KALPANA KODURUPAKA

Purchase Co-Ordinator / Administration Co-Ordinator at TRADING COMPANY

• United Arab Emirates - Ras Al Khaimah
• My current job since March 2010

 Preparing the Purchase Orders, Quotations and Sales Invoices, Packing list, bill of exchange, Export Bill Collection documents & Proforma Invoices.
 Excellent knowledge in Bill of Lading (B/L’s) & L/C’s.
 Sending the shipment details & Non negotiable documents to customers & follow up till customer payment received.
 Dispatch the documents such as Sales invoices, packing list, B/L’s through bank or courier.
 Updating the AWB number to customers for dispatch of Original doc’s & asking for the bank swift copy for our referral.
 Analyzing overdue outstanding receivable from clients using weekly & monthly ageing reports.
 Sending Bills receivable details to customers as per their payment terms.
 Maintaining the records of payment received from customer.
 Preparing Monthly Sales Reports, Shipment details & updated to the Manager.
 Receiving bill of lading and deposited to the bank.
 Follow up with the bank for collection documents.
 Corresponding with the shipping agents for on boarding the shipments as well as for freight rates.
 Knowledge in Microsoft Outlook, very well experience in communicating with
E-mails in Microsoft Outlook
 Preparing all kinds of documents for official purpose like Credit Notes & Debit Notes.
 Preparing the Outward telegraphic transferred forms & sending the same to the bank.
 Maintaining the Credit note details & updating the accountant for credit note payment transferred.
 Handling phone calls, Incoming & Outgoing faxes.
 Follow up the data updated in Accounts.
 Dealing with correspondence, inquiries, quotations, local purchase orders and writing reports.
 Knowledge in Preparing the letters, labels, envelopes, documents and reports.
 Ensuring the office filing system and records are properly maintained and updated.
 Responsible for the payable & receivable accounts of the company.
 Corresponding with the bank for financial & some other activities.
 Handling Petty Cash Expenses.
 Maintaining up to date filing system, attending the visitors.
 Overall coordination with office staff.
 Ensure that all work is carried out in safe and efficient manner.

✪ ONDOT COURIERS & CARGO PVT LTD From Feb 2006 to Jan 2009

As a Administration Assistant
➢ Scanning the documents & parcels.
➢ Updated the records in software.
➢ Tracking the airway bill numbers.
➢ Solving the clients queries regarding their documents.
➢ Knowledge in preparing the bills, Invoices.
➢ Co-ordinate with of all the departments to making file, making any necessary documents as per their requirements.