Kathleen Aclan

• Coordinate with hiring managers to identify staffing needs.
• Determine selection criteria.
• Source potential candidates through online channels (e.g., social platforms and professional networks)
• Plan interview and selection procedures, including screening calls, assessments and in-person interviews.
• Assess candidate information, including resumes and contact details.
• Design job descriptions and interview questions that reflect each position’s requirements.
• Lead employer branding initiatives.
• Organize and attend job fairs and recruitment events.
• Foster long-term relationships with past applicants and potential candidates
• Ensure compliance to all company policies and recommend development to process if required and perform research on all various hiring practices.
• Perform various candidate search through efficient internet technology and participate in various cold calls to attain potential candidates and screen all candidates for interviews.
• Prepare reports for all recruitment statistics and maintain accuracy in system and document all process and ensure compliance to same
• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.

• Ensure the recruitment of staff is sufficient to organization needs based on the List of Manpower Requirements.
• Recruited medical talents including Nursing and technicians as well as administrative staffs for both overseas and local.
• Liaise with other managers to determine staffing requirements.
• Responsible for prescreening and qualifying candidates, conducting and face-to-face interviews, aiding directors and managers with critical hiring decisions, executing job offers and salary negotiation, and supervising internal and external candidates through the hiring process
• Developed diverse candidate pool utilizing social media sources including LinkedIn, Facebook and company website.
• Conducted daily telephone screens to arrange face-to-face interviews for qualified candidates
• Develop and update job descriptions and job specifications
• Posting jobs to appropriate job portals and sites.
• Assist other managers to process job applications and respond to queries.
• Assess applicants' knowledge, skills, and experience to best suit open positions.
• Collaborate with department managers to compile a consistent list of requirements.
• Coordinates to local and overseas candidates in various recruitment activities.
• Send offer letters to overseas candidates and coordinate with local candidates for signing job offers.
• Manages the personal files of the candidates in the recruitment pipeline and ensure that all files are handled with utmost confidentiality.
• Compile data for generating various HR KPIs.
• Prepare new employee ID cards.
• HR Orientation presentation and management.

• Assist HR Director on recruitment process
• Scan and review applicant’s resume in Bayt.com and forward it for HR Director’s approval.
• Schedule applicant interviews and manage HR Director’s calendar.
• Coordinate with the recruitment agencies for various vacancies.
• Process medical claims and coordinates with the insurance broker.
• Assist in the renewal of insurance contracts.
• Assist in the preparation of staffs monthly birthday celebration and company events.
• Arrange flight and hotel reservation for guests, resigned staffs and consultants.
• Visa Application assistance for guests and consultants.
• Prepares PO for the hotel and ticket arrangements.
• Process monthly payments for Mobile and Routers.
• General assistance to the HR Department

• Office Management
• Office Maintenance Management
• Hotel Booking Management and invoice payment
• Business Trip Staff Hotel Report
• Office Requests
• PR creation, Ego and SPR Acceptance
• Courier Management and Monthly acceptance
• Business Card Processing and Payment
• Yearly Fire Drill Exercise Management

•Schedule appointments and meetings for the CEO
•Arrange flight and hotel bookings and prepare per diem and travel approvals
•Prepares memo, letters and correspondence.
•Visa Application assistance to the CEO and Chairman
•Schedule appointments and meetings for the CEO.
•Arrange flight and hotel bookings and prepare per diem and travel approvals
•Prepares memo, letters and correspondence.
•Collects all documents that need CEO’s signature and approval.
•Visa Application assistance to the CEO and Chairman
•Scan and review applicant’s resume in Bayt.com and forward it for Chairman’s approval
•Answer phone calls and transfer it to concerned persons
•Sends outgoing mails/parcels via Fedex and other Logistics company
•Receives daily incoming mails and distribute it to necessary department
•Handling Media Plans and artwork designs for Management’s approval.
•Coordinates Agency for artwork revisions and booking of newspaper and radio ads.
•Monitors newspapers and other media materials for press releases and competitor’s ad.
•Preparing PO, PR and all marketing related jobs.
•Coordinates with Showroom Managers regarding AM newspaper advertisements.
•Prepares mattress specifications and price tags for new collection and sale items.
•Collates marketing proposals for review and action.
•Process VAT Refund and Medical Claims for the Executive Management.
•Receives Marketing and Media Invoices and process it for payment.

•Handling ERP Operations using Oracle Application
•Preparing PO Reports
•Tracking of Sites for Civil Work and Site Acquisitions.
•Dealing with Subcontractors for any pending matters.
•Prepare PO/VO according to Engineering Service Procurement Procedure for oversea projects and valid subcontracts and PR/VR.
•Assure the PO/VO is issued on time with veracity.
•Assist to carry out the Engineering Service Procurement procedure
•Organize and maintain Subcontract agreement and make sure that it is in place.
•Preparing monthly Staff Overtime Summary Report and send to HR
•Service Revenue Management
•Updating Sales Project Management Reports
•Inputting Customer requests and complains in GCRMS system.
• Workshop and conference regionally and locally.

• Consolidates and verifies requisitions. Maintains inventory and purchasing records.
• Assists in obtaining quotations and best prices and quality, and in sourcing/evaluating suppliers.
• Processes local purchase orders (LPO) / ledger forms and obtains approvals. Verifies supplies received against LPO.
• Scanning artworks and amended Arabic translations to concerned Brands for revisions.
• Organizes and coordinates diaries, schedules, meetings, travel itineraries, flight arrangements, purchase orders and hotel bookings
• Preparing PO monthly reports and spreadsheets.
• Serves as contact person between Suppliers and Finance Dept for all pending matters
• Coordinates and liaises with function heads as required.

• Organizes and coordinates diaries, schedules, meetings, travel itineraries, flight arrangements, purchase orders and hotel bookings for Senior Ops managers and Director of Operations
• Preparing PowerPoint presentations and spreadsheets.
• Answers queries, collates information and following up all pending matters.
• Tracking of Sale figures during sale, promotions and Ramadan.
• Uploading files and printing reports, visa and license application.
• Assist Operations Managers in Business Planning
• Printing Key Feature and Sales for the Director and Operations Managers
• Coordinates and liaises with function heads as required.
• Tracking sales of new store openings and inform the necessary function heads