Office Administrator/Executive Secretary
Watan Ramadan Trading FZCO
مجموع سنوات الخبرة :17 years, 5 أشهر
•Expert in performing general office functions.
•Process and manage all inboud and outbound data information as directed by the CEO/MD, both confidential and routine; screens and sort mails, email and other documents and ensure acknowledgements and reponses are provided, review if necessary ask for supporting data forwarding for approval and signature.
•Screens telephone calls enquiries and request, and handling them when appropriate; welcomes and looks after manager’s visitors
•Prepares correspondence, reports and presentations. Ensures accuracy of information, attention to detail, timely data collection, integration of information where applicable, appropriate use of business language, preparation and submission within required time lines. Ensures readiness of reports as required.
•Manage company petty cash and stationery. Maintain records of expense claim documentation, invoices, etc. Maintain office supplies keeping stock record and ordering replenishment.
•Preparing Quotation Request and P.O's to Supplier, Montioring for incoming deliveries from Supplier.
•Searching for a Supplier refer to specific materials, .Montioring all materials for export to the shipping agency. Preparing Invoices, arranging other documents for the shipment to any couriers
•Coordinating related Projects in site, ensuring goods & materials in good condition and installation fixed properly.
•Monthly Report for Office Expenses Income and Outcome.
•Stands in for the manager and make decisions and delegate work to others in their absence.
•Prepares and processes confidential correspondence, reports, agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.; processes forms, schedules, contracts, grants, and general correspondence; prepares and edits papers, reports, agendas, .
•Maintains departmental databases, budgets, cash controls, and accounting and purchasing records; coordinates billing to departments; maintains accounts receivable database system; processes and maintains payroll and personnel records for staff; researches, gathers, and analyzes data.
•Arranges conferences and meetings; prepares and assembles materials; makes, confirms, and processes travel arrangements and expense reports; schedules appointments and arranges meetings; screens phone calls; maintains schedules and calendars; monitors inventory.
•Answer telephone calls in behalf of managers; screen the callers and taking messages.
•Performs the administrative secretarial duties ( typing correspondence, screening incoming faxes, do outgoing faxes, checking mails.
•Screen and assists the visitors/guest in showroom.
•Handle clients queries and answer them appropriately.
•Performs other duties that may assign from time to time.