Karima BEN MOKHTAR

• Serve as executive business partner to the CEO across 3 automotive brands and 10+ business units, acting as the
single point of coordination between the CEOs office and the senior leadership team.
• Direct a high-density executive diary averaging 40+ meetings per week — board reviews, strategic planning sessions
and manufacturer engagements — recovering an estimated 8-10 hours of CEO time weekly through rigorous
prioritisation and gatekeeping.
• Produce agendas, executive reports and minutes for monthly leadership meetings and quarterly board reviews; track
100% of action items to closure across 10+ department heads.
• Plan and execute 25+ international trips annually — visas, itineraries, accommodation and contingency planning —
with zero missed engagements to date.
• Manage first-line relationships with manufacturers, distributors, UAE government authorities and VIP stakeholders
on behalf of the CEO.
• Prepare board-standard presentations and briefing materials; safeguard highly confidential commercial and strategic
information.

• Ran the Executive Office for the General Manager and a 10-member Executive Committee, ensuring operations met
Waldorf Astoria and Hilton brand standards.
• Managed communications across four stakeholder groups — ownership, Hilton corporate, guests and 15+
departments — with full confidentiality.
• Recorded and distributed minutes for weekly Executive Committee meetings; introduced structured follow-up that
lifted on-time completion of action items to ~95%.
• Redesigned the Executive Office filing and document-retrieval system, cutting average retrieval time by ~50%.
• Delivered time-sensitive special projects and VIP guest-relations coordination for the Executive Office with zero
missed deadlines.

• Sole gatekeeper to the Chairman: triaged 100+ daily emails, prioritising urgent matters and drafting responses for the
Chairmans signature.
• Cascaded the Chairmans directives to 8+ department heads, ensuring alignment and prompt execution of priorities.
• Managed the Chairmans business and personal calendar, international travel, VIP visits and HR/finance approvals
routed through his office.
• Protected the Chairmans professional and personal privacy, handling highly sensitive corporate information with
absolute discretion.

• Launched and ran two consumer ventures with full P&L ownership — product sourcing, pricing, budgeting,
marketing, logistics and client service — demonstrating the commercial acumen now applied to executive business
partnership.
• Built and executed digital sales and marketing campaigns across 4+ platforms, growing a repeat-client base of
corporate and high-net-worth charter customers.
• Negotiated supplier and vendor contracts and managed inventory to sustain profitability across both ventures.

• Trusted 13-year partner to two C-suite executives through hyper-growth from ~€500M to €3B+ revenue and 6, 000
employees.
• Managed two complex C-suite calendars simultaneously, resolving competing priorities across internal leaders,
investors and external stakeholders.
• Produced complex financial reports, presentations and board materials; prepared both executives for every board
meeting and conference over 13 years.
• Organised executive retreats, board meetings and company events for up to 200+ attendees, end to end.
• Acted as primary liaison for sensitive internal and external communications, exercising independent judgement
aligned to executive preferences.

Day-to-day assistance
Management of external interlocutors (management of contracts, orders etc.)
Monitoring of budgets