HSE&S Coordinators
Leading Energy Company
مجموع سنوات الخبرة :23 years, 6 أشهر
• • Conduct inspections with the Team in various ENEC/Nawah offices
• Independently manage all the Contracts / Procurement jobs of Corporate HSE&S
• Effectively processing invoices in a timely manner after generating Good Receipt Notes in Oracle and send to Finance for payment.
• Collate Business Plan inputs from all Departments and independently upload them in the newly developed ‘Planning & Budget system’ in Oracle.
• Assist in verifying SoW, Technical evaluation criteria and PR checklist during creation / modification of PRs and Change orders.
• Manage the Director’s office; respond to the relevant correspondence; ensure timely follow-up of directions and provide information to the relevant stakeholders. Support the Director in interactions with stakeholders including establishing and maintaining contacts with them; undertake liaison with the relevant staff.
• Handle the Business Plan as well as Procurement Demand Plan of the Division and update them whenever necessary. Attend Procurement & Supply Chain Team meetings to discuss the progress / status of various businesses and projects of the Division.
• Act as a Corporate HSE&S focal point for Finance, Procurement, DCRM, ICT & GS and handle all technical tasks for Safety, Health, Environment & Sustainability and Systems & Compliance Departments
• Assist in preparing the Budget of the Division liaising with Finance and various suppliers by maintaining a database on different transactions.
• Successfully completed ISO 45001 - Lead Auditor Training
• Coordinate with the site in the preparation and issuance of the Production Reports - on monthly, weekly and daily basis.
• Manages the Daily Production Application (DPA) database for modification, creation or extraction of production figures.
• Assists the Management for the extraction of production data and the preparation of presentations in higher level meetings.
• Prepares all correspondence like faxes, letters or e-mails to ADMA & ADNOC on monthly, weekly and daily basis.
• Control movements of incoming and outgoing visitors and contribute to their awareness of company safety guidelines.
• Organize; actively contribute to the organization of meetings, conferences & business events in coordination with various parties.
• Communicate with internal / external parties to ensure coordination of business processes (e.g. availability of offshore travel documents by personnel and contracting companies etc.)
• Carry out basis contracts administration (e.g. verification of contract rates, call-off, invoices etc.)
• Actively contribute to the general cleanliness, hygiene and safety of the premises and to the observance of company rules and procedures.
• Maintain good and efficient contacts at own level or at senior management level within company or with external parties.
• Plan, schedule and control a variety of work processes and own resources to complete periodic administrative / technical assigned tasks.
• Assists the Operations Manager during the Senior Technical Coordinator’s absence covering higher levels of Administrative duties.
Senior Technical Assistant
• Perform a variety of executive support tasks that may be highly confidential and sensitive.
• Coordinate and facilitate calendar to arrange appointments, meetings and conferences.
• Research, compile, assimilate and prepare confidential and sensitive documents and brief the Manager regarding the contents for approval.
• Handle correspondence, minutes of meetings; prepare correspondence from brief notes or verbal instructions, proof read all documents and dispatch to the concerned.
• Liaise between management, subordinates and others, transmit directives, instructions and assignments and follow up on status of assignments.
• Establish and maintain various filing and records management systems maintaining confidentiality.
• Create graphs & charts regarding production/export activities to be presented during shareholders’ meetings; provide statistical information on lifting to Finance Division to develop budget estimates and details of vessels loaded for re-allocation of support costs, and revise the computer software use for production /export records.
• Arrange travel itineraries for both onshore & offshore including organizing ticket booking, hotel accommodation, transportation, security passes, optima cards, offshore chopper booking, site visit requests, etc. for all team members and visitors.
• Assist Planning Team leader in various scheduling tasks (leave plan, meetings etc.).
• Assist IT Coordinator of the division in preparing requests for PCs, e-mail accounts, Network access, Software etc. also in relocation of PCs & Office Locations.
Senior Oil Movement Assistant
• Provide assistance to management regarding the oil movements through the development of monthly crude oil lifting programme.
• Liaise with tanker’s local shipping agents in order to clear payments of port dues prior to the berthing and loading of tankers; identify differences and report same to Supervisor.
• Monitor the accuracy of timings & delays recorded on all tanker’s time sheets as basis for calculating the demurrage time and amounts due for shareholders.
• Direct the preparation of all shipping documents and follow up on the receipt of tanker discharge certificates to be submitted to the Supreme Petroleum Council.
• Regularly update the APEX system-Production & Export System containing the details of tanker specifications and nominated cargo quantities.
• Generate daily production, export & marine operating situation reports comprising the data for all grades of crude oil, gas/condensate production, export stock and tanker movements.
Management Secretary
• Manage Manager’s schedule and ensure he is aware of the day’s commitments.
• Receive and screen visitors and determine purpose of visit and advise Manager. Convey messages and /or arrange for appointments.
• Take notes during meetings; prepare correspondence from brief notes or verbal instructions, proof read all documents and dispatch to the concerned.
• Ensure that daily correspondence is organized and prioritized for Manager’s attention. Register documents and distribute to concerned staff.
• Maintain scheduler for Manager (managing agenda).
• Handle correspondence, take notes and prepare minutes of meetings, prepare correspondence from brief notes or verbal instructions, proof read all documents and dispatch to the concerned.
• Coordinate and facilitate calendar to arrange appointments, meetings and conferences.
• Maintain various filing, records management systems and maintaining confidentiality of the same.
• Receive Contract Requests for works from users, review the scope and specifications with user and develop appropriate contracting strategy and type of contract.
• Prepare initial bidders list from Company database, in co-ordination with Procurement Support Dept. and user; obtain expressions of interest or prequalification from potential bidders; review and obtain Management approval of a final bidders list.
• Prepare bid documents and review their adequacy with respect to technical scope, legal, financial and commercial requirements.
• Issue bid documents to approved Consultants/Contractors and control the subsequent issue and receipt of tender bulletins.
• Open un-priced bids, dispatch copies to user for technical evaluation, control the issue and receipt of post submission tender clarifications to remove qualifications.
• Open priced bids, carry out commercial evaluation. Prepare recommendations for award, based on technical and commercial evaluations; obtain Tender Board endorsement and subsequent Management approval.
• Prepare and issue letters of award and subsequent Agreement documents, signed in accordance with the Company Delegation of Authority.
• Review, evaluate, recommend and award contract variations, including claims, in accordance with Company Delegation of Authority.
• Work as coordinator for different events / programmes, administrative as well as secretarial duties.
• Design advertisements which entice the targeted market through searching and surfing in the internet to gain more insight.
• Liaise with other in-house departments, sales executives, field staff and sister concerns to discuss issues regarding the successful execution of marketing programs.
• Assist the Financial Controller on accounting duties, check bank accounts, conduct clearances, prepare invoices and LPOs.
• Establish, develop and maintain excellent relationships with internal & external clients for by meeting/exceeding their expectations and/or requirements.
• Utilize an electronic system for uploading, updating and tracking of records. Keep an updated hardcopy of files together with latest versions of documents.
• Establish and maintain an up to date document register.
• Organize theory sessions - C language, FoxPro, MS-Office, to help students in their academic progress including presentation of projects and implementation of practical classes.
• Conduct assessments of existing procedures in order to improve.
Business Professional Programmer course major topics : Informational Technology; Personal Computer Software; Business Systems; Programming and problem solving through Visual Basic
Scored Grade A with 81%. PGDAC major topics are: ORACLE 8 with Developer 2000; OOPS using C++; Visual Basic; Visual Foxpro; Turbo C; Financial Accounting;
First Class with Distinction - 76% Computer Engineering major topics are : Computer Hardware Maintenance; Computer Communication & Network; System Programming Languages C & AIP; System Analysis & Design; COBOL; Introduction to Computer Graphics CAD & CAM;