Administrative Assistant/Coordinator/Tender/Document Controller
Qatar Neon Lights Co
Total years of experience :7 years, 10 Months
Coordinate project management activities, resources, equipment and information
•Break projects into doable actions and set timeframes
•Liaise with clients to identify and define requirements, scope and objectives
•Assign tasks to internal teams and assist with schedule management
•Make sure that clients’ needs are met as projects evolve
•Help prepare budgets
•Analyze risks and opportunities
•Oversee project procurement management
•Monitor project progress and handle any issues that arise
•Act as the point of contact and communicate project status to all participants
•Work with the Project Manager to eliminate blockers
•Use tools to monitor working hours, plans and expenditures
•Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
•Create and maintain comprehensive project documentation, plans and reports
•Ensure standards and requirements are met through conducting quality assurance tests.
•Manage the proposal process for multiple proposals to stay on schedule and present them to the management for review and approval prior to final publishing.
•Coordinates and communicates proposal document delivery and costing requirements to the key support functions to meet proposal due dates while raising, tracking and documenting issues.
•Ensures all relevant documentation for bid proposals is complete and accurate.
•Ensure all technical, commercial and contractual correspondence with Suppliers/Vendors are efficiently addressed and closed out.
•Prepares reports for the management such as summary schedules, proposal overviews, competitive overviews and cost/price summaries, evaluation reports, annual plans.
•Responsible for internal and external interfaces during tender execution
extra tasks as per Line Manager request in case of company need.
Responsible for giving accurate information to patients, visitors, doctors and other personnel; for the correct interpretation of the policies of the department and recording of complete and accurate data in the patient’s record.
•Responsible for receiving and channel calls.
•Responsible for verifying, approving and coordinating to HMO partners of the hospital for patient consultations, procedures and admission.
•Manila Doctors Hospital
Admitting, Information and
Arranges reservation and routes of a passenger.
•Plans route and computes ticket cost, using schedules, rate books, and computer.
•Answers inquiries made to travel agencies or transportation firms, such as airlines, bus companies, railroad companies, and steamship lines.
Order Taker
•Make knowledgeable, informed and articulate recommendations and suggestions regarding all menu items to the guests.
•Offer information on all menu items, beverage items and help guest with food and wine Pairings, advise guest with approximate time frame for preparation, delivery and answer any other general guest questions.
•Input Guest orders in Micros and issue guest check for each order. Ensure all special guest requests are very well explained to the kitchen via Micros
Food Attendant
•Responsible for preparing, delivering and service orders. Checking and coordinating of tables and trays set up.
•Monitors setup, maintenance, cleanliness and safety of dining areas.
•Coordinates food service between kitchen and service staff.
•Check tables and trays throughout service times for Member satisfaction, resolve Member/guest complaints.
Minibar Attendant
•Provide guests with a fully-stocked and well-maintained mini-bar on a consistent basis throughout their stay. Clean and defrost the mini-bars regularly and consistently.
•AsiaPro Multi- Purpose Cooperative
Responsible for recruitment & selection process of candidates to fill in officer and rank & file vacancies.
•Conducting in-depths interview of candidates.
•Preparing hiring documents.
•Preparing fulfillment report.
Responsible for the cleanliness and overall appearance of guest rooms, changing linen and making beds and listening and responding to guest request and complaints.
•Welcoming customers, taking guests to tables and providing them menus. Bussing, serving hot and cold beverages, clearing tables and stocks as needed.
Check station set-up i.e. tables in order, service station well stocked, direct bus-boy and assist.
•Preparing Orders, Cooking and Baking.
SEMINARS, TRAININGS AND WORKSHOP
•“Sexual Harassment Seminar” -
, Singapore
Responsible for efficient and accurate admission of patient; Interviews incoming patient or representative and enters information required for admission into computer: Interviews patient or representative to obtain and record name, address, age, religion, persons to notify in case of emergency, attending physician, and individual or insurance company responsible for payment of bill.
•Provide assistance to customers. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries and providing accurate information to general public.
•Operate telephone switchboards and systems to advance and complete connections including those for local, long distance, pay telephone, mobile, person-to-person, and emergency calls.
•Answer incoming calls, greeting caller, providing information, transferring calls and/or taking messages as necessary.
•Route emergency calls appropriately.
•Monitor alarm systems in order to ensure conditions are maintained and contact security staff members when necessary.
•Place telephone calls or arrange conference calls as instructed.
•Page individuals to inform them of telephone calls, using paging and inter office communication equipment.
•Relay and route written and verbal messages.
•Performs other duties and responsibilities that may be assigned from time to time.
•Perform clerical duties, such as typing, proofreading, scheduling appointments, and sorting mail.
, Singapore - March 2, 2011
RM-102C-0 Follow Food and Beverage Safety and Hygiene Policies and Procedures