Health Information System Manager
IRC
Total years of experience :18 years, 3 Months
• Collect, store and manage relevant reference and situational datasets including GIS data.
• Produce maps, graphics and other supporting documentation for reporting and analysis.
• Display of data on maps or production of Google Earth/ESRI geodatabase in Arabic
• Maps of who is doing What, Where and when (4W) and sector Gaps per location
• Ensure systems established meet relevant national and international standards for improving M&E practices and use of data within the mission.
• Undertake continuous assessment of M&E requirements, and based on these, work closely
• with program staff and country office coordinators to facilitate decision-making for real time
• program improvement;
• Lead on the establishment and management of ICT solutions for M&E support to the mission, including project monitoring databases, electronic data collection platforms (ODK /CommCare, etc.), and related data analysis tools (Excel Dashboards, STATA, SPSS, Tableau, etc.)
• Promote and strengthen the understanding of the importance of M&E within the country team
• And the use and /or analysis of M&E systems during program design and implementation.
• Provide technical assistance in monitoring program progress including the design of appropriate data collection tools that can track progress and inform learning, data
• management and analysis, including the coordination of Project Monitoring Tools
• In collaboration with the Program team and MEAL Technical Coordinator establish and develop a useful central and systematic information management system that will be used to plan, monitor, evaluate and disseminate the results, outcomes and impact of ACF’s work in mission.
• To review and develop tailor made data collection tools at the field level.
• Develop a mechanism to extract manage databases of concluded projects (previous projects)
• Overall Responsible for gathering, collation of project data and analysis of data
• To integrate existing data collection systems (APR) in a comprehensive computerized database
• In collaboration with the Technical Coordinators develop and establish a clear information (raw data) flow chart
• Attend relevant IMS trainings and cascade information and knowledge to the field teams
• In collaboration with the IT Officer create and maintain the structures necessary for data storage
• Participate in the Information Management Systems (IMS) Working Group meetings
• Participate in technical studies as needed/requested
• Extend technical support to the field teams or at any level required for MIS related activities.
• Develop project dash-boards for presenting the results.
• Convert all existing M&E tools to the XML files to upload into ODK/KOBO collect
• Develop/convert forms to ODK/KOBO for new assessments and surveys.
• Creating ODK/KOBO training module for programs staffs.
• Support in conducting surveys on ODK/KOBO.
• Develop survey database/as and when required.
• Extend technical support to the field teams or at any level required for ODK/KOBO related activities.
• Together with IT unit create a space for ODK/KOBO in the available server and manage.
• Train/ build capacity of MEAL and program teams on Information Management, ODK/KOBO solutions and GIS requirements.
• Train and conduct follow-up orientation sessions for MEAL and Program teams to better manage data at field level and regularly share the same with MIS Officer.
• Train and conduct follow-up orientation sessions for MEAL and Program teams on ODK/KOBO requirements to be able to have pool of ODK/KOBO experts at field level.
• Train the project Data Analysts and/or other field staff to capture the coordinates of “assets” using GPS (global positioning system) tools e.g. WASH locations, FSL, Nutrition or any other program intervention
Acquisition of up to date geographical administrative boundaries through liaison with the country’s National Mapping Agency, OCHA and other cluster information managers.
• Desk-based data capture (digitizing) to convert paper maps to GIS datasets.
• Develop a comprehensive geo database
• In collaboration with the IT manager to creating and maintain the structures necessary for geo data storage
• Development and production of maps on FSL, WASH and any other sectors:
• Who, What, Where (3W) activity maps to show the location of our interventions across the program areas.
• Creation of any other mapping products to support the team’s activities - such as maps for inclusion in reports and proposals and mapping of assessment activities, locations, permanent flush latrines in schools and health centers. etc.
• In collaboration with the IT Officer and logistics team identify the right hardware and software.
• • Extend technical support to the field teams or at any level required for GIS related activities.
• Develop and maintain strategic training work plan
• Identify training needs across humanitarian organizations and clusters
• Define training goals, objectives, TORs, agenda
• Design training sessions and support the development of training curriculums
• Develop training presentations, practical exercises, and other supporting material
• Arrange training logistics
• Conduct training evaluations and report on feedback areas of improvement
• Research, identify, or support the development of new information management tools to address information management needs
• Support the design and development of information management solutions and end products
• Facilitate staff's ability to use existing and emerging technology to achieve organization's mission and objectives
• Perform other duties as required
• Regularly conduct an inventory of data available from different sources across Jordan, focusing on humanitarian issues, including the number and locations of refuges, IDPs, host communities, total number of affected population, access to basic services, specific sectoral needs, and other issues that would guide UNICEF’s humanitarian response.
- Inventory of relevant common Sector data sets, including population data disaggregated by age and sex;
- Inventory of relevant Section/Sector documents on the humanitarian situation, i.e. mission reports, assessments, evaluations, etc.
- Weekly verification of data compiled by partners in Activity Info in order to ensure its consistency
- Identify secondary data and information resources prior to deployment for rapid onset emergency response as appropriate
- Under the guidance of the UNICEF Information Management Specialist, assess and adapt appropriate existing IM tools including those available in-country (including from other groups) and global level.
- Collect, store and manage relevant reference and situational datasets including GIS data.
• Ensure that timely information on progress and results is available by compiling, organizing, analyzing and preparing data for Reports, programmer/project planning, management, monitoring and evaluation purposes as needed. Prepare tables, graphs and other statistical data accordingly.
- Report to the Section/Sector Coordinator and respond to the Members needs for information; work under the guidance and direction of the UNICEF Information Management Specialist.
- Provide IM services to Sectors/Sections for key decision making.
- Participate in Sector coordination meetings and IM working group meetings
- Translate in Arabic Information Management products (Maps, Dashboard, and factsheet)
- Support the monthly 4W analysis exercise for the Sector.
- Develop simple and effective methods to share information in an appropriate way (i.e. not all stakeholders have access to the same type of information systems) using internet, e-mail groups, hard copies, verbal feedback at coordination meetings and dissemination to affected communities as part of accountability to affected populations; consider translation into local languages as appropriate.
• Provide support to improved information and knowledge management systems in the Office by ensuring adequate frequency update, access and standardization of information.
- Maintain contact lists and calendar of events and make available for sector/section leads and partners
- Maintain the tools in place to provide appropriate information management support for Coordination, Needs Assessment Systems and Monitoring Systems.
- Support in the analysis of processed data and information, and perform data quality and consistency control.
• Produce maps, graphics and other supporting documentation for reporting and analysis.
- Display of data on maps or production of Google Earth/ESRI geodatabase in Arabic
- Maps of who is doing What, Where and when (4W) and sector Gaps per location
- Assist in proper coordination with officials of relevant institutions involved in planning and implementation of assistance to individual refugees.
- Train staff in the camps and provide on site supervision in the health information system through regular camp monitoring visits.
- Collate weekly reports online and ensure adequate and timely feedback is provided to all partners.
- Address problems with HIS data collection and submission in a timely manner.
- Attend and follow up activities of the health committee where decisions on tertiary care treatment are taken.
- Surveillance of Disease in Refugee camps and urban settings.
- leading Joint commission with CDC for Data collection and Health information managment.
- Prepare and provide collated health data for submission in donor reports and health unit fact sheets as well as other documents.
- Draft correspondence, reports and statistics as required.
- Assist in telephone counselling and face to face counselling of individual refugees if required.
Assist asylum seekers to complete the summary of the claim and any other required details on the
registration form.
• Proof-read the data sheet generated from the database for each case registered;
• Identify any errors found on the data sheet and refer such cases back to the interviewers for
corrections.
• Assist the asylum seekers to sign their names on the corrected data sheets and print the asylum
seeker certificate for each case.
• Assist in creating physical files.
• Conduct interviews and data entry when needed.
• Assist the data manager in reviewing statistical reports.
• Perform any other tasks as directed by the supervisor.
- Prepare project plan and Input -
- Scheduling action plans in time frame.
- Liaise with Implementing partners.
• Team leader of Management and communication of health information team
• Supervise, control, analyze and monitoring all data and information generated in hospital.
• Supervise all information’s and daily and annual reports issued from hospital to MOH.
• Maintain all information and secure them in health information department.
• Prepare and enhance all communications channels between interrelated departments
• Make well reference department for statistics and reports to be strong guide in decision making process.
• Prepare and holding all policies, procedures and protocols for health information department, HR, and administrational Committees in (AEH) especially that related to secure, maintain and confidentiality of health information.
• Head of MCI (Management of Information & communication) chapter of JCI process for hospital accreditation.
• Follow u to date all processes and managerial process to assure quality of work flow.
• Enhancing registration program for pilgrims in Makka who are need medical care in (AEH).
• Preparing statistical and flow of work reports to General health manager and affairs of Makka
• A lecturer in health services administration and quality management in health care diploma.
• Making training courses to gradated students to be oriented and familiar while jobs seeking
• Preparing all academically and training subjects, materials and their syllabus.
• Preparing and making lecturers and training courses to diploma students.
• Supervising on trainees students in health care facilities
• Preparing exams for credentialing process for gradated students
• Collecting and preparing all health information that related to patients health care plans
• Maintain confidentiality and security of patient's health information records.
• Coding and indexing patient's health information using ICD coding 9th and 10th editions.
• Preparing medical reports for billing and reimbursements process.
• Making statistical reports and analyse it for dicision making
• Responsible of collecting al data and information from new admission patients
• Create new medical record for new patients and retrieve old records for re admitted patients
• Managing and issuing patients bills and insurance claims.
• Managing inventory for medical supplies financially
• Preparing Tasks schedule to my staff.
• Communicate with third party payers and insurance companies to get financially covering letter from 3rd party payer and insurance companies.
• Prepare payroll for sub staff who reporting to me directly
• Holding bachelor degree in health service administration (Hospital management) • Graduated in July 2004 From JUST (Jordan University Of Science & Technology)