HR Executive
Arab African International Bank
Total years of experience :16 years, 0 Months
• Contributing to the establishment of a standalone resourcing function and responsible for the creation of and adherence to the UAE resourcing strategy based on overall resourcing agenda and strategy of AAIB.
• Responsible for the manpower growth of the UAE business.
• Originate and maintain high level, commercially effective stakeholder relationships to enable superior service delivery of end to end resourcing process. Management and implementation of local processes to ensure the best environment to meet client needs and source top talent.
• Create a sourcing pool - skills availability matrix
• Preparing HR budget for UAE region
• Handling the induction process
• Preparing regular HR reports and updating MIS
• Roll out of the performance appraisal for the staff
• Emiratisation strategies
• Payroll administration - Making salary sheets in accordance with the monthly attendance and leaves
• Conducting exit interviews with the resigning employees
• Reporting monthly to the RGM office regarding monthly proceedings
• Resource planning in line with annual HR budget.
• Designing department structures under close supervision of HOD’s and HR Manager.
• Designing and publishing job ads to the newspapers, internet, college/universities.
• Maintaining CV database and record keeping of candidatures.
• Reviewing employee requisition forms and provide best match to the management.
• Short listing candidates and conducting initial screening interviews.
• Follow-up of interviewed and scheduling final interviews.
• Recruitment for back offices and country wide retail units through cost effective and efficient recruitment tools and techniques.
• Head hunting and e-recruiting of retail staff and management professionals.
• Briefing selected candidates regarding employment documents and requirements, taking follow up of joining, background verification and arranging accommodation.
• Designing and conducting orientation of incumbents with brief follow up report.
• Developing social networks to gain competitive knowledge, pay structures and network recruitment.
• Conducting salary survey and providing information for benchmarking salary structures.
• Worked on employee branding and college recruitment.
• Administered monthly Payroll and Time Management modules of 700 + employees.
• Processed full & final settlements within 7 days for retail staff.
• Issuance of confirmation letters/appointment letters/experience letters / termination letters/appreciation letters etc.
• Designing and updating HR and admin forms on need basis.
• Visa processing and renewals of foreign expatriates.
• Filing of all master documents and updating records as per the change.
• Ensuring compliance of company policy and providing support to the associates accordingly.
• Travel & Accommodation management.
• Administering Employee Allowances.
• Filing of records of all back office/sales staff inductions and verifying employment backgrounds.
• Managing pool transportation to facilitate all departments.
• Submission of monthly contributions to governmental bodies i.e. Employee old age benefits institution, and Social Security Institution.
• Registration of employees against the schemes and updating records of incumbents.
• Ensuring compliance of all regulatory laws and notifications in supervision of legal department.
• Dealing with shops and establishment officials for retail outlets inspections.
• Registration of new outlets establishments.
• Maintaining database of incoming resumes and recording parked CV’s.
• Short listing resume, scheduling interviews and follow-up calls.
• Preparing summaries of interviews and maintaining records.
• Preparing appointment letters keeping in view the entitlements and any other approvals.
• Giving orientation to the newly inducted employees about the structure, policies and departments.
• Intimating inductions and separations to the accounts department.
• Making layouts and writing content for recruitment ads for web site and newspaper.
• Record keeping of all master documents and board meeting files.
• Assist in performance evaluation process to the head of departments.
• Payroll for around 200 employees covering all campuses and other concerns.
• Updating existing employee files and preparing new files of fresh inductee and issuing ID cards.
• Processing of compensatory claims of employees present on the gazette holidays.
• Floating the absentee’s report to all the departments and following-up with department heads.
• Ensuring timely dish-out of pay roll effectively.
• Writing appreciation letters, exit information list, memos, warning letters, show cause notices etc.
• Dealing with EOBI, employee contribution fund and Social Security Issues
• Scheduling and arranging board meetings as per the schedule in supervision of the registrar office.
• Handling grievances of faculty and office staff and resolving issues.
• Final interview/recommendation and approval of workers.
• Background investigation and employment checks.
• Attendance and shift monitoring from time office.
• Monitoring shifts attendance and scheduling in collaboration with shift in-charge.
• Payroll attendance and execution of 900 workers for spinning units.
• Monitoring salary disbursement done by the cashier and shift in-charges.
• Maintaining and updating old and existing employment and regulatory records.
• Verification of new inductee’s through NADRA kiosk.
• Dealing with Labor department to ensure compliance with labor rules and laws.
• Social Security and E.O.B.I registration of workers and documentation.
• Worked for trouble shooting ghost employment.
• Issuing and ensuring single ID cards to all workers.
• Inspecting labor colony randomly for ensuring legal allocation and maintenance.
• Established HR procedures and designed Manual for Spinning Unit Practices.