Senior Administrator, Administrative Coordinator & Personal Assistant
American Company
Total years of experience :17 years, 7 Months
My experience in Saudi Arabia is around 13 years. I will mention the last five years.
Current Employer (American Company) Dec. 2008
In the post of Senior Administrator, with the following (but not only) tasks:
1. Responsible for all administrative issues of the company
2. Report to the General Manager
3. Initiate hotels agreements and make required reservations
4. Responsible for correspondences
5. Inventory of phones, SIM Cards, lab tops, mobily connect … etc
6. Responsible for company housing, utility bills settlement, phones … etc.
7. Managing office tools including scanners, copy machine … etc.
8. Translation of all official letters (Arabic to English and vice versa)
9. Preparation of exit and re- entry visas and Iqama renewal and all administrative issues.
10. Issuing and follow up of visit visas and sponsorship letters
11. Keep tracking of Petty cash and Bank Accounts
12. Responsible for all company work out side the office, Chamber of Commerce, Attorney Office, Auditor… etc.
13. Follow up of employees vacations.
14. Locating of the project sites in Riyadh map and in real, Riyadh city.
15. Follow up of GOSI (General Organization of Social Insurance) and making payments
16. Renewal of SAGIA Certificate.
17. Responsible for company vehicles maintenance and payments
18. Responsible for the office stationery purchases
19. Coordinate the administration between the Middle East Office and the Head Office (USA).
20. Resolving issues that may arise between employees and the medical insurance company.
21. Advise and suggest solutions for the GM.
22. Responsible for the office stationery purchases
23. Support for all the staff.
o Writing e-mails to different branches and shareholders of the company.
o Report to the General Manager
o Making offer letters and contracts to newly employed staff.
o Making purchase orders and doing translation required.
o Archiving company drawings, letters and official documents.
o Issuing and follow up of visit visas.
o Preparation of the documents needed for exit and re- entry visas and Iqama renewal.
o Coordination for shareholders and manager’s meetings including preparation of agenda and decisions.
o Preparation of circulars in both languages English and Arabic.
o Responsible for correspondences.
o Responsible for the office stationery purchase.
o Managing office tools including fax, copiers, scanners and network.