• Estate & Fleet Supervisor is Responsible Oversee all estate activities to ensure security, Health,
Safety, and Environment maintain reports & data & work towards continual improvement.
Responsibility as Estate & Fleet Supervisor.
• Ensuring uninterrupted access to essential utilities such as AC, water, and electricity is
paramount.
• Plan and execute Planned Preventive Maintenance (PPM) for AC units and water heaters ahead
of summer and winter seasons.
• Conduct comprehensive Risk Assessments for all estates biannually, covering health and safety,
environmental, and climate risks.
• Oversee all estate activities to ensure security, Health, Safety, and Environment (HSE)
compliance, environmental protection, maintenance, asset management, stock inventory, and
government relations.
• Introduce and enforce KSA Accommodation standards, focusing on safety, hygiene, welfare, and
environmental impact across worker accommodations.
• Maintain adherence to the General Charter of Accommodation Rules without compromise.
• Implement cost controls for accommodation expenditures.
• Ensure all accommodations are inspection-ready for visits by Management, Clients, and
Authorities.
• Monitor factors that could impact resident health and safety vigilantly.
• Communicate effectively with Operations Controllers and estate staff.
• Enforce Standard Operating Procedures (SOPs) set by the Estate & Fleet Manager.
• Validate goods received for quality and quantity, rejecting any deliveries lacking a supplier-side
delivery note.
• Coordinate daily transport operations with team leaders.
• Maintain daily records of numerical data such as service quality and complaints.
• Monitor the quality of transport provision and delivery information.
• Process drivers leave requests and ensure compliance with annual leave plans/calendars.
• Ensure drivers are in uniform and identifiable during Environmental, Social, and Governance
(ESG) work.
• Manage petty cash claims, fuel expenses, and vehicle maintenance.
• Maintain accurate and up-to-date records (electronic and hard copy) of users, user groups, and
drivers for audit purposes.
• Manage deductions for traffic fines and maintain detailed records.
• Liaise with the Government Relations department and rental companies for vehicle registration
renewals following MVPI - FAHAS inspections.
• Collaborate with Government Relations and finance departments to settle traffic fines and
ensure timely driver Iqama renewals.
• Coordinate with rental companies for insurance renewals
• Track and monitor vehicle movements via GPS tracking systems.
• Initiate Purchase Requests (PRs) and coordinate Purchase Orders (POs) with the procurement
team.
• Educate drivers on vehicle checks, traffic rules, and safe driving practices.
• Assist drivers with objections on Absher for traffic fines or tickets received, collaborating with
the GR team for updates and further actions.
• Daily Duties:
• Submit all required daily reports to Estate & Fleet Manager.
• Conduct daily visits to a minimum of two estates and inspect parked vehicles, signing the
visitors sheet as evidence.
• Weekly Duties:
• Prepare and submit all weekly reports to Estate & Fleet Manager.
• Provide detailed reports to the Estate & Fleet Manager on regional estate and fleet issues,
including current status, challenges, suggestions, and options.
• Be available on Saturdays and during off-hours for in-office presence as needed.
• Monthly Duties:
• Prepare and submit all monthly reports to Estate & Fleet Manager.
• Document observations from staff or ministries and prepare rectification reports.
• Perform critical analysis of estate and vehicle/bus fleet operations.
• Maintain monthly timesheet records for staff.
• Conduct monthly vehicle and estate inspections.
- Company industry:
- Administration Support Services
- Job role:
-
Logistics and Transportation
