites entered by the SAO and process the things they are needed

Prepare all the purchase or order of the SAO to be given on time to the LESSEE. (Cell phones and prepaid Cards)

Filing all the contracts made and entered by the SMART COMMUNCATIONS, regarding all the site

Computes the Daily Time Records of the SAO

Gather all documents handle by the SAO and eventually make a contracts needed by the company and submit to our Area Manager

Helps in the promotions of the on-going project of the company

Preparing all the documents that the clients needed, and making all the permits that is needed in the constructions

Helping Sales Agents in penetrating its prospective buyers by giving them the right way to deal in their customers and Accompanying the collector officers when the buyer will pay their dues

Performs some office duties and responsibilities; Filing documents and other important materials needed in the operations of the project.