Office Coordinator/PRO /Sales/Marketing & Logistics Executive
Pioneer Star General Trading
Total years of experience :14 years, 8 Months
Logistics Coordinator:
-Inquire & compare shipment quotes from different courier/freight forwarding companies
-Tracks shipment status online and receiving of shipment for in behalf of managing director
-Preparing and sending of invoices to clients and assist in follow up for payment
-ordering containers from shipping lines and organize& coordinate inland transportation
-communicate with suppliers to ensure goods are available on time and delivered if necessary
-ensure loading of containers takes place smoothly as planned prepare packing lists
-coordinate containers transportation to ensure pick-up and delivery to expected places
-prepare all necessary shipping documents i.e. commercial invoices, packing lists, Certificate of origin, export declaration, bill of lading/airway bill and bank documents.
-Schedule shipment pick up, tracking of documents & shipments & updating clients updated
-Check shipping documents, banks transfers to ensure accuracy before delivery to the bank.
Office Coordinator/PRO/HR Assistant:
- Oversea smooth running of all office sections (accounts, logistics, front office & warehouse)
- Executive Assistant to the Managing Director, schedule and facilitate meetings.
- Remind directing manager of any necessary appointments and events
- Ensure all both soft and hard documents are accurate, remain organized and filed properly
- Attend any other necessary business meetings, exhibitions and other events
- In charge of all communications to ensure that all staffs are well informed and updated
- HR Administration, General HR, Recruitment & Selection, Training &Development
- Responsible for legal applications in Government departments (DED, Immigration, MOL & DM.
- Ensure all online applications for the company and clients’ visas are done appropriately
- arrange, facilitate recruitment events/activities and assist the manager in selection process
- Responsible for staff induction and training as well as updating of the work training manuals
- Ensure that work schedule and office timings are strictly followed by all staffs
- Payroll/Staffs’ Salary processing (WPS), travel arrangements, leave requests among others
- Prepare invitation letters for visa applications by suppliers, technicians and business partners
Client relation & Sales/Marketing Executive:
-Identify opportunities, approach and negotiate business deals with business partners
-In charge of marketing, promotions and all creation of awareness of our products and services
-Receive incoming inquiries negotiate with suppliers and advise clients before final decisions
-Travel abroad for exhibitions and research new business opportunities as well as clients’ feedback to improve our products and services.
-Find suitable brands on market, approach manufactures & negotiate for distribution privileges
-Check the stock availability and placing of new ordering for goods out of stock
-Check daily and monthly sales and create a report based on demand of our products
• Office management and operations, Accounts, Reception/Secretarial supervision.
• Document controller (filing system, labeling, documentation and record keeping).
• Public Relation Officer (PRO) for legal applications in Government departments (i.e. DED, Immigration, MOL & DM.
• Appropriate handling of clients; give updates and arranging official appointments.
• Executive assistant to the MD. Assist in marketing and client relation
• Post office clerk (responsible for all post office related matters)
• HR assistant (in recruitment, staff record keeping, communication etc.)
• Staffs’ Salary (WPS), travel arrangements, processing of leave requests and other staffs’ related matters
• Liaising with suppliers for effective and efficient supply of all office requirements.
• Responsible for all office accounts; invoices, quotations, petty cash, banking and related bills payments.
Ensure that daily stock is up to date to maximize sales and ensure the showroom is well organized
Attending to the clients, advice and give information to ensure a mutual relation with customers exists.
Assist in receptionist, documentation/record keeping and cash handling responsibilities.
Planning and designing of marketing strategies i.e. field/telemarketing and promotions of the company’s
products and services.
To assist in planning, organizing and facilitating any a rising events and responsible for supervision.
Handle phone calls, enquiries and requests for the company.
Receive, sort, distribute mail and respond to incoming email and faxes.
Attend to inquiries from any walk in clients and responsible for any other assigned duties.
2008 - 2010: Diploma in Tourism Management Mombasa Technical Training Institute. Courses covered: Tourism management Travel and Tour Administration Practice and Principles of Management Ticketing (Amadeus/Galileo) and German language Entrepreneurship, Receptionist and Customer service
Feb -Aug 2008: Certificate in computer application Ms Word, Excel, Access, Power Point and internet Mombasa Technical Training Institute.
2002 - 2006: Certificate of Secondary Education Mombasa Secondary School
