خالد خان

Managing Hard Services:
Oversee physical infrastructure (HVAC, electrical, plumbing, fire safety) and ensure ongoing maintenance, repairs, and system upgrades to minimize downtime and ensure safety compliance.

Managing Soft Services:
Supervise non-technical services such as cleaning, security, catering, landscaping, and waste management.
Ensure service providers meet established service levels, safety standards, and company policies.

SAP System Support:
Create and process Purchase Requisitions and Goods Receipts in SAP to facilitate procurement and inventory management.
Ensure accurate records of facility-related transactions to maintain transparency.

Budget and Cost Management:
Assist in the development and management of the facility budget, ensuring cost-effective operations.
Monitor expenditures for both hard and soft services, identifying cost-saving opportunities.

Vendor Management:
Coordinate with vendors for maintenance and other services, ensuring high performance and compliance with service agreements.
Negotiate contracts for optimal terms and service delivery.

Health & Safety Compliance:
Ensure facility operations meet health, safety, and regulatory requirements.
Conduct inspections and audits to address any potential hazards.

Space and Facility Planning:
Coordinate office space planning and ensure efficient utilization of workspaces.
Oversee office moves, reconfigurations, and renovations based on organizational needs.

Emergency Response & Contingency Planning:
Develop emergency response plans for various scenarios and ensure staff are trained in these protocols.

Continuous Improvement:
Identify opportunities for operational efficiencies and implement best practices to improve service delivery and facility operations.

Communication & Reporting:
Serve as the main point of contact for facility-related issues and provide regular updates to senior management.
Prepare reports detailing facility performance, service metrics, and areas of improvement.
Managing Hard Services: Oversee physical infrastructure (HVAC, electrical, plumbing, fire safety) and ensure ongoing maintenance, repairs, and system upgrades to minimize downtime and ensure safety compliance. Managing Soft Services: Supervise non-technical services such as cleaning, security, catering, landscaping, and waste management. Ensure service providers meet established service levels, safety standards, and company policies. SAP System Support: Create and process Purchase Requisitions and Goods Receipts in SAP to facilitate procurement and inventory management. Ensure accurate records of facility-related transactions to maintain transparency. Budget and Cost Management: Assist in the development and management of the facility budget, ensuring cost-effective operations. Monitor expenditures for both hard and soft services, identifying cost-saving opportunities. Vendor Management: Coordinate with vendors for maintenance and other services, ensuring high performance and compliance with service agreements. Negotiate contracts for optimal terms and service delivery. Health & Safety Compliance: Ensure facility operations meet health, safety, and regulatory requirements. Conduct inspections and audits to address any potential hazards. Space and Facility Planning: Coordinate office space planning and ensure efficient utilization of workspaces. Oversee office moves, reconfigurations, and renovations based on organizational needs. Emergency Response & Contingency Planning: Develop emergency response plans for various scenarios and ensure staff are trained in these protocols. Continuous Improvement: Identify opportunities for operational efficiencies and implement best

Working for Musanadah client (Industrialization & Energy Services Company TAQA).
Reporting to TAQA Facility Manager, submitting monthly facility management report.
Managing hard services & soft services, & Events Management as required.
Managing, monitoring, training hard & soft services teams & 3rd party contractors.
Maintaining all systems, firefighting, fire alarm, fire suppression Fm200/CO2 systems, access control, CCTV, UPS, HVAC, BMS.
Office spaces, parking, stores & MEP inventories management.
Conducting PPM, corrective maintenance as appropriate.
Monitoring fit out works, review MEP drawings.
Creating PR’s, supporting procurement for getting quotations & finalizing PO’s.
Follow up with finance, supplier get paid on time & avoid delay in services.

Managing hard and soft services, directly manage, supervise train contractors & suppliers as needed.
Co-ordinate all facilities activities work direction, scheduling, and support system, represent the facilities department in inter departmental meetings to support and facilitate.
Set up maintain and organize department Central files information filling and messages, provide administrator support to the central facilities team, and providing the overall System administration.
Respond to emergency situations in an efficient and timely manner, in the event of a facilities emergency provide assistant to achieve timely resolution, assist in coordination programs to educate teams on building in general office emergency procedures.
Coordinates service request with facility management and or external vendors.
Prepare and maintain bid information and other contract documents.
Ensure all equipment is operational co-ordinate repair as required, ensure all the security procedures are followed, managing parking procedures and processes.
Negotiate with supplier ensuring offering are in line with business requirements and budgets, maintain adequate Inventory of supplies, seek to identify cost effective purchasing alternatives.
Cooperating with security team for all kind of assistance related to vendor contractors and supplies access cards through the assistance of office service assistant.
Prioritize conflicting responsibilities and schedules, report and escalate problems is required.

EFS Facilities Services Group (EFS) logo
Facilities CoordinatorFacilities Coordinator
EFS Facilities Services Group (EFS) · Full-timeEFS Facilities Services Group (EFS) · Full-time
Oct 2016 - Sep 2018 · 2 yrsOct 2016 - Sep 2018 · 2 yrs
Al Khobar, Saudi ArabiaAl Khobar, Saudi Arabia
To provide a professional and effective strategic FM services to EFS Clients.
My role involves in both strategic planning & day-to-day operations, ensure the efficient operation of all engineering services & all MEP service provider contract management ensuring that all assets are maintained well & various operational costs.
Oversee service provider’s staff performance, outputs & deliverable as per contract SLA’s & KPI’s.
Develop Review & Update the operations policies & procedures.
Ensure that regular HSE inspection is carried out to comply with regulations & public safety.
Ensure tenant fit out works are checked for appropriate approvals & the fit outs works are conducted as per regulations & policies.
Monitor, coach, manage & lead the MEP teams on a daily, weekly & monthly basis.
Liaising with tenants on violations, vandalism, & other maintenance operations are in line with local regulations.
Using performance management techniques to monitor & demonstrate achievement of agreed service levels & to lead on improvement.
Ensure all critical systems are tested routinely to ensure they are maintained & functional.