Group HR Manager, GPHR
Classical Palace
Total years of experience :18 years, 9 Months
Managing HR department in Group of companies; Classical Palace (Fit-out Company specialized in interior design, architectural and landscape), Zubarah Hotels and Resorts & Florence Gallery. Managing a team of 7 direct members and 5 indirect members looking after all HR functions. Key accountabilities are:
• Lead and manage the HR function
• Manage the organization structure design
• Design the Compensation & Benefits structure
• Review Performance Management
• Develop, review and edit HR processes, policies, manuals, procedures, forms, communication and systems
• Implement and Manage HR systems (ERP)
• Manage the HR Audit Findings
• Develop a succession planning process
• Maintain in-depth knowledge of legal requirements related to HR, reducing legal risks and ensuring regulatory compliance.
• Maintain knowledge of industry trends and make recommendations to Management Team for improvement of organization’s policies, procedures and practices
• Consult with line management providing HR guidance when appropriate
• Manage staff training/development program
• Identify and work with external HR consultants on special projects as needed.
• Timekeeping and Payroll Administration.
• Coordinate with the PRO to insure all employees have the legal permit to work with the company all the time.
• Manage full-cycle recruitment and Induction of new employees
• Manpower Planning and Distribution
• Participate in developing HR policies and procedures .
• Manage the communication and implementation of HR policies and procedures to all employees.
• Participate in developing Business Unit Compensation and Benefits Framework
• Conduct survey to identify changes to cost of accommodation, transportation and airfares and analyze associated cost and implement these changes to affect Compensation and Benefits Framework.
• Manage development of all HR forms and applications
• Develop Employee hand book and induction pack and manage implementation.
• Manage company manpower planning and employment activities
• Conduct job analysis to update new job descriptions and contribute into grading System.
• Manage company work force requirement and demobilization plan
• Manage recruitment activities of external selection
• Liaise with Department heads and operational staff as required for internal recruitment.
• Conduct need of development assessment to identify priorities regarding human resource development activities and associated cost.
• Implement and evaluate employee training programs.
• Manage company performance appraisal process
• Manage implementation of company disciplinary policy and procedures
• Investigate and resolve employee complaint and grievance.
• Administrate company medical care and life insurance plan
• Manage personnel administration and employee requests
• Manage administration of employee leave, resignation, and termination
•Manage HR database and administrate employee personal file to be always up to date.
• Lead and supervise HR team to implement any new HR information system
• Administrate payroll-related information
• Coordinate time keeping activities in sites
• Administrate company attendance and absenteeism
• Manage mobilization and repatriation process to control company cost.
• Maintain HR metrics and reports
• Administrate the yearly salary increment and bonus payment .
• Conduct Exit Interviews
• Consolidate projects manpower requirement and arrange internal transfer.
• Initiate external recruitment and administrate recruitment activities of new candidates.
• Manage on boarding and induction process of new employees.
• Administrate employee leave, resignation and termination process and ensure that employee receive his/her payment before departure.
• Oversee the implementation of company disciplinary procedures.
• Providing assistance to payroll officer to run staff and labour payroll.
• Review employees’ attendance and absenteeism for the necessary action.
• Oversee employees’ personnel requests and activities like promotion, trade change, salary increment, etc.
• Provide management with HR reports.
• Provide assistance with annual performance appraisal, bonus and salary increment.
• Manage employees’ medical insurance and workmen compensation policy with insurance companies.
• Follow up the implementation of HR policies and procedures.
• Review current HR policy and procedures and recommend required improvements or changes to align with Qatar Labour Law.
• Maintain and control cost of accommodation and transportation provided by company to employees.
• Lead the implementation of Human Resources Information system and work closely with IT and Programmers.
• Train HR team how to use the new HR Information System and sort out their initial technical problems.
• Supervise HR database and keep all records updated.
• Maintain company vehicles to clear violations and allocate associated cost.
• Coordinate and implement time keeping activities at different sites.
• Manage the PR section and coordinate PRO activities to ensure employee transactions have been completed on time to avoid any additional financial cost to the company and make employee stay in the country legally.
• Liaison with Government Departments (Immigration, Labour Department, Medical Commission, municipality, air port, Police, etc) to get the company compliance with local laws and regulations and updated with any changes to laws.
• Oversee employee requests and activities like promotion, trade change, salary increment, etc to get necessary approval and provide employee with feedback.
• Administrate employee leave, resignation and termination process and ensure leave and final payment paid before employee departure.
• Implement and administrate induction process for new hires.
• Manage company block visas and provide management with a report of visa availability to be considered in recruitment process.
• Pre-arrangement of food, accommodation and transportation to new hires and arrange for salary advances.
• Preparing all official letters requested by employee like salary certificates, liquor license, no objection letter for driving license and dependant visas, etc
• Maintain HR database and employee personal files to keep records up to date.
• Maintain and control the cost of PR section to complete employee different transactions like entry visa, medical examination, residence, permit, and exit permit, etc.
• Tracking expiry date of visit visas and residence permits to avoid any additional cost to company.