Fleet Manager & Visa facilitator
International Medical Corps
Total years of experience :16 years, 9 Months
Job title: Fleet Manager
Responsibilities:
• Provide effective transportation support to IMC Iraq Programs.
• Manage and coordinate transports related tasks including driver schedules, leaves and weekend duty rosters.
• Effectively manage, supervise and develop transport staff under the guidance of Operations Manager.
• Monitor all IMC Iraq drivers’ performance.
• Standard and high quality of vehicles, and maintenance.
• Recommend purchase and rental of vehicles
Specific duties:
• Prepare and manage transportation schedules of IMC Iraq staff;
• Ensure the standard maintenance of office vehicles is performed;
• Prepare maintenance agreements and effective monitoring of vehicle services;
• Prepare monthly fuel and maintenance consummation sheet;
• Supervise drivers to make sure their vehicles log book is properly completed and accurate procedures are followed;
• Prepare procurement plan of vehicle spare parts and follow up the process;
• Review log books and fuel consumption sheets of office cars
• Review and clarify invoices and procurement documents related to the transport and maintenance.
• Process HQ, new hires, volunteers, consultants entry/exit Iraqi Visa
• Arrange local as well as international flights for IMC staff
• Maintain and update flight tracking sheet and share it with expats on a monthly basis.
• Any other tasks as directed by the Operations Manager or Finance Director or Country Director.
Shipping, disposing and donation property
1- Supervising loading and unloading tracks, coming and going out the compound with property shipped to other regions or donated to the Iraqi governorates
2- Conducting with the PBO office to manage the property that have been purchased nearly and stored
Store Actions
Results and supporting comments:
1- Run a physical inventory for the new equipment coming in the store and send to PBO office.
2- Preparing the distribution list regarding the donation GIS equipment
3- Monitoring the movements of the equipment in and out the store
Store supervising:
1- Supervising the daily store actions and conducting with PBO office by all these issues
2- Supervising the storing of the identical equipment to ensure the location of each item inside the store
Khalid Hani - Operations Officer
Responsible mainly for following up with Generators maintenance and the Fleet failures and breaks
1 - Responsible for following up on the Generators
• Responsible for Keeping a maintenance log with the mechanic and an electronic one with him, this log will contain the dates of changing the (oil, oil filters, fuel filters and air filters) it should specify when exactly all those items were changed and at exactly at what hours (Generator's working hours wise)
• Responsible for making the diesel, spare parts, oil and filters vouchers
• Responsible to maintain the stock levels of the diesel, filters and oil for the generators, this can be achieved through coordination with the mechanic responsible for the generators
• Responsible for maintenance check for the generator every single week
2 - Responsible for the personal groceries
• Responsible to coordinate with the groceries purchaser by translating those purchase requests and assigning what to go where and to whom, a translated list should be supplied to the purchaser to accomplish all this
• Responsible to supervise the distributing of the materials purchased making sure everything was purchased and distributed according to the list supplied earlier to the purchaser
3 - Responsible for following up on the NDI Fleet maintenance and breaks
• Responsible for the process of entering the date into the Fleet Software program
• Responsible for supplying a monthly report about each vehicle, the report should state the breaks that occurred during the month and the costs of repairing those breaks
• Responsible to supervise the inventory of the spare parts available at the mechanic shade (store) keeping a log of all the spare parts available at the store
4 - Responsible for Purchasing the Stationary
My job was to support the company for their work to delivering security services under the most demanding of conditions to a client base representative of the world’s leading corporations, and governments.
As a Facility Manager within Erinys’s Service Support Group and through my work I supervised and monitored all departments' work which I'm in charge of the following:
1. Responsible for assessing, coordinating, organizing, scheduling and implementing specified
2. Building repairs, renovations and additions by outside contractors.
3. Consults with departments and individuals regarding furniture needs.
4. Assessing, pricing and purchasing of goods and services related to building operations.
5. Initiates specific tender documents, budgetary transfers, petty cash and correspondence.
6. Keep checking the food and water need for the company.
7. Responsible for all accommodations.
Vehicle and driver management
1. Ensure driver's regulations are followed.
2. Submit monthly report of vehicle use.
3. Manage car maintenance and repairs as necessary.
Others (general program, support services)
1. Compile and send monthly regular logistics reports.
2. Manage building rehabilitation work and estimated the price for that work.
3. Maintain support equipment (generators, photocopiers etc) and control the fuel for generators.
KNOWLEDGE, SKILLS:
• Ability to foster a cooperative work environment.
• Ability to coordinate and/or supervise facility repair contractors.
• Knowledge of budgeting cost estimating, and fiscal management principles and procedures.
• Ability to read and interpret English language.
• Ability to resolve customer complaints and concerns.
• Skill in organizing resources and establishing priorities.
• Ability to employ and interpret customer feedback instruments.
• Ability to establish and maintain cooperative and effective work relationships with others.