Kavitha Pinto

Accounts Assistant at Inchcape Shipping Services

• United Arab Emirates - Dubai
• My current job since November 2012

1. Perform the day to day processing of financial transactions to ensure that municipal finances are maintained in an effective, up to date and accurate manner
2. Interact with suppliers and customers
3. Preparation of Proforma Invoice and system Invoices.
4. Reconciling agent SOA’s and settling dues as per the agreed terms
5. Agent Invoice processing, Preparing & posting vouchers and Cheques.
6. Preparing Monthly Freight Summary (MSF) report for Shipping Lines.
7. Shipping Line invoice posting in SAP, weekly payment run and invoice despatch
8. As a part of Central Finance team, reconcile vendor SOA’s on a monthly basis, co-ordinate the invoices booked by various departments and ensure timely payment.
9. International Debtor followups & regular followups with Local customers for Recievables
10. Customer Receipt Entry & Payment Follow-up
11. To monitor customer account details for non-payments, delayed payments and other irregularities
12. Preparation of top 50 debtors and list of Exceeded Credit limit customers
13. Preparing Customer Aging report from In-house software
14. Preparing Job Aging Report on a monthly basis
15. Reconciling around 4000 - 5000 jobs every month
16. Categorizing all debit/loss jobs and intimating the concern
17. Identifying all uncollected profit share and collecting the same by following up with agents
18. Classifying all unclaimed credits of the jobs and reporting the same to Finance Manager
19. Updating job for Packing and Removal dept. with proper verification of cost and raising final invoices to customers
20. Booking cost for Labour and Transportation on a daily basis in the concerned job
21. Cross verifying all delivery notes received from locations for Special projects and finalizing the invoice
22. Handling all queries and arranging for prompt payment of couriers jobs such as FedEx and DHL