Store Lead - Procurement Support
Dolphin oilfield equipments services llc
مجموع سنوات الخبرة :14 years, 8 أشهر
Establish robust internal controls over Inventory Movements by timely and accurately recording the receipts and issues of materials to Shop/Project Sites
Ensure the Goods and Materials that are purchased through approved & System generated LPO can be received in the Store/Warehouse
Perform physical inspection with QCD & count before receiving any items in Store and also conduct recording the items more than one person and maintain Tech. Documents (ASME/ASTM)
Ensure all Receipts & Issues shall be done through the Inventory System Supported by GRN/Issue Vouchers prepared by the store keepers as per Material Management Procedures
Maintain inventory all the time in a manner that facilitates physical checking convenience
Conduct regular visit to various store locations and other group entities to establish similar procedures for the Material Control Movement
Deep cross verification of all Purchase Request with the existing stock position and conforming the non-availability immediately to purchase for the prompt arrangement of materials
Monitor Inventory levels and order new items of minimum stock replenishment
Conduct stock count on quarterly basis and submit variance report to Finance with justification
interaction with Workshop, Quality Control (QC), Engineering, Procurement, Accounts and Management for the successful planning and execution of materials requirement
Ensure prompt submission of Invoice Bills and Delivery Notes attaching with GRN to Finance
Expedite delivery of materials with the supplier against the project/shop requirement
Arrange just in time local purchases (JIT) as and when required by the work shop
Float Enquiries to Local & International Vendors against the Technical requirement of our Client and as per MTO with detailed drawings forwarding by the Estimation Team members
Timely Coordination with Estimation team for obtaining the Budgetary quotes from various suppliers to work out the cost for the Bid-Submission to our Client
Ensures quality of procured items and addresses problems when they arise
Maintain supplier database, purchase records, and related documents
Maintain high safety standards at workplace and ensure that all EHS procedures are implemented and strictly followed there
Ensure the Tool Box talk and Job safety analysis prior to take up the jobs at Stores
Liaise with Client (ADNOC) for shipment/collection of materials related to Offshore Projects
Co-ordinate all material transaction at site and interaction with various project discipline engineers regarding equipment, materials forecast & delivery schedule
Monitor all the Rental Equipment’s are returned in timely manner when demobilized/not required
Reconcile material after project completion and initiate transfer of project material to general inventory
Lead year-end physical stock count process with External Auditors and report to Management
Plans, organize, implements and maintains project specific Site Receiving Rules, Laydown Areas and Warehouse Space. Manages and allocates warehouse/laydown areas, ensures proper housekeeping is maintained.
Liaises with the Client/Supplier and arrange to collect the free issue/ ordered materials against the LPO. Ensures the materials received as per the Packing List/Delivery Notes are identified with tag / code numbers and offloaded-stacked correctly & safely in the allocated Laydown Location, Warehouse Racks/Material Storage Containers.
Arrange inward Goods Inspection with QC/QA Department, checks and reviews material compliance against project requirements and technical specifications.
Managing of non-conformity of goods by issuing the non-conforming report in terms of over, shortage, damages (OS&D) and documentation discrepancies.
Liaises with our company Project Procurement regarding; variances on Purchase Order/ Delivery Notes, Packing List, delivery dates of shipments/ cargo, status of equipment and materials.
Timely submission of documents to the concerned related with the material deliveries
Support and manage to implementation of Materials Management standard procedure and
Compliance and documents control. Overview and follow up of Activities & monitoring progress
Handling quarantine materials, stop work transfer and re-allocation to other work packages, Isometrics. Analyze forecast materials matching against fabrication, assembly and erection priority to determine materials availability at construction area, drawing, system level and take appropriate action to mitigate shortages.
Co-ordinate all material transaction at site and interaction with various project discipline engineers regarding equipment, materials forecast & delivery schedule
Update &Monitor material inventory system after receiving, issuing and location changes
Co-ordination for operation and maintenance (O&M) SPIR Activities along with commissioning team and handover of Special Tools and 2 years Spare Parts to the client (ADNOC)
Ensure that all the measuring devices, special tools, lifting gears and test equipment are maintained properly and calibration check on these are carried out at stipulated frequency
Responsible for effectively implementation and maintaining of Color Code Identification on piping material and proper Tags, Labels and Marking on other Electrical/Mechanical/Machinery (Rotating and Static) Materials/Equipment accordingly for ease of identification and traceability.
Ensure all operations in the Laydown are done as per safety standard such as area barricading, tie ropes, harness, proper certified rigging slings, D-shackles, turnbuckle, chain blocks, etc. wit . Follow the implemented OHSE Policy, objectives and procedures at work site.
Ensure all storage location is identified properly, hazardous material with MSDS is handled stored and identified in accordance with applicable directives.
Ensure that all Logistics & material Management Needs of the projects are identified and address to meet the project objectives and schedule
Coordinating with all the Engineers & Construction Managers and attending progress meetings
As a Field Permit Holder (RA), providing additional assistance (if required) to site team
Co-ordination for the Arrangement of Entry/Exit Material Gate pass with the ANDOC (Client)
Responsible for ensuring that handover of surplus material to client is completed in line with the agreed construction schedule, including sign off and acceptance of all Material Issue Reports (MIR) and clearance of Laydowns on project completion
Plan, develop, implement and evaluate processes for material delivery from supplier to the end user/production facility. Review and maintain all the equipment’s at warehouse.. Ensure all materials received are correctly identified, recorded in the system, stored, binned and maintained in accordance with company and/or manufacturers requirements.
Checking for quality and quantity against the Invoices, LPO and Packing slips. Prepare GRN/Rejection Note and forward documents to respective departments. Co-ordinate with QCD
Ensure that rules and regulations relating to physical custody and preservation of stores are followed; Ensure correct accounting of stores in the ERP Process
Perform duties as an integral member of the logistics/warehouse team and ensure that assigned duties are completed on time and in a professional manner.Ensure that material code creation is conducted accurately, concisely and in a consistent manner
Maintain optimal stock levels; re- order level.. Promptly report unresolved material related to quality deficiencies.Monitor and analyses Non Moving Stock items and set up re-order point for fast moving items.Checks that the storage and protection of materials are in accordance with specific requirements.Tool Box talk and Job safety analysis prior to take up the jobs.Manpower handling and Adherence to company’s HSE Policy
Conducting monthly physical stock counts, preparing the consolidated inventory statement, Contribute and support for the timely material procurement by assisting in the sourcing, evaluation, selection and approval of vendors.
Liaise with vendors to negotiate, optimize and manage payment terms for the purchase of consumables and tooling selected on the criteria of price, service support and availability.
Providing timely supports to Retail Division as directed by the management and Ensure all storage location is identified properly, maintaining accurate inventory records with respect to identification, location, and quantity of all parts of warehouse. kept inventory optimized to ensure low costs while maintaining product availability for the customers
Performs routine maintenance checks of all warehouse/safety equipment to ensure all is serviceable and in good working condition.
Maintain high safety standards at workplace and ensure that all EHS procedures are implemented and strictly maintained. Providing awareness on warehouse operation to workers
Keeping unauthorized person outside the warehouse and Investigating any inventory loses
Guiding Classification/Coding System/ LIFO-FIFO Accounting for the distribution of sale of complete range of Fasteners and conduct weekly Audit for their in/out transactions
Also co-ordinate with their Bahrain/Qatar/Oman Branches for their retail sales from UAE
Analyze all the suppliers who are able to deliver high quality products at competitive pricing.
Planning & Budgeting of purchase functions involving Cost Estimation & Contract Negotiation
Ensure that the order is according to the technical specification as per customer's requirement.
Provide recommendations and support to ensure procurement processes are
effective, efficient, and offer the best possible value
Managing suppliers to meet the objectives related to cost, delivery schedule and quality.
Ensure that all Material Discrepancy issues are timely and effectively settled.
Liaison with production department to maintain optimum inventory
Developing reports on procurement and usage of materials for top management
Implementing systems to avoid situations like overstocking / out-of-stock which cause
Production and financial losses. Transport & Logistics Management.
Maintaining the stock of materials without any variance by conducting the stock verification
and documentation. Deeply interact with Stores/Planning/Inspection/Contract/Sales/ Design.
Ensure that stock and non-stock purchase requisitions are processed expeditiously and in a manner to encourage fair and open competition.
Administer contract performance including delivery, receipt, warranty, damages, and insurance
Liaison with Finance department for Timely clearance of Vendor payment
Attending CRF/JPR Meetings (Job Progress Review) to discuss the about status of materials
Effective Management of Vendor Data Base and locate new vendors of materials
Maintaining all the purchase records as per the iMS 5 Standard for the Annual Audit by BV
(ISO 9001:2008, ISO 14001, OHSAS 18001, ISO 27001 & ISO 50001
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