Receptionist Cum Admin Assistant
Airolink Building Contracting
مجموع سنوات الخبرة :6 years, 9 أشهر
•Welcoming and assisting up to 50 visitors daily including VIP guests, suppliers & subcontractors., Helping them navigate through the office and supplying them with refreshments as they wait.
• Receiving and processing communication channels of more than 100 couriers, calls and emails
• Performing Basic office tasks such as photocopying, faxing.
• Maintains security by following procedures, monitoring logbook, issuing visitor badges
• Updates attendance and absent records in ERP and TIMEPAQ with remarks like absent, annual leave, sick leave, emergency leave, compensation leave or half day etc
• As an administrative officer, I had to organize and manage schedules and calendars for staff, managers, and senior level officers.
• Receiving and processing communication channels, including email, phone, and physical mail
• Generate monthly time attendance reports and share it (late comers list) with the HR Department.
• Support payroll coordinator in completing attendance record and maintaining employee HR folders.
• Controls the incoming and outgoing documentation process.
• Checks the stationary items and logbook as reference on purchasing of items.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for suppliers; verifying receipt
• Act as the point of contact among executives, employees, clients and other external partners
• Dealing with UAE banks, opening the company bank account, reimbursement expense of the CEO and company.
• Managing the CEO accommodation and transport logistics while travelling.
• Providing a bridge for smooth communication between CEO’s office and internal.
• Working closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities
• Oversee the performance of other clerical staff
• Successfully completing critical aspects of deliverables with a hands-on approach including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s a
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Dealing with contractors for various jobs such as interior fit-out work, maintenance for the properties,
• Experience in Applying for Developer permits, and Dewa permits.
• Applying for Employment Visa, quotas in Mohre.
• Playing a major role in recruitment activities; posting Job advertisements on LinkedIn, Naukri gulf etc.
• Preparing LPOs. Receiving quotations
• Digital Marketing of cars and properties on different portals such as dubizzle, emirates Auctions, and property finder.
• Managing properties. Selling properties to potential clients.
Serves customers by selling products and meeting customer needs.
• Services existing accounts, obtains orders and establishes new accounts by planning and organizing daily work schedule to call on existing or potential sales outlets and other trade factors.
• Adjusts content of sales presentation by studying the type of sales outlet or trade factors.
• Submits orders by referring to price lists and product literature.
• Keeps management informed by submitting activity and results reports, such as daily call reports, weekly work plans, monthly and annual territory analyses.
• Recommends changes in products, service, and policy by evaluating results and competitive developments.
• Resolves customer complaints by investigating problems, developing solutions, preparing reports, and making recommendations to management.