Administrator cum HR Executive
A Reputed FMCG Company
Total years of experience :8 years, 0 Months
HR Functions:
Delivering administrative and organizational support to aid the smooth running of projects
Ensuring information is available in an accurate and timely fashion
Collecting, maintaining and processing data and documents
Summarizing information that ensures a focus on key points
Writing and compiling reports to aid in the strong communication of information.
Screening of prospective candidates
Draft official letters for office requirements.
Schedule interviews.
Assist in Payroll.
Preparation of incident and workmen compensation reports.
Administrative Functions:
Document control and file management
Keep a track on all office stationery and ensure availability at all times.
Responsible for proper storage and delivery of stationary requirement of the Company.
Typing: Assist in to Prepare / Type weekly or daily reports as per departmental requirements.
Telephone: Receive all telephone calls, reroutes them as necessary and takes messages.
General secretarial work for the office.
Assist the office personnel in general day to day functioning of the office.
Facilitate & organize all affairs systematically thereby enabling the Manager & related departments to bring out best potential.
Draft official letters for office requirements.
Administration across key business functions, such as HR and finance support, general office management and property and facilities administration.
Organize flow of work by receiving, sorting and reviewing, prioritizing and routing correspondence.
Schedule appointments and assemble necessary background material for meetings.
Take full charge of organizing the meetings including necessary infrastructural arrangements, coordination of issuing agenda, booking meeting room, issuing invitations and maintaining minutes of the meetings.
Ensure visitors are formally received and necessary administration requirements are completed.
File all the required documents as requested in a secure environment and in an organized manner to ensure easy access.
Assist in preparing summary reports, tables and presentations.
Conduct research as requested by direct manager
Support other departments as per business specific needs.
• Document control and file management
• Keep a track on all office stationery and ensure availability at all times
• Responsible for proper storage and delivery of stationary requirement of the Company
• Maintain in-office calendar and training calendar, keeping track of schedules / appointments
• Monitor the requirement of the Manager and assist him on his assignments
• Preparation of Resolutions, Board Meeting Minutes
• Meet & Assist: Receive all visitors and assists them in their official job requirements.
• Typing: Assist in to Prepare / Type weekly or daily reports as per departmental requirements.
• Telephones: Receive all Telephone calls, reroutes them as necessary and takes messages.
• Fax: Send and receive all faxes and arranges for distribution.
• Co-ordinate with Business Development Managers
• Assist in sales co-ordination in close consultation with Sales Coordinator.
• Emails: Receives Company emails and arranges for distribution
• Courier/ Mails: Arranges for dispatch and pick up of Mails and/or courier
• General Secretarial work for the office.
• Assist the office personnel in general day to day functioning of the office.
• Preparation of quotation and follow up with clients under instructions from Manager.
• Conduct periodic surveys of customer satisfaction as per directives received from Manager
• Assist in smooth running of the activities in the absence of Manager.
• Independent Correspondence taking decision where ever appropriate & under proper approvals verbally and obtain ratification subsequently
• Facilitate & organize all affairs systematically thereby enabling the Manager & related departments to bring out best potential.
• Assist the class teacher and take care of the class in her absence.
• Maintain portfolios for each child.
• Provide extra support for the students who need improvement.
• Maintain and update the class boards (inside and outside the class).
• Keep track of each child and discuss the improvements.
• Help organize the classroom and plan intellectual activities for children, as per the class teacher's requests.
• Plan and assist in preparing materials and supplies in advance for activities.
• Instruct and supervise the children in social and developmental activities.
• Evaluate students' social development and physical well-being.
• Establish and maintain effective, working relationships with children and parents.
• Work with individual children or small groups of children to reinforce learning.
• Promote the enjoyment of learning.
• Nurture meaningful relationships with children and provide the individual attention they need.
• Implemented several data base requirements for the organization
• Daily, Weekly and Monthly reports on events, activities development and monitoring their circulation.
• Managed various sections and numerous clients.
• Scrutinize agenda / schedules and provide expert comments to develop documents par excellence.
• Ability to identify and implement new procedures and processes.
• Assist in preparation of Statement of Accounts
• Follow up on payments from customers
• Handle customer enquiries and complaints & initiate necessary action
• Prepare Arabic designing for Gifts and Compliments
• Assist in Designing Brochures, Visiting Cards and Gift Items
• Advise on usage of color combinations for various gift items and cards proposed
• Proper maintenance of Computer records and Computer File Management
• Document Control and File Management
• Assist in smooth running of the activities in the absence of Director.
• Assist various departments on a daily basis without compromising on the confidentiality that has to be maintained
• Independent Correspondence taking decision where ever appropriate
• Coordinate and expedite the inter- and intra - departmental flow of materials
• Preparation of Quotes
• Authorized Signatory for quotation submittal in the absence of Director
• Assist in advertising, selection, segregation of C.V.’s for induction of personnel
• Develop existing clientele
• Review & approve invoices raised