Document Controller
UK Power Networks
Total years of experience :15 years, 6 Months
Key Responsibilities and Deliverables
•Internal document/content standards covering the full information management lifecycle (organization, workflow, creation, repository, exchange, versioning, publishing, and archiving).
•Common Data Environment for document control for UKPN Services.
•Provide governance of document types, indexing, numbering, format, review, dispatch, recording, and archiving.
•Provide advice on layout, editing and formatting of documents, ensuring eye for detail is always maintained.
•Assist project teams during internal or external audits of the project and document management system and ensuring compliance.
•Collaborate with client and partner document control departments to ensure ease of communication.
•Responsible for the administration of documents and drawings for existing projects and for any future contract as and when required.
•Responsible for ensuring contractual obligations for responses to document transmittals are escalated appropriately.
•Maintain systems to keep all necessary paper and hard copy documentation to a minimum.
•Ensure allocated project workspaces on the CDE is maintained by the following:
•All incoming and outgoing documentation is recorded.
•Updating and maintaining the master information delivery plan (MIDP) using details from all task information delivery plans (TIDP)
•All documents' requiring review is undertaken in a timely manner.
•All hard copy documentation is scanned and stored electronically and logically for ease of future retrieval.
•All legislative UK power networks services and contract requirements are maintained within a central library.
•All policies, procedures and forms go through the appropriate approval process.
•Coordinate the review of documents requiring regular reviews and/or updating.
•Update relevant documents/transmittal registers regularly and accurately and track, collate and report on issues, risks, reports, and registers.
•Assist project teams with written reports to document control as and when required.
•Respond in a pro-active, professional, informative, and helpful manner to enquiries from staff and external partners either in person, by phone or by email.
•Control information flows with external suppliers in accordance with document control requirements.
•Ensuring that the project team is adhering to document control processes and procedures.
•Engage effectively with stakeholders.
•Provide report on the status of documents at any given time.
•Undertake additional activities commensurate with the job level and competency.
Key Responsibilities and Deliverables
•Oversees all aspects of the Document Control Department, including the Document Control Server Structure
•Quality control Consultants/Contractors' submittals
•Establish and maintain communications to ensure accurate and timely flow of information
•Responsible for the storage of the active and archived documents to prevent damage and deterioration. Also responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records.
•Assure that all company personnel are adequately trained in the principals, policies, and procedures of the configuration management system.
•Timely submission of documents to deadlines to ensure completion of on time invoicing
•Co-ordination with other departments, I.E. Architects and Civil engineers
Key Responsibilities and Deliverables
•Providing leadership and directions and co-ordinate the activities of the company, resourcing, implementation of Document Control company procedures and PCM. Responsible for the KAP5 Project in Riyadh, a $3.3 Bn project for the Ministry of Interior on 1.5 Ml sqm development, with over 370 sites and 700 staff through the Kingdom
•Responsible of a team of 5 Document Controllers in the Head Office and 15 site Document Controllers
•Create and update project-specific Document Control Procedures and work instructions.
•Implement the selected document management system (PCM). Coordinate with supplier for final set-up of the PCM configuration.
•Prepare and adopt archiving policies and contractual requirements to all documents.
•Develop and apply metrics to document transmissions between the PMC, Client, and Contractors
•Co-ordination with other departments, I.E. Architects and Civil engineers
(6 months FTC)
Key Responsibilities and Deliverables
•Responsible for final handover of the North South Railway project to the client SAR (Saudi Railway Company). The project value is $4.2 Bn. Length of the line from Riyadh - Qurayyat is 1.242km (772 miles). Responsible for coordinating a team of 52 document controllers
•Managing and Delegating tasks within the Archiving Area in preparation of handover.
•Implementing the ISC Master filing registers
•Managing the Aconex web portal access rights
•Performing internal audits as required and assist the validation team, operations & maintenance with all relevant project record information
•Compiling metadata for handover to Client
•Co-ordination with other departments, I.E. Architects and Civil engineers
Key Responsibilities and Deliverables
•Providing in the leadership and directions and co-ordinate the activities of the company, resourcing, implementation of DC company procedures and PCM. Responsible for the Security Forces Medical Cities Project in Riyadh & Jeddah, a $5.6 Billion project for the Ministry of Interior on 5 Ml sqm development.
•Responsible of a team of 6 Document Controllers in the Head Office and 10 site Document Controllers
•Single point & interface for all document control activities on a project for client, vendors and subcontractors.
•Provide support to all project stakeholders to ensure the understanding and benefit of the EDMS.
•Identify job specific training and access requirements for Document Controllers
•Quality checks, identification, approval, distribution and filing of all project documentation
•Exporting all info from the old Document Management system to A-site.
•Liaising with supplier in the configuration/set-up of PCM.
•Compiling and conduct power point presentations for Client and Contractors.
•Co-ordination with other departments, I.E. Architects and Civil engineers
•Coordinating up-to-date project information to multi-disciplinary departments internally and externally
Responsibilities and Deliverables
•Responsible for controlling multiple projects assigned activities in Sulzer Pumps (UK) Ltd for Oil & Gas industry. Liaising with project staff in UK, Germany & Switzerland. The projects under control were global I.E. Thailand, Australia, Russia etc. Using SAP as the collaborative system.
•Timely submission of documents to stated deadlines to ensure completion of on time invoicing
•Monitor & expedite late document returns from customers, suppliers and internal departments to support claims for milestone adjustment in accordance with the agreed contract
•Assist the project team in identifying and expediting final documents to promote project close out activities
•Co-ordination with other departments, I.E. Architects and Civil engineers
Covering sick leave)
Key Responsibilities and Deliverables
•Logging As-Built Civil drawings, dealing with LNW RFI requests, assigning document protocol to individual documents
FTC)
Key Responsibilities and Deliverables
•Support to the Technical Director for the set-up of the business overseas from scratch, including start-up of local QMS procedures.
•Support of implementing QMS, Filing and Archiving Documentation
Key Responsibilities and Deliverables
•Using FTP as the collaboration tool, compliance with QMS and adherence of procedures and maintaining administrative excellence through project delivery
•Ensure document control procedures are followed
•Maintain accurate records of incoming/outgoing documents and correspondences
•Assist management of storage area, ensuring archiving procedures are followed and traceability is maintained
•Quality checking submissions. Usage of various collaboration tools
•Co-ordination with other departments, I.E. Architects and Civil engineers
Responsibilities and Deliverables
•Co-ordination with other departments, I.E. Architects and Civil engineers
•Sole document controller for the One Hyde Park, a $1.5 Billion residential development, managed on a day-to-day basis multi-projects using Asite collaboration tool
•Dissemination of drawings, reports, MOM's, site surveys, tendering documents and everything useful to accomplish the deadline
courses: Training Primavera Contract Management (ver. 14.2) - SEMCO Management UK
courses: Training Primavera Contract Management (ver. 14.2) - SEMCO Management UK
2 City & Guides Autocad
courses: Intermediate Italian Language - Centro Di Via Quarenghi,
courses: ISO 14001:2015 - Emirates Foundation Group ISO 9001:2015 - Emirates Foundation Group
