executive assistant
Nestlé Middle East
Total years of experience :10 years, 4 Months
NESTLÉ Middle East FZE Executive Assistant - Nestlé Nutrition MENA Period: September 2014 - present Duties and Responsibilities: - Accounting/Financials: Maintaining and managing budgets for creating Purchase requests and purchase orders for marketing projects and events. Thorough checking on Payment order forms before Financial controller approvals. - Administrative Support: Overseeing all administrative processes including ordering stationery, filing holiday requests and sick leave. Providing administrative support to my Executives and team in the MENA region. - Calendar Management: Managing complex calendars and scheduling meetings, conferences, workshops, Senior Leadership Team program. Coordinating Video and Audio Conference Calls and VIP visits. - Collaboration Tools: Experience using collaboration tools including OneDrive, SharePoint, Team Room, Streams, and Microsoft Teams. - Correspondence: Dealing with all incoming and outgoing mail. Including processing telephone calls and requests. Preparing memos, team announcements and minutes/ meeting action points. - Email Management & support to my Executives: Managing and maintaining my Executive's email correspondence, including answering emails on behalf of my Executive, prioritizing emails, filing emails and scheduling time for my Executive to respond to emails. Running errands on behalf of my Executive to ensure they can concentrate on the organization, business meetings, and working on their objectives. - Event Planning: Experience managing complex events including the company Christmas party, departmental team building events, off-site meetings, training, and conferences. Planning every aspect of the event including budgets, objectives, themes, seating and working with event suppliers, all ad-hoc arrangements. - Travel Arrangements: Arranging my Executives and Team travel plan including managing visas, flights, hotels, local ground transport. - Arrange the On-boarding process and Team induction.