Administrative Officer
Al Huzaifa Furniture
مجموع سنوات الخبرة :5 years, 10 أشهر
Administrative Functions:
Handle inquiries and coordinate issues to the concerned personnel via phone or emails;
Send accurate Daily Sales Reports to Accounting Department and review daily invoices and payments to ensure that all the products, prices, order quantities are correct.
Review daily delivery schedules to ensure that clients receive their items on time.
Prepare and maintain overall branch sales report and sales staff performance to help store manager asses store performance;
Send Monthly Staff Attendance Report to Human Resource Department for payroll purposes;
Maintain all documents such as prices, product details, client’s information, attendance and etc. in an organized manner.
Prepare Sales Order and Invoices.
Compute Final prices base on the approved discount percentage and use it for Sales Quotation and Billing process.
Cashiering Functions:
Responsible in keeping monetary instruments such as cash, visa receipts and cheques from client’s payments, sales return, bills payments
Manage company’s petty cash fund;
Stock control Function:
Handle and maintain store inventory and keep records for the items coming in and out of the showroom;
Provide slow and fast-moving items reports used by management to adjust prices during sales promotions.
Manage fitters and helpers on their daily showroom activities meet customers’ needs.
Responsible for overall showroom visualization, ensure price tags are placed with correct details and Designer plans are followed
➢ Handle and manage Branch total Cash; Maintain cash availability during operation and ensure that the cash physical count is balance in the Icash System at all times.
➢ Buy and Sell various Foreign Currencies such as US dollar, UK pounds, Australian dollar, Kuwait dinar, Saudi riyal, Japanese yen, Korean won, Thailand baht and etc;
➢ Transact all services offered by Wester Union in accordance with WU policies and provide reports when needed following AML (Anti Monetary Laundering) rules and requirements.
➢ Keep day to day records of transactions (Send Out, Pay Out, Quickpay, Transfer of money or equipment and foreign exchange) and keeping all customer’s information as confidential.
➢ Transact all services offered by Bayad Center (an online payment center company attached to USSC which input payments from other agencies such as water and electric bills, Dragonpay, Social Security System, NBI clearance application payments, Airline tickets applied online, Credit Cards and many more)
➢ Serve as Staff buffer to relieve On-leave cashier and receptionist. Promoted to Head Office as Accounting Clerk after 2 months.
➢ Enter daily the sales receipts data in the system and run-down monthly reports used by management to determine stores monthly over-all sales and collections against its expense.
➢ Provide reports to store manager for its next month’s sales quota and collection target.
➢ Provide inventory report of the store.
➢ Update customer’s ledger to monitor on their payable balances and determine deficient accounts for items returned to the branch (repo units).
➢ Compute the remaining balances of the deficient accounts, to be used by the CEO to compute the new price of the Repo Units for resale
*Peer Facilitators Club Member *Hiphop Dance Varsity -Champion during COPRISA 2013 and 2014 -First Runner up during Regional Level PRISAA 2013 and 2014 *Dean's Lister *First Runner up during NDKC Intramurals Pop Dance Competition 2010-2014