HR and Administration
Right To Play International
Total years of experience :7 years, 9 Months
1. Recruitment and selection
Prepares and circulates vacancy announcements on a variety of platforms,
Collects and screens applications, develops shortlists and manages communications with
candidates.
Coordinates and participates in interviews and writes interview reports.
Conducts reference checks and notifies candidates about the results of the selection process.
Prepares job offers, contracts and related documentation.
2, Staff orientation
Facilitates office arrangement and working resources of staff.
Schedules introduction of new hire to existing staff.
Takes the new hire through the RTP policies and procedures.
Ensures that the supervisor takes the new hire through an onboarding process.
Ensures that the new employee signs on the health insurance and other legal documentations.
3, Staff files
Manages staff personal files and ensures that all necessary documents are included, updated and
properly filed.
Ensures strict confidentiality all staff personal files.
Monitors staff contracts and probation periods and ensures that contracts are renewed/terminated as
needed, and staff are confirmed in their jobs or otherwise in a timely and legal manner.
4, Leave/vacation management
Compiles the vacation schedule of staff for the years and monitors the schedule to ensure that all
staff are able to take their vacation during the year.
Administers and monitors staff vacation, sick leave and other kind of leaves and updates the
Regional HR Manager on monthly basis.
5, Payroll and HR Information management
Completes the payroll change request form and ensures that HR information are accurate and
communicated to the Finance Officer on time.
Compiles and reports on HR metrics such as recruitments, headcount, and turnover.
6, Performance management and staff development
Coordinates the performance management cycle and with the support of the RHRM ensures that
mid-year reviews are carried out.
Supports supervisors and staff in the end of probation or annual performance reviews ensuring
proper documentation of performance appraisals.
Supports supervisors to identify training needs or performance gaps of staff.
7, Employee services
Serves as the liaison between the Health Insurance provider and RTP staff.
Administers departure procedures in case of resignation or termination or end of contract.
Updates staff on HR matters and policies as well as procedures and also ensures staff enquiries are
addressed.
8, General HR
Supports the CM in developing Emergency and Evacuation Plans including evacuation procedures
for staff in the Country and project locations.
Maintains liaison with other international agencies or partners of RTP on Human Resources related
matters.
9, Administrative support
Creates, maintains and manages the Country Office filing system.
Manages Country Manager’s correspondence including receiving and sorting letters as well as
drafting correspondence.
Updates and distributes key organizational information such as holiday schedules and staff contact
lists to the staff.
Acts as a focal point person for internal and external requests for information and communications
materials and direct these queries to the relevant staff.
Manages Country Manager’s calendar and ensures its maintenance based on agreed priorities
including scheduling time for essential tasks.
Creates and/or compiles draft agendas and briefing materials for upcoming meetings
July7th
, 2016 - June 8th
, 2017 Agricultural Transformation Agency (Bill and Melinda Gates
Foundation)
HR Officer
working closely with various departments, increasingly in a consultancy role, assisting
line managers to understand and implement policies and procedures;
Promoting equality and diversity as part of the culture of the organization
liaising with a range of people involved in policy areas such as staff performance and health
and safety
Developing and implementing policies on issues like working conditions,
performance management, equal opportunities, disciplinary procedures and absence
management;
Advising on pay and other remuneration issues, including promotion and benefits;
Undertaking regular salary reviews;
Administering payroll and maintaining employee records;
Interpreting and advising on employment law;
Organize Internationals visa process and Hotel booking facilities.
Dealing with grievances and implementing disciplinaryprocedures;
Developing HR planning strategies, which consider immediate and long-term staff
requirements;
Planning and sometimes delivering training - including inductions for newstaff;
Analyzing training needs in conjunction with departmental manager
Participates in meetings that involve a range of issues (e.g. personnel actions, regulatory
requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose
of developing recommendations and/or supporting other staff.
Troubleshoots substitute calling system for the purpose of ensuring the efficient and effective
functioning of the program so that the instructional needs of students aremet
Processing leave which includes ensuring Annual leave, Sick leave, Leave without pay,
Maternity/Paternity and other Leaves… are tracked in the system.
Responds to written and verbal inquiries from a variety of internal and external sources for the
purpose of resolving problems, providing information and/or referring to appropriate personnel
and/or identifying the relevant issues and recommending or implementing a remediation plan.
January1st
, 2016 - July7th
, 2016 Agricultural Transformation Agency (Bill and Melinda Gates
Foundation)
HR Specialist
Administers a wide variety of personnel policies and programs regarding Substitute employees
(casual hires) (e.g. advertising positions, processing applications, recruitment, separation,
verifying employment, orientation, substitute calling system, etc.) for the purpose ofconforming
to district policies, procedures and relevant laws.
Maintains budget spreadsheet that includes salaries, payroll taxes and fringeallowances.
Communicates with other employees, departments, administrators, applicants and the public for
the purpose of providing information and assistance concerning employment, substitute
procedures, personnel records and related legal requirements.
Maintains manual and electronic documents, files and records (e.g. personnel records, employee
lists, etc.) for the purpose of providing accurate information in compliance with established
guidelines.
Payroll and Benefits Administration
Processing payroll, which includes ensuring vacation and sick time are tracked in thesystem
Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and
approving invoices for payment
Performs record keeping and clerical functions (e.g. scheduling, copying, faxing, data inputting,
transmitting, telephoning, taking messages, responding to written and verbal inquires, etc.) for
the purpose of supporting the needs of the department.
Prepares a variety of reports and related documents (e.g. verification requests of employment,
folders, paperwork, etc.) for the purpose of providing documentation and information toothers.
Schedules a variety of meetings and employee events for the purpose of meeting the needs of
the department, District and employees.
Supervises personnel record keeping procedures and substitute calling system (e.g. transcripts,
recruiting, hiring, scheduling, placing and paying personnel, etc.) for the purpose of ensuring
compliance with established guidelines and protocol.
Supports the Human Resource Director and department staff for the purpose of assisting inthe
performance of their work activities.
June23, 2015- December 30, 2015 Agricultural Transformation Agency (Bill and Melinda Gates
Foundation
Assisted the General Manager.
• In charge of handling sales records and Petty Cash. Submitted Petty Cash report.
• Maintained the filing system in the office
• Prepared an assortment of documents such as Pro-forma and letters. Sent an Email to
potential clients.
• Prepared Payroll and other accounting Documents such as attachment, receipt, cash
register (Z reading), cash and cheque payment vouchers and Bank statement. Created
and modified documents using Microsoft Office.
• Updated & maintained the holiday, absence and training records of staff. Faxing,
printing, photocopying, filing and scanning
• Reconciled VAT and withholding payment to Inland Revenue Service
• Using word processing software and printers to create a variety of documents and
reports.
• Preparing job postings for vacancies.
• Welcoming new employees and arranging induction programs for them.
• Reviewing, auditing, and verifying monthly benefit invoices.
Provided useful and up-to-date information to customers
• Made Personal visits of potential customers for the company.
• I was In charge of selling material and registering customers.
• Telemarketed the school as well as promoted the Windsor School to different Human
Resource Managers in various organizations
• Work in high team work capability and solidarity among staffs to achieve the
program goal and objectives
• Compile and document/file important program documents such as; proposals,
agreements, different reports
Facilitate Life and Medical Insurance.
Answering employee questions
Processing incoming mail
Creating and distributing documents
Providing customer service to organization employees
Serving as a point of contact with benefit vendors/administrators
Maintaining computer system by updating and entering data
Setting appointments and arranging meetings
Maintaining calendars of HR management team
Compiling reports and spreadsheets and preparing spreadsheets
Ensuring background and reference checks are completed
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Preparing new employee files
Overseeing the completion of compensation and benefit documentation
Orienting new employees to the organization (setting up a designated log-in,
workstation, email address, etc.)
Conducting benefit enrollment process
Administering new employment assessments
Serving as a point person for all new employee questions
Maintaining current HR files and databases
Updating and maintaining employee benefits, employment status, and similar records
Maintaining records related to grievances, performance reviews, and disciplinaryactions
Nov1st, 2013-June22/2015 ALERT Hospital (Training Division) Addis Ababa
Administrative, HR and Marketing Assistant
sending out company or client newsletters
providing promotional information to prospective clients
Provide support in receipt, distribution, and recording of Goods which are donated by
different donors and insure proper documentation and reporting of utilization.
Proficiency with spreadsheet, graphic, and word processing programs
Include filing, scheduling meetings and industry events, research and client
interaction.
Monitor and follow up proper administration of staff benefits like annual leave,
medical expense, insurance and pension
Facilitate and support recruitment and selection
Creating flyers, sales packages, and promotional material to send to clients
Providing administrative and clerical services.
Reviewing resumes and applications sent in by job applicants.
Maintaining employee files and the HR filing system.
Advising employees and helping them make informed decisions about their careers.
Conducting pre-employment background checks on prospective employees.
Helping employees with benefit issues.
Examining employee records to answer inquiries and provide information to authorized
persons.
Scheduling interviews for job applicants.
Preparing badges, passes, and identification cards for staff.
Assembling new hire information packs.
Reviewing staff monthly vacation reports.
Responding to applicants regarding job openings.
Planning and coordination HR presentations and training sessions.
Process any purchase requests that arrive from field office and follow-up the progress in
close coordination with procurement unit Follow up of staff contract administration
Pay different payments for individuals(Pocket money, Perdiem, Facilitator fee)
Ensure that municipal operations are maintained in an effective and efficient
manner.
Provide administrative support to ensure that municipal operations are
maintained in an effective, up to date and accurate manner.
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Maintain office files.
Take minutes at meetings
Make sure all the things at hostel are ready before the training •
Coordinate repairs to office equipment
Maintain confidential records and files
Prepare a Cash and Credit Invoice
Prepare financial Reports
Research and assist with the preparation of motions, policies and
procedures
Properly capture all meeting minutes and discussion points conducted
within the unit, and share to appropriate staffs and meeting/discussion attendants
Managing events, booking venues and ordering marketing materials
.