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Kaleem Abbas Document Controller, Document Controller

Kaleem Abbas Document Controller

Document Controller·Pivot Engineering & General Contracting

Saudi Arabia

Master's degree, Master's Degree in Political Science

Work experience

Total years of experience: 12 years, 9 months

Document Controller

July 2024 - August 2024

Pivot Engineering & General Contracting

Abu Dhabi, United Arab Emirates

July 2024 - August 2024


Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.

Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.

Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.

Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.

Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.

Works closely with directors and senior management to resolve on-site issues efficiently.

Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).

Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.

Handles confidential correspondence and documents with clients securely.

Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.

Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.

Submits inspector-reviewed documents to engineers and project managers with necessary comments.

Archives and sends back final, consultant-reviewed documents to contractors.

Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.

Coordinates with engineers to ensure all required documents are submitted promptly.

Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.

Prepares weekly and monthly reports for the project manager, client, and contractor.

Drafts and coordinates letters with clients to ensure clear and concise correspondence.

Audits internal team members to verify adherence to established procedures.

Company industry:
Construction & Building

Document Controller

March 2010 - June 2018

DESCON Engineering Ltd

Islamabad, Pakistan

March 2010 - June 2018


Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.

Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.

Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.

Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.

Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.

Works closely with directors and senior management to resolve on-site issues efficiently.

Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).

Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.

Handles confidential correspondence and documents with clients securely.

Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.

Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.

Company industry:
General Engineering Consultancy

Document Controller

August 2006 - February 2010

Punjab Saaf Pani Company

Dera Ghazi Khan, Pakistan

August 2006 - February 2010


Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.

Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.

Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.

Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.

Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.

Works closely with directors and senior management to resolve on-site issues efficiently.

Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).

Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.

Handles confidential correspondence and documents with clients securely.

Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.

Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.

Submits inspector-reviewed documents to engineers and project managers with necessary comments.

Archives and sends back final, consultant-reviewed documents to contractors.

Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.

Coordinates with engineers to ensure all required documents are submitted promptly.

Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.

Prepares weekly and monthly reports for the project manager, client, and contractor.

Drafts and coordinates letters with clients to ensure clear and concise correspondence.

Audits internal team members to verify adherence to established procedures.

Company industry:
Public Administration

Document Controller

December 2005 - July 2006

Water Management Department.

Dera Ghazi Khan, Pakistan

December 2005 - July 2006

EXPERIENCE / JOB FUNCTIONS: 15 Years (10 YEARS+ 6 YEARS in UAE):
WORK RESPONSIBILITIES:
• Manages the documentation process for design and build projects, ensuring timely processing and approval of all documents.
• Monitors incoming documentation and takes necessary actions to maintain compliance and workflow.
• Collaborates with clients, contractors, and sub-contractors to ensure all documentation aligns with QA/QC guidelines.
• Prepares communication matrices and coordinates with stakeholders to ensure clear, effective communication.
• Monitors NCRs (Non-Conformance Reports) and SORs (Site Observation Reports) to identify and address compliance issues.
• Works closely with directors and senior management to resolve on-site issues efficiently.
• Manages timesheets for clients in KEO to facilitate the timely closure of IPCs (Interim Payment Certificates).
• Ensures the timely closure of outstanding and overdue documents to meet client commitments for project handover.
• Handles confidential correspondence and documents with clients securely.
• Uploads drawings, NCRs, letters, weekly reports, sub-contractor submittals, and TRM reports for review by consultants, discipline engineers, project managers, and the client.
• Conducts quarterly audits on contractor and consultant documents to ensure timely and accurate handover compliance.
• Submits inspector-reviewed documents to engineers and project managers with necessary comments.
• Archives and sends back final, consultant-reviewed documents to contractors.
• Controls the submission of FIRs, MTSs, DCSs, TRMs, SDSs, RFCs, and correspondence letters and reports.
• Coordinates with engineers to ensure all required documents are submitted promptly.
• Maintains all documents within client-approved software like Aconex, ensuring proper filing and archiving.
• Prepares weekly and monthly reports for the project manager, client, and contractor.
• Drafts and coordinates letters with clients to ensure clear and concise correspondence.
• Audits internal team members to verify adherence to established procedures.

Company industry:
Construction & Building

Education

B.Z.U Multan

January 2005

January 2005

Master's degree, Master's Degree in Political Science

Pakistan

B.Z.U Multan

January 2003

January 2003

Bachelor's degree, Bachelor of Arts

Pakistan

Skills

ARCHIVES
Intermediate
ARCHIVES
Intermediate
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
FILING
Intermediate
FILING
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
SUBMITTALS (CONSTRUCTION)
Intermediate
SUBMITTALS (CONSTRUCTION)
Intermediate
ANDROID (OPERATING SYSTEM)
Intermediate
ANDROID (OPERATING SYSTEM)
Intermediate
COLLECTIONS
Intermediate
COLLECTIONS
Intermediate
CONSTRUCTION
Intermediate
CONSTRUCTION
Intermediate
DATA COLLECTION
Expert
DATA COLLECTION
Expert
PROCESS DESIGN
Intermediate
PROCESS DESIGN
Intermediate