Management Assistant
Total years of experience :7 years, 3 Months
Drafting Minutes of Monthly and quarterly Meetings
- Monitoring and Evaluation visits and gathering data using M&E tools i.e. classroom observation, enterprises &
institutes visits etc.
- Focal person for counterparts capacity building activities
- Assist management in all respect of administrative tasks including inventory management in computer software
- Planning and coordination at region of all the delegation/mission visits, meetings etc.
- Contacts database management, Update of final reports of consultants on an online Database
Management System, maintain and update record of all events
- Event management, budget approvals, event invites and follow up, coordination for venue booking, set up,
catering etc. vendors management, greeting guests, on-venue support, registration of participants,
- Logistics arrangements-air travel, accommodation and road travel, travel clearance from Risk
Management Office for national/international team members and counterparts
- Arranging security briefings for international staff on arrival and prepare and hand over complete arrival
information kit. Support in identifying, procurement and relocation of the regional office
- Knowledge management of the component as per the organization standards
- Visits to partner companies (industry and institutes) for monthly meetings, monitoring visits
AFN Enterprises | 63/II, Lane 15, Khayaban-e-Badban, Phase VII, DHA, Karachi
PS/Coordinator to
Arranging accommodation of the Afghan nationals
- Coordinating and informing the Afghan nationals / team members regarding hotel reservations
- Liaising with guesthouses and hotels on behalf of the project
- Short listing of guesthouses and hotels as per the standards of GIZ
- Assisting the superior with hotel contracts
- Calendar and Diary Management of the Head of programme
- Support in Logistics arrangements flights, travel, hotel/room reservations, Venues for meetings, confirmations
of counterparts for the events/workshops
- Coordination (phone, face to face, email, fax, virtually/MS Teams) with the team on behalf of the Head,
Facilitating incoming international missions with logistics and scheduling meetings.
- Understanding confidentiality of the matters, Coordinating with other donors, projects of GIZ Pakistan and
Country Office.
- Arrangement of meetings, entry access, and internal/external meeting rooms etc.
- Drafting Minutes of Project Management Team Meetings
- Online maintaining Filing of the programme and Knowledge Management
GIZ-TVET Reform Support Programme | Suite No. 709, 7th
Floor, PARSA Tower, near Lal
Kothi Stop, Main Shahrah-e-Faisal, Karachi, Pakistan.
(2 years 2 months)
- Manage dealers from Punjab and Sindh province under direct supervision of the head of marketing
department by prepare dealership agreements, sales invoices, tractor bookings database, update dealers
about latest policies and incentives of the organization; Overall office support to the department including
photocopies, writing letters, spreadsheets, work on Inpage (Urdu software)
Skills
Filing, Typing Accommodation Support Business correspondence
Scheduling Knowledge Management Presentation development
Event oversight Analysis and proofreading Logistics support
65% (
65% (
65% (
65% (
65% (