Kaleem Abbas Document Controller

•
Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.
•
Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.
•
Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.
•
Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.
•
Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.
•
Works closely with directors and senior management to resolve on-site issues efficiently.
•
Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).
•
Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.
•
Handles confidential correspondence and documents with clients securely.
•
Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.
•
Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.
•
Submits inspector-reviewed documents to engineers and project managers with necessary comments.
•
Archives and sends back final, consultant-reviewed documents to contractors.
•
Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.
•
Coordinates with engineers to ensure all required documents are submitted promptly.
•
Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.
•
Prepares weekly and monthly reports for the project manager, client, and contractor.
•
Drafts and coordinates letters with clients to ensure clear and concise correspondence.
•
Audits internal team members to verify adherence to established procedures.

•
Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.
•
Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.
•
Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.
•
Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.
•
Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.
•
Works closely with directors and senior management to resolve on-site issues efficiently.
•
Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).
•
Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.
•
Handles confidential correspondence and documents with clients securely.
•
Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.
•
Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.

•
Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.
•
Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.
•
Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.
•
Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.
•
Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.
•
Works closely with directors and senior management to resolve on-site issues efficiently.
•
Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).
•
Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.
•
Handles confidential correspondence and documents with clients securely.
•
Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.
•
Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.
•
Submits inspector-reviewed documents to engineers and project managers with necessary comments.
•
Archives and sends back final, consultant-reviewed documents to contractors.
•
Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.
•
Coordinates with engineers to ensure all required documents are submitted promptly.
•
Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.
•
Prepares weekly and monthly reports for the project manager, client, and contractor.
•
Drafts and coordinates letters with clients to ensure clear and concise correspondence.
•
Audits internal team members to verify adherence to established procedures.

EXPERIENCE / JOB FUNCTIONS: 15 Years (10 YEARS+ 6 YEARS in UAE):
WORK RESPONSIBILITIES:
• Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.
• Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.
• Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.
• Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.
• Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.
• Works closely with directors and senior management to resolve on-site issues efficiently.
• Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).
• Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.
• Handles confidential correspondence and documents with clients securely.
• Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.
• Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.
• Submits inspector-reviewed documents to engineers and project managers with necessary comments.
• Archives and sends back final, consultant-reviewed documents to contractors.
• Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.
• Coordinates with engineers to ensure all required documents are submitted promptly.
• Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.
• Prepares weekly and monthly reports for the project manager, client, and contractor.
• Drafts and coordinates letters with clients to ensure clear and concise correspondence.
• Audits internal team members to verify adherence to established procedures.