Secretary/ Administrative Support
Repton School
Total years of experience :13 years, 3 Months
Repton School in Dubai is an international school that offers the very best in British Education within the context of an international boarding community.
● Provide secretarial and administrative support to Senior School staff
● Update and manage database of student records and files
● Produce students’ Transcript of Records and print School Reports as requested
● Assist in support of school events and activities such as Parent Meetings
● Invigilate entrance exams for prospective pupils
● Perform office receptionist duties; greet and direct visitors to the person/s concerned
● Handle incoming and outgoing calls; respond to queries
● Arrange and coordinate meetings and appointments
● Ensure the sufficiency and availability of office supplies and stationery
● Assist teachers in setting up display boards and in producing classroom materials
● Manage the database of student information
● Monitor and update students’ attendance from the system
● Receive and distribute posts and parcels, giving them to appropriate persons
● Operate office equipment
● Arrange taxi bookings for students and staff when necessary
Secretary Crew Affairs Mar 2006 - Apr 2008
Van Oord Rock Transport Project - Dubai, UAE
Van Oord is a leading international contractor with its head office based in the Netherlands and working for projects in the Middle East and worldwide, specialising in dredging, marine engineering and offshore projects (oil, gas and wind) . Van Oord is an innovative partner for clients who have been helping to create the infrastructure for the world of tomorrow.
• Reported and provided discreet secretarial support and assistance to the Project Manager and Superintendents, carrying out crew-related matters
• Responsible for the crewing procedures of the department for the operation of about 16 tugboat vessels working for the project
• Coordinated with the company PRO and shipping agents with regards to the application of seamen documents (employment visas, medical cards and clearances)
• Arranged hotel bookings for staff and crewmembers
• Made appointments for dental and medical appointments as necessary
• Created, monitored and updated staff/crew profile into electronic/hard copy filing systems
• Performed regular office duties such as answering telephone calls, typing, fax transmissions, photocopying, and running errands
• Responded to queries and provide information
• Performed office receptionist duties by welcoming and directing visitors
• Assisted with the Accounts Department in preparation of invoices
• Regularly maintained and ordered adequate office and kitchen supplies
Administrative Assistant Jul 2003 - Feb 2006
Dept. of Labor and Employment RO3 - Pampanga, Philippines
The DOLE is the national government agency in the Philippines mandated to formulate and implement policies and programs, and serve as the policy-advisory arm of the Executive Branch in the field of labor and employment.
• Served as the first point of contact in the department by welcoming and directing visitors to the appropriate person, answering telephone calls and directly responding to inquiries
• Performed basic administrative tasks such as filing, sorting out mails, photocopying, etc.
• Reviewed and evaluated documents for registration of private company associations within the region
• Responsible in overseeing the office library
• Provided assistance on trainings, programs and seminars
• Extended support in the conduct of Certification Elections
• Set up and maintained an accessible and efficient hard copy filing systems
• Carried out other activities through official travel
Academic Achievement B.S. Education (Board Passer) Angeles University - Angeles City, Philippines, 2002