Administration Manager Fleet
almarai
Total years of experience :19 years, 6 Months
AREAS OF RESPONSIBILITY
1.Ensure all vehicles are compliant with KSA & GCC statutory regulations
2.Ensure all vehicle exports are managed on time and in compliance with legal requirements
3.Ensure all vehicle details are entered into SAP and the data is accurate and updated
4.Effective management & maintenance of head office corporate vehicles, both allocated and pool cars & ensure these vehicles comply with statutory regulations
5.Ensure availability of all delivery vehicles livery database in SAP and this is updated for every new & replacement livery
6.Ensure all replaced company vehicles are sold on time at the right price
7.Ensure there is professional & healthy relationship with all suppliers & internal customers of other operating divisions
8.Assist Divisional Fleet Manager & deputize during his absence
JOB DIMENSION
•Responsible for tracking replacement vehicles, disposals and payment of approx 350 sales vans, 200 cars per year with total revenue of approx SAR 10M
•Responsible for coordinating the building, transportation, and delivering of assets to the regions of new and replacement vehicles of approx 600 per year
•Manage the insurance vehicle compliance of approx. 4000 vehicles (KSA)
•Manage the renewal of estimaras of approx. 5500 vehicles (KSA and Gulf)
ACTIVITIES
01.From raising the PR, create a tracking log through to opening of GRN in SAP.
02.Ensure all assets are accounted for and constructed efficiently to reduce lead times and unnecessary expenses.
03.Monitor registration and insurance of vehicle in KSA and correct documentation is provided to export vehicles to the Gulf countries.
04.Maintain insurance register for all vehicles he is responsible for
05.Assist to ensure asset disposal is carried out in line with the company policy.
06.Build exceptional relationships with both internal and external suppliers, government bodies, and regulatory authorities.
07.Ensure that vehicles cross all the boarders in a timely manner through GCC countries.
08.Allocate vehicles to the employees as per the company car policy and apply the necessary action as appropriate in coordination with concerned HR.
09.Manage the maintenance, accidents, allocations of all vehicles
10.Preparation of fleet reports on regular & timely basis
11.Maintain records in SAP and Excel relevant to Fleet
12.Coordinate for the progress of purchase requisitions and purchase orders
13.Maintain accurate records for insurance purposes and issuance of insurance cards to fleet users
14.Manage the vehicle registration process and ensure correct documentation is provided to export vehicles to the Gulf
15.Manage the blue cards for all vehicles as required
16.Coordinate with concerned for the new employee vehicle requirements
17.Coordinate with concerned for all accidents
18.Manage the transfer of vehicles from one region to another and ensure that the changes are reflected in SAP
19.Coordinate export paperwork for all Gulf countries
20.Raise GRN when vehicles arrive at Body builders factory
21.Create fleet numbers for all new equipment in SAP system
22.Coordinate with cooling units suppliers for export documents
23.Coordinate with concerned for the vehicle livery
24.Coordinate for delivery of vehicles to regions and Gulf
25.Assist DFM in selling all vehicles that are due for disposal
