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Karima BEN MOKHTAR, Senior Executive Secretary

Karima BEN MOKHTAR

Senior Executive Secretary·AW Rostamani Group (one of the UAE’s largest family-owned business groups)

United Arab Emirates

Diploma, Administration

Work experience

Total years of experience: 20 years, 6 months

Senior Executive Secretary

January 2025 - Present

AW Rostamani Group (one of the UAE’s largest family-owned business groups)

Dubai, United Arab Emirates

January 2025 - Present

• Serve as executive business partner to the CEO across 3 automotive brands and 10+ business units, acting as the
single point of coordination between the CEOs office and the senior leadership team.
• Direct a high-density executive diary averaging 40+ meetings per week — board reviews, strategic planning sessions
and manufacturer engagements — recovering an estimated 8-10 hours of CEO time weekly through rigorous
prioritisation and gatekeeping.
• Produce agendas, executive reports and minutes for monthly leadership meetings and quarterly board reviews; track
100% of action items to closure across 10+ department heads.
• Plan and execute 25+ international trips annually — visas, itineraries, accommodation and contingency planning —
with zero missed engagements to date.
• Manage first-line relationships with manufacturers, distributors, UAE government authorities and VIP stakeholders
on behalf of the CEO.
• Prepare board-standard presentations and briefing materials; safeguard highly confidential commercial and strategic
information.

Company industry:
Automotive Dealership & Distributor

Executive Assistant to the General Manager

January 2024 - June 2026

Waldorf Astoria Dubai Palm Jumeirah (Hilton)

Dubai, United Arab Emirates

January 2024 - June 2026

• Ran the Executive Office for the General Manager and a 10-member Executive Committee, ensuring operations met
Waldorf Astoria and Hilton brand standards.
• Managed communications across four stakeholder groups — ownership, Hilton corporate, guests and 15+
departments — with full confidentiality.
• Recorded and distributed minutes for weekly Executive Committee meetings; introduced structured follow-up that
lifted on-time completion of action items to ~95%.
• Redesigned the Executive Office filing and document-retrieval system, cutting average retrieval time by ~50%.
• Delivered time-sensitive special projects and VIP guest-relations coordination for the Executive Office with zero
missed deadlines.

Company industry:
Hospitality & Accomodation
Job role:
Administration

Executive Assistant to the Chairman

January 2023 - January 2024

Pipecare Group — Pipeline Inspection Solutions

Dubai, United Arab Emirates

January 2023 - January 2024

• Sole gatekeeper to the Chairman: triaged 100+ daily emails, prioritising urgent matters and drafting responses for the
Chairmans signature.
• Cascaded the Chairmans directives to 8+ department heads, ensuring alignment and prompt execution of priorities.
• Managed the Chairmans business and personal calendar, international travel, VIP visits and HR/finance approvals
routed through his office.
• Protected the Chairmans professional and personal privacy, handling highly sensitive corporate information with
absolute discretion.

Company industry:
Oil & Gas

Founder & Project Director

January 2021 - January 2023

The Roots Movement (fashion) & The Rental Boat (luxury charters)

Abu Dhabi, United Arab Emirates

January 2021 - January 2023

• Launched and ran two consumer ventures with full P&L ownership — product sourcing, pricing, budgeting,
marketing, logistics and client service — demonstrating the commercial acumen now applied to executive business
partnership.
• Built and executed digital sales and marketing campaigns across 4+ platforms, growing a repeat-client base of
corporate and high-net-worth charter customers.
• Negotiated supplier and vendor contracts and managed inventory to sustain profitability across both ventures.

Company industry:
Hospitality & Accomodation

Office Manager

November 2009 - August 2021

Vente-Privee.com

Paris, France

November 2009 - August 2021

Company industry:
Retail & Wholesale
Job role:
Administration

Executive Assistant to the Deputy CEO & CFO

January 2008 - January 2021

vente-privee (now Veepee) — Europe’s leading members-only e-commerce group

Paris, France

January 2008 - January 2021

• Trusted 13-year partner to two C-suite executives through hyper-growth from ~€500M to €3B+ revenue and 6, 000
employees.
• Managed two complex C-suite calendars simultaneously, resolving competing priorities across internal leaders,
investors and external stakeholders.
• Produced complex financial reports, presentations and board materials; prepared both executives for every board
meeting and conference over 13 years.
• Organised executive retreats, board meetings and company events for up to 200+ attendees, end to end.
• Acted as primary liaison for sensitive internal and external communications, exercising independent judgement
aligned to executive preferences.

Company industry:
Internet & E-commerce

Executive Assistant To The CEO

June 2009 - November 2009

NATIXIS

Paris, France

June 2009 - November 2009

Day-to-day assistance
Management of external interlocutors (management of contracts, orders etc.)
Monitoring of budgets

Company industry:
Financial Services
Job role:
Information Technology

Executive Assistant

January 2007 - January 2008

PricewaterhouseCoopers (PwC),

Neuilly-sur-Seine, France

January 2007 - January 2008

Company industry:
Accounting

Personal Assistant

January 2006 - January 2007

BNP Paribas Immobilier (Real Estate),

Paris, France

January 2006 - January 2007

Company industry:
Real Estate

Education

IFCAE

June 2006

June 2006

Diploma, Administration

France

Academy of Versailles

January 2002

January 2002

Bachelor's degree, Science

France

Skills

Excellent organizational
Expert
Excellent organizational
Expert
leadership
Expert
leadership
Expert
communication
Expert
communication
Expert
problem-solving skills
Expert
problem-solving skills
Expert
team player
Expert
team player
Expert
BUSINESS TO BUSINESS
Intermediate
BUSINESS TO BUSINESS
Intermediate
CORRECTIVE AND PREVENTIVE ACTION CAPA
Intermediate
CORRECTIVE AND PREVENTIVE ACTION CAPA
Intermediate
CRISIS INTERVENTION
Intermediate
CRISIS INTERVENTION
Intermediate
CROSS FUNCTIONAL COORDINATION
Intermediate
CROSS FUNCTIONAL COORDINATION
Intermediate
DECISION MAKING
Intermediate
DECISION MAKING
Intermediate
GOVERNANCE
Intermediate
GOVERNANCE
Intermediate
INTERCULTURAL COMMUNICATION
Intermediate
INTERCULTURAL COMMUNICATION
Intermediate
PROCESS IMPROVEMENT
Intermediate
PROCESS IMPROVEMENT
Intermediate
PROJECT COORDINATION
Intermediate
PROJECT COORDINATION
Intermediate
STRATEGIC PLANNING
Intermediate
STRATEGIC PLANNING
Intermediate
Diary Management
Expert
Diary Management
Expert
Calendar Management
Expert
Calendar Management
Expert
Board Meeting Support
Expert
Board Meeting Support
Expert
Minute Taking
Expert
Minute Taking
Expert
Travel Management
Expert
Travel Management
Expert
Visa Coordination
Expert
Visa Coordination
Expert
Expense Management
Expert
Expense Management
Expert
Stakeholder Management
Expert
Stakeholder Management
Expert
Government Relations
Expert
Government Relations
Expert
Confidentiality
Expert
Confidentiality
Expert
Gatekeeping
Expert
Gatekeeping
Expert

Languages

French

Native Speaker

English

Intermediate

Training and Certifications

Certifications
Advanced Technician Certificate (BTS), Executive Assistant

Hobbies and interests

Events

I love to organise a events for my family, friends, ... like birthday party, weddings...