HR and Administration Manager
Ibn hayan labs
مجموع سنوات الخبرة :14 years, 7 أشهر
Maintain the organization’s chart and database on a regular basis.
Manage monthly payroll, incentives, and remunerations programs etc.
Setting up the training plan in the accordance with company's goals and targets.
Reviewing various HR monthly/annually reports.
Responsible on forecasting plan for HR budget quarterly /yearly with execution plan.
Drive the performance management system through monitoring, maintaining, and developing employees' “KPIs” Key performance indicators and competencies.
Ensures legal compliance by monitoring and implementing applicable human resource governmental requirements; conducting investigations; maintaining records; representing the organization at hearings.
Leads the development of the HR department goals, objectives, and systems.
Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends along with recommending and approving benefit programs to top management.
Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
Lead the identification and development of improved workforce, recruitment and retention approaches.
Direct the preparation and distribution of all written and verbal information to inform employees of benefits, compensation, and personnel policies.
Carry out Policies and procedures relating to all phases of Human Resources activities for our organization.
• Handle the recruitment process from building up pool of candidates, screening cvs, conducting interviews and tests, and handling the hiring and orientation procedures.
• Assist in the job analysis process and developing job descriptions.
• Preparing offer letters and ensuring that all new employees complete the joining formalities as laid down in the HR Policies.
• Developing performance appraisal tools and Implement an efficient performance appraisal system during the preparation period.
• Arranging the employees files and re-new of the contracts, follows up employee’s attendance and keep it always updated.
• Preparation monthly payroll for employees and Update reports for Finance Dept. regarding (Social Insurance, Taxes, Checks of Health Insurance and payment).
• Renewing the salary system according to the new labor law, social insurance, and new taxes.
• Providing incentives and benefits/compensation (commissions, awards, overtime, allowances, bonus, health, medical, disability and death).
• Prepare monthly salary reconciliation to ensure correctness of Payroll.
• Implement and conducting all banks transfers’ requests, get the company data bank always updated.
• Maintain different plans for Personal Loans according to bank regulations and the organization policies.
• Handle employee exit process (internal release, form 6, bank account).
• Ensure proper implementation of the company's payroll according to the policy and procedures (ISO procedures).
• Screening CV's fromes all candidates.
• Preparing a short list of selected candidates & contacting them for Personale interview.
• Conducting interviews for the shortlisted candidates & prepare the offers for the accepted ones.
• Getting the approval of the new hires according to Ourbudget.
• Preparing an orientation program for new employees.
• Responsible for internal communication, making announcements of new haired, promotions, offers.
• Participate in Organisation Chart and employee handbook.
• Conduct proper testing according to requirements. (Computer, English, IQ and Personality).
• Responsable for all administrative tasks related to employees such as attendance, leaves & permissions.
• Conduct new employee orientation and exit interviews.
• Tracking the newly hired contract renewal dates.
• Making a whole database for all the employees including years of experience, job related experience, training courses, insurance date, first hiring company and all the personal profile.
• Issuing HR, Experience discharge and Warning letters.
• Issuing Monthly reports regarding the termination, new hires, attendance
• Handling the quarterly headcount reports
• Preparing form (2), (6) and (1) for the social insurance
• Managing the annual leave balances for all the holding companies and prepare a quarterly report.
• Process employee data (new hires, changes, additional earnings) from the HR system of record to the Pyrrol system. (Alffa)
• Receiving CVs and applications submitted by the company from all known channels
(Walk-in, emails, faxes, mail, and employment advertising)
• Joining all the employment and job fairs around all Egypt’s cities.
• Execute Recruitment tasks as per approved work plan and Recruitment manager/Recruitment supervisor direction and distribution.
• Perform operation search process through approved company sources Recruitment specialist may propose further sources as needed for Recruitment manager approval.
• Collate the received applications or CVs and upload them into company system
• Review the received application or CVs and fulfill and complete any missing data
• Responsible to select and short list the received application based on the general and basic operation recruitments.
• Responsible to approach shortlisted candidates via direct contact and preliminary interview to notify job vacancy detail and for screening / ranking process. Ranking strategy shall be coordinated with Recruitment manager based on client needs and interest and company standard.
• Responsible to prepare hard file for each operation and incorporate remarks and notes on candidate application upon performed contact.
• Approach selected /screened candidates to inform client interview date and required documents.
• Perform the settled date base enlarging strategy.
• Receiving CVs and applications submitted by the company from all known channels
(Walk-in, emails, faxes, mail, and employment advertising)
• Joining all the employment and job fairs around all Egypt’s cities.
• Execute Recruitment tasks as per approved work plan and Recruitment manager/Recruitment supervisor direction and distribution.
• Perform operation search process through approved company sources Recruitment specialist may propose further sources as needed for Recruitment manager approval.
• Collate the received applications or CVs and upload them into company system
• Review the received application or CVs and fulfill and complete any missing data
• Responsible to select and short list the received application based on the general and basic operation recruitments.
• Responsible to approach shortlisted candidates via direct contact and preliminary interview to notify job vacancy detail and for screening / ranking process. Ranking strategy shall be coordinated with Recruitment manager based on client needs and interest and company standard.
• Responsible to prepare hard file for each operation and incorporate remarks and notes on candidate application upon performed contact.
• Approach selected /screened candidates to inform client interview date and required documents.
• Perform required role during client interview as per settled interview plan.
• Perform the settled date base enlarging strategy.
• Develop / perform salary investigation reference par craft per markets.
• Develop / perform company job description reference for different position.
• Develop / perform company work low reference for different markets.
• Perform and update from short list and interview list.
• Receiving CVs and applications submitted by the company from all known channels
(Walk-in, emails, faxes, mail, and employment advertising)
• Joining all the employment and job fairs around all Egypt’s cities.
• Screening CVs and short-listing suitable candidates to meet the criteria of the required job vacancy.
• Appointing short-listed candidates for interviews.
• Conducting telephone interviews.
• Preparing the assessment sheets of the interviewed candidates.
• Interviewing and evaluating the selected candidates.
• Arrange for the final interviews that will be conducted by the PRT manager.
• Taking the approval of the candidates on the job offers.
• Follow up with the candidates during and after hiring procedures.
• Filling, phone calls, sending and receiving official emails.
• Clarify to the candidate how the recruitment process goes.
• Executive searching and head hunting for high positions (high level management) which required from high or foreign organizations in Egypt.
• Developing a good understanding of what client companies do and their work culture.
• Using sales, business development techniques in order to attract business from client companies.
Grade: very good *1st project of graduate: Advertising about the membership program of Hyper One, with excellent grade. *2nd project: Short film for 15 minutes about the violence against females, with excellent grade.