General Manager Purchase
Ruchi Realty Ltd
Total years of experience :16 years, 6 Months
1) Managing and monitoring purchase activities.
2) Managing the purchase team and allocating tasks.
3) Managing supplier and vendor relations.
4) Maintain records of goods ordered and received.
5) Negotiating contracts, prices and payment terms.
6) Coordinating with inventory control to determine and manage inventory
needs.
7) Preparing cost estimates and managing budgets.
8) Training new employees in the purchasing process.
9) Working to improve procurement systems and processes.
10) Resolve vendor or contractor grievances, and claims against suppliers.
11) Design profitable ways to manage stock flow, avoid damages and losses.
12) Propose improvements to the current purchasing system.
13) On boarding new vendors, suppliers and managing relationships.
1. Scrutiny of all the proposed purchase order/work order received from procurement department on daily basis for approval, and if required further discussion/negotiation with the vendors and then onward submission of the same along with observations to HOD for approval.
2. Responsible for procurement of Steel, RMC, PVC/UPVC Pipes, Shuttering plywood &Timber, LRPC strand etc. and other critical items.
3. Finalization of Contract/Work Order for structural steel fabrication and erection work.
4. Manage and coordinate over all procurement and contract management for successful delivery of goods/ services to the project team.
5. Plan the ordering of necessary goods and services.
6. Enquire and obtain the quotation from external vendors.
7. Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
8. Finalize purchase details of orders and deliveries as per the project timelines and specifications.
9. Negotiate pricing contracts with subcontractors and suppliers securing advantageous terms, issuing the work orders / POs and obtaining the confirmation for vendors.
10. Conducts reverse auctions for identified items for cost saving measures.
11. Developing new vendors to bring about cost savings and Vendor management.
12. Conduct Supplier evaluation, Supplier performance improvement, Supplier rating.
13. Ensure compliance to project budgets and provide analysis of deviations.
14. Controls spend and build a culture of long-term saving on procurement costs through ARC of safety items, electrodes and consumables etc.
15. Coordinate and build relationship with the other departments to complete the assigned tasks in an effective and efficient manner.
16. Arranging and Handling export of raw materials for successful operations of overseas project.
• Responsible for strategically sourcing and identification of supplier.
• Proactively planning, monitoring, controlling and reporting the progress of the job work/sub contract work including material procurement, logistics etc., and any associated variations.
• Approving Purchase order created by the buyer based on the technical specification, budget, LPP.
• Negotiation with vendors.
• Vendor Evaluation.
• Managing team of Buyers.
• Prepare Request for Quotations/Request for proposal from selected pre-qualified / justified suppliers.
• Creation of Purchase Order in SAP MM module.
• Approval of logistics plan and providing the schedule.
• Vendor Management/Sourcing/Order Management.
• Coordinate activities and provide support for other departments.
• MIS and Report Generation.
• Responsible for preparing a base schedule and identifies major subcontractors for sourcing/procurement of materials taking into consideration the size and complexity of the project and specifications/work scope.
• Proactively monitoring, controlling and reporting the progress of the project including material procurement, engineering, subcontracting, etc., and any associated variations.
• Vendor evaluation.
• Prepare Request for Quotations from selected pre-qualified / justified suppliers as per the design drawings, specifications and contract documents available from the client/consultant.
• Evaluate offers technically & commercially.
• Discussing and Negotiating with the Sub contractor based on the budget and other terms and conditions.
• Prepare and issue contracts / purchase orders to the sub contractor after conferring to the Purchase department and accounts department.
• Resolve contract / purchase order differences with suppliers.
• Coordinate with sub-contractors for Technical and Commercial Queries. Resolve quality / short shipment problems with sub-contractor.
• Checking the fabrication drawings issued by sub contractor and accordingly communicating the approval or comments, if any prior to manufacturing of structural steel structure.
• Planning and preparation of fabrication and delivery programme as per the priority of erection of structure in coordination with the Project Manager.
• Preparation of logistics Plan, and expedite all types of logistics and supply chain issues in procured material.
• Coordinate activities and provide support for other departments.
• Review and approved all invoices for which POs are issued by Contracts Department.
• Manage project within the set budgets and the time frame.
• Oversee Purchase for steel items, cladding, nuts & bolts, consumables, equipment.
• Budget setting.
• Cost control.
• Planning and preparation of project programme in coordination with the project engineers’.
• Liaison with suppliers.
• Vendor Evaluation.
• Arranging all the documents required for shipment like chamber of commerce, export invoice, packing list etc.
• Schedule of shipment to be provided on monthly basis to enable shipping agent to Book space in advance with the Shipping line.
• Instruct all the vendors to put proper marking to be done in all the cargo for easy identification /correlation at the time of Import.
• Following up with the shipping agent for the Bill of Lading and the relevant certificates from the shipping lines.
• Liaison with clients on project and attending meetings.
• Interact and oversee accounts, dealing with banks for LC facilities, establishment of assignment note to the suppliers, discounting etc.
• Manage project within the set budgets and the time frame.
Breaking new avenues & driving sales growth for product concepts to secure high-value orders.
Presenting an initial visualization of the solution for selling to potential clients and handling the sales cycle.
Preparing result oriented responses for Request for Proposals (RFP) and Request for Inf. (RFI).
Performing detailed product demos and proofs of concepts for prospective customers.
Mapping business requirements and translating these requirements into functional specifications and detailed test plans.
Assisting internal business partners and IT personnel to define and refine business strategy and supporting operational processes.
Developing product/technology presentations and delivering it effectively.
Proactively conducting opportunity analysis by keeping abreast of market trends and competitor moves to achieve market-share metrics.
Customer Relationship management to surpass achievement of delivery and service quality norms.