HR Executive
Motivate Publishing
Total des années d'expérience :19 years, 3 Mois
• Prepare, process and distribute payroll
• Prepare Final Settlement for resigned employees and ensure proper clearance.
• Prepare performance linked salary increment letter for promotion/salary changes to be entered in the next payroll.
• HR Circulars - promotions, recognitions and transfers, enter changes in Payroll and prepare letter for the approval of the Managing Partner.
• Initiate annual appraisals, prepare appraisal forms.
• Creation / resetting of ESS (employee self-service) login details.
• Maintain regular updated reports on sick leave, comp off, resigned employees and cancellation status.
• Handling exit procedure for resigned employees.
• Proper maintenance of offices, office equipments and their annual maintenance contracts.
• Handling of stationery
• Vendor management
• Leave administration
• Deletion of Medical and Life insurance
• Support on any other HR project that may arise.
• Processing and input of payroll related data and ensure accuracy in all payments which includes the final settlements.
• Complete Administration & Maintenance of employee database and personnel files i.e. Company's unique employee database.
• Issuance of pay slip and other payroll related information in accordance with employee requirement and company policy.
• Maintain and register all the transactions (overtime & deductions) to accurately calculate the monthly salaries and payments.
• Register and follow up on weekly basis on the attendance for the Group & the Branches to finalize the time sheet.
• Monitor and update HR database and related payroll modules regularly.
• Ensure that payroll process is run and accomplished on timely manner as per the cut off dates.
• Create bank transfer sheet and cash reports for employee’s payments through WPS (Wages Protection System).
• Ensure all settlements such as leaves, end of service, requisitions and all settlements are processed on timely basis.
• Develop and update the database continually through the HR system with recent hires, resignations and termination cases.
• Issues salary/service certificate based on employee's request.
• Support in manpower sourcing and lining up interviews.
• Coordinate with local and overseas recruitment agents.
• Screen CVs and ensure the process adherence (i.e. ensuring CV evaluation is done, ensuring interview evaluation forms are filled by the assessor, organizing pre hire tests, coordinate with PCFC on psychometric tests etc).
• Arrange interviews in co-operation with managers and support staff. Follow up and maintain flow within the hiring process.
• Facilitate the candidate’s face to face interview with the managers (i.e. scheduling, travel arrangements, collate written feedbacks and recommendations).
• Prepare hiring approvals, employment contracts and coordinate with the candidates.
• Coordinate and collate pre-joining documents from the new staff joining viz., joining forms, etc and handing over to HR officer for necessary action.
• Conduct employment reference check for confirmed candidates.
• Prepare induction or joining pack for the new employees.
• Send information to concerned stakeholders on the new employee’s date of joining to ensure all facilities / infrastructure are arranged.
• Secure and maintain documentation, records and files related in recruitment.
• Handle other job as and when required by the HR Manager and Recruitment Manager.
• Perform clerical duties involved in the preparation and processing of payroll.
• Maintaining records for employee attendance.
• Processing of monthly salary for all Bin Hendi Group (Fashion, Hospitality, Jewellery and other sister company).
• Processing of Leaves and Final Settlement.
• Processing of monthly committee meeting commissions.
• Calculation of leave balance and gratuity.
• Issuing of living-out allowance confirmation.
• Coordinate with the travel agent for flight booking and preparation of corresponding purchase request.
• Enrolling the new staff in the payroll system
• Answering telephone calls and queries.
• Secure and maintain documentation, records and files related in payroll.
• Provide assistance as needed.
• Updating staff official document expiry - passport, visa, labour card and medical card.
• Issuing memo to staff re document expiry - medical card and passport expiry.
• Issuing passport copy or any other documents related to staff as needed.
• Checking if the staff has no outstanding from their previous bank to ensure that there will be no conflict in the future before issuing new salary certificate.
• Arrange flight booking for staff going for visa change.
• Keeping confidential files at all times such as staff files.
• Handle other job as and when required by Admin Manager.
• Prepares office correspondence, inter-office memorandums and fax messages.
• Responsible for flight management.
• In-charge for travel arrangements and hotel reservations.
• Arrange meeting, internally and externally.
• Responsible for telephone answering and transferring.
• Meeting and screening visitors.
• Any other duties that may be assigned from time-to-time.
• Prepares correspondence, materials & inspection requests and other related matters involving the project.
• Sending and receiving submittals as well as regular follow-up of submittals, pending approval from the consultant
• Prepares requests for quotation to different suppliers for the materials needed at site.
• Coordinating of delivery & receiving materials/equipments at site.
• Receiving correspondence, inquiries and invoices from the suppliers and subcontractors.
• Handling filling systems such as letters, transmittals, submittals and faxes for future reference.
• Meeting arrangement for the project manager, internally & externally.
• In-charge of telephone answering and transferring.
• Handling cash reimbursements and petty cash.
• Any task that may be assigned from time to time