Credit Admin Collateral / Scanning Expert
Sharjah Islamic Bank
Total years of experience :13 years, 3 Months
Receive original files of all retail related finance facilities.
Receive Staff Murabaha files from retail team scan them and return to retail team as well.
Scan all the files and upload in DMS.
Generate report on daily basis of all scanned documents and maintain reports.
Authorize scanned files by scanning team as required.
Provide scanned documents to other departments via email if required.
Work with collateral team creating collateral of security documents.
Release of security cheques as requested.
Participate in file reconciliation projects
Participate security cheque reconciliation with Retail Credit Team
Implements approved document management policies with a primary focus on document
control and records management.
▪ Receive all original document files of Credit Cards, Personal Finance, Business Finance,
Payday Finance, Payday Contracts and Staff Finance with product specific checklist.
▪ Verify documents as per the checklist and acknowledge receipt.
▪ Arrange and scan documents using bar-coded separators.
▪ File documents in filling room cabinets using appropriate colour coded file folders.
▪ Act as Custodian for all Security documents for the financing products including security
cheques.
▪ Link Scan file documents in core banking system (i.e.T24 system)
▪ Get report on daily basis of all the Credit cards and Finances processed from T24 system and
verify it against original documents received.
▪ Release original documents files upon receipt of duly authorized request to other
departments and follow-up for return.
▪ Liaise with Internal & external auditors and internal control department for document
retrieval.
▪ Maintain in/out log for archiving room entry and exist.
▪ Adheres to approved procedures and ensures that pre-established document control
requirements & checklists (e.g., which product document checklist & separator will be used;
how many and which signatures will be required, etc.) are available.
▪ Verifies documentation retention requirements, arranges document cataloguing, packing,
for long-term storage.
▪ Provide support for the data cleansing project.
Ensures and provides all the essential administrative support and services to the assigned
Sales and Merchandising staff members.
▪ Keep merchant wise, customer wise and assigned sales coordinator wise record of all files
for easy reference & retrieval
▪ Maintains an accurate record of transactions, relevant documentations and all related
paperwork are updated in the data filing system
▪ Responsible for pantry and stationery requests to the Procurement Dept.
▪ Updates availability lists of marketing materials
▪ Coordinates delivery and pick-up of business-related documents through appropriate
courier companies
▪ Receives and distributes all correspondences and faxes for the office
▪ Responsible for sending quotations and booking of appointments
in