Administrative Officer
Samsons Group of Companies
Total years of experience :11 years, 3 Months
• Arrange events, Meetings, Training and Conferences as per the details provided.
• Manage all appointments and related correspondence of Regional Office.
• Ensure the maintenance of office premises, keeping office neat and tidy.
• Prepare and maintain lists and contracts of vendors.
• Ensure accurate and efficient utilization of organizational resources.
• Maintaining the monthly accounts, cash flows, petty cash and rendering for internal audit.
• Arrange fleet and Maintenance of Official car, making sure that all the staff gets timely support. Ensuring that log books are maintained properly and Sensitive Letters/Material are dropped to the destinations.
• Procurement of Office needs.
• Maintain the inventory system by recording all the assets in record.
• Ensure that payments of vendors are processed timely.
• Daily Media Screening of Newspapers to search for the articles and to submit them with the important points highlighted.
• Protocol duties at the Islamabad Airport for the company.
• Major duties: Procurement, Logistics, Fleet Management, Human Resource Management and Office administration & Operations Management.
• Arrange travel of the staff members in line with the requirements.
• Facilitate staff in the visa arrangements in case of international travel.
• Arrange accommodation of staff going on field and visitors/guests coming in.
• Arrange events, meetings, trainings and conferences as per the details provided by the programme teams.
• Manage all appointments and related correspondence of country office.
• Ensure the maintenance of office premises, keeping office neat and tidy.
• Direct supervision of Office Support Staff (Office Manager, Office Boys and Guards).
• Prepare and maintain lists and contracts of partners, vendors and contact them for whatsoever is the needed and ensure that payments of vendors are processed timely.
• Ensure accurate and efficient utilization of organizational resources.
• Occasional support to finance department as and when required.
• Compliance of all the policies and procedures
• Handle all the procurements matters in line with the organizational policies with complete documentations.
• Arrange fleet make sure that all the staff gets timely support, to ensure that log books are maintained properly.
• Maintain the inventory system by recording all the assets in record with the proper asset tagging.
• Managing all the issues related to the Life and Medical Insurance of the staff also adding and removing the staff when joining and leaving. Maintaining full record of Medical bills for reimbursements.
• Ensure that HR policies are implemented in the Pakistan office.
• Handling the process of HR (Administration, Recruitment & Selection, Interviews, tests, performance management, end of probations, Consultancy Contract and Employment Contracts).
• Prepare and maintain all the HR documentation (Including staff files, policies, amendments, Leave records, personal details, letters etc.)
• Ensure that the time sheets of staff are updated on regular basis, ensure proper documentation of time sheets.
• Arrange accommodation of visitors
• Arrange events and ensure that all the logistics arrangements are done
• Maintenance of office equipments and renovations
• Manage account records of students which mainly include receiving fee, make financial statement etc.
• Keep track record of all the office finances
• Handle day to day administrative matters
• Checking the daily student and Faculty attendance
• Maintaining the records of the students
• Informing student and teacher about all detail of classes and college
• Updating the financial and academic record of the students
• Working on Microsoft Office (MS Word, Excel and PowerPoint)
Hashoo Foundation location Umeed-E-Noor (July 01, 2010 - August 10, 2010)
• Internee as an assistant finance officer
Responsibilities
• Data Punching
• Preparation of cheques
• Preparation of vouchers
• Checking bank and cash receipt vouchers
• Any other task assigned by the finance officer (visiting banks, making vouchers, entering data on there MIS software and any other task assigned on Ms Word & Ms Excel)
USAID (United State Agency International Development)
• World Economic forum project survey 2010-2011
• Visited various business institutions, companies and organizations for the world economic forum report of 2010 ~ 2011.
• Arranged meetings with the top level management to fill the questionnaire.
2008 ~ 2012 Bachelor in Business Administration BBA (hons) SZABIST (Shaheed Zulfikar Ali Bhutto Institute of Science and Technology), Islamabad
2006 ~ 2008 F.Sc (Pre-Engineering) Rawalpindi College of Commerce
The City School (Satellite Town Branch Rawalpindi) 2007 Computer Basic Training Course Held by Punjab Information Technology Board
2004 ~ 2006 Matriculation Rawalpindi Board of Intermediate & Secondary Education