Kamran Amjad

Strategic Leadership & Policy Implementation
 Lead and oversee all administrative operations to ensure efficiency and effectiveness.
 Develop and implement policies, procedures, and best practices to enhance administrative functions.
 Provide strategic direction to align administrative functions with the Authority’s long-term objectives.
Governance & Stakeholder Management
 Maintain and oversee official correspondence with ministries and relevant stakeholders.
 Ensure compliance with regulatory and organizational administrative policies.
 Serve as the primary liaison for administrative matters within the Authority.
Office & Logistics Management
 Supervise and ensure smooth daily office operations.
 Manage facilities, including security, insurance, and transport arrangements.
 Oversee contracts with service providers such as travel agents, hotels, and office suppliers.
 Travel & Event Coordination
 Develop and oversee travel policies and arrangements for employees.
 Ensure seamless execution of meetings, events, and conferences by managing logistics and hospitality.
Leadership & Team Development
 Lead, mentor, and manage the administrative team.
 Set clear objectives, conduct performance evaluations, and foster professional development.
 Promote a high-performance culture within the administration department.
Procurement, Contracts & Financial Oversight
 Oversee end to end procurement process from preparation of bidding documents till receipt of goods / services.
 Ensure proper record-keeping and effective management of the petty cash system.
 Develop procurement strategies, negotiate contracts, and manage vendor relationships to optimize costs.
Facilities & Operational Excellence
 Ensure the effective management of workplace operations, including building maintenance and office logistics.
 Oversee procurement and supply chain processes to support organizational needs.
 Implement best practices to enhance operational efficiency and sustainability.

 Prepared and implemented procurement and contract related polices emphasizing cost reduction, quality and efficiency improvement.
 Managed end-to-end contract lifecycle, re-negotiated contract terms - achieving 3% cost reduction.
 Collaborated with sales and warehouse teams for revision of stock levels for timely deliveries to the customers.
 Reduced suppliers payable aging and rebuild their confidence.
 Prepared KPIs for quarterly tracking.

 Strategic Procurement. Managed portfolio of approx. 5 Billion Rupees annually; in
various segments like, Medical, Radiology and Lab equipments / consumables, IT and
Communication, HVARC, Electrical & Plumbing, , Printing / Stationery, Furniture, linen,
Food and Beverages. Planned and implemented procurement strategies for continuous
product improvements and cost cuttings. Locked prices for items from 6 months to 1 year,
convinced suppliers to maintain stocks at their warehouses as per shared consumptions.
Introduced LCs in RMBs with 6 months deferred payments model. Also imported
equipment’s to reduce cost.
 Supplier’s Management. Managed approx. 1000 suppliers, revamped supplier selection,
registration, evaluation and approval processes as per international standards.
 Contract Management. Managed third party contractors working with Shifa; ensuring cost
efficient negotiations. Established a central repository of all contracts, starting from their
execution till termination - Developed standard contract formats encompassing best
industry practices and clauses including their performance monitoring through KPIs to be
presented to the Board.
 Ensuring Timely Payments & Stock Availability. Improved stock fill rate upto 95% all
the time. Developed strong follow-up mechanism with suppliers. Systemized supplier’s
payment schedules and its implementation by ensuring invoice forwarding within 72 hours.
 Promotion of local Products. Encouraged and facilitated local manufacturers, especially
surgical instrument manufacturers to sell their products in Pakistan and also guided them to
improve their products to enhance exports. For this purpose, organized two Surgical
Instruments exhibition in collaboration with Surgical Instruments Manufacturers Association
of Pakistan (SIMAP).
 Team Building. Build and managed a team of 18 professionals for smooth operations of
Purchase Department. Reduced order cancellation and order recycle rate.
 Main Projects.
 Solarization of Shifa main building
 Medical Gas project with Pakistan Oxygen Limited
 Introduction of Clearing Agents and Travel Agents
 Revamping of Radiology Department by inducting Siemens CT, MRI and
Angiography machines
 Total Lab Automation (Roche TLA), Hematology (Sysmex)
 Establishment of Shifa Neuro Sciences
 Establishment of Shifa Supply Chain Complex
 GST Savings - helped Shifa to save approx. Rs. 100 million which were not
being saved before 2018

 Inventory Management & Revision of Stock Levels. Managed monthly inventory of 140
Million Rupees. Reviewed and updated Min-Max Levels of all Departments in coordination
with Purchase Department, helped to reduced 15% inventory.
 Definition of SKUs. Developed new SKUs as per best industry practices and replaced
them with new SKUs.
 Warehouse Organization. Organized Shifa warehouse by proper stacking, storing and
binning of items. Products were segregated as per their nature.
 Segregations of Sections. Separated sections and assigned supervisors for monitoring
and bring transparency; like, Receiving, Inventory Management, Issuance and Distribution.

 Internal Audit. Preparation of Annual Internal Audit Plans. Conducted Internal Audit of
ERRA Funds (Approx. 70 Billion Rupees annually), utilized for reconstruction &
rehabilitation activities in PERRA KPK (Provincial Earthquake Reconstruction and
Rehabilitation Agency) and SERRA AJ&K (State Earthquake Reconstruction and
Rehabilitation Agency) and observations raised found primary place in Annual Internal Audit
Reports.
 Working Papers. Preparation of working papers and its presentations to Departmental
Accounts Committee / Public Accounts Committee meetings.
 Systemization of Audit Observation. Developed a comprehensive system of tracking
Audit observations, its replies and directions of different forums like DAC / PAC.
 ERRA Financial Rules & Regulation. Played a pivotal role in preparation of ERRA
Financial Rules and ERRA Financial Regulations and its publication in the Official Gazette
of Pakistan after vetting from Ministry of Finance and Ministry of Law and Justice.
 Recording Minutes of Meeting. Started first time live recording of minutes of Departmental
Accounts Committee Meetings to avoid conflicts between Auditee and Auditors.