Asst. Manager Inventory
the imperial electric company (pvt) limited
Total years of experience :26 years, 6 Months
Organize all activities & assign jobs accordingly for staff.
2. Setup layout & space management; work organization chart; procedures such as SOP, 5S.
3. Manage stock control: the self-assured receipt, storage, retrieval and timely delivery of goods;
shipment loading & transferring; document recording and data entry into system.
4. Planning, Organizing and Controlling of Warehouse’ over-all operations.
5. Constantly plan out all warehouse resources and activities in relation to company objectives and
set targets.
6. Make plans to develop staffs of warehouse by internal/on-job training.
7. Follow up & control daily absence and over time.
8. Ensure that workplace’s health and safety requirements are met and take responsibility for the
security of the building and stock.
9. Maintain housekeeping of warehouse and surrounding area.
10- Maintain & keeps up-to-date required records to fulfill ISO-9001:2008 standards, 1SO 14OOO2 and also QHSE.
10. Issue Inventory report, IN/OUT status report, dead stock report, goods age report,
consumption report, manpower status report to Head of Department.
11. Follow up SAP ERP grogram against with actual activities.
12. Implement cost reduction principle in all aspects of warehouse transactions and activities.
14. Creation of daily work logs and transmission of same to corporate.
15. Audit of daily labor and billing reports.
16. Improvement & development of warehouse.
17. Promote constant motivation among staff to strive for an efficient and effective warehouse
administration. Enhance subordinates’ well being and capability through training and give
opportunities for promotion.
19. Always research to improve all warehouse operations according to company’s objectives.
21. Running shift with safety and efficiency as priorities.
JOB DESCRIPTION
Ensure safe handling, storing and timely calibrating / re-
Minimum error complaints received
calibrating of IMTES (Inspect Measuring Testing Equipment's)
tested or inspected) as per the standard value before its usage and to find out any technical fault if prevailing in tool/equipment.
Reporting:
Report generated & shared with
Timely generation of stores related reports in order to share concerned authorities timely
with concerned department / authorities for taking effective decision related to stores.
Minimum errors observed in report
Cost Controlling:
Optimum utilization human and
Managing all stores relating activities/ operations
other capital resources
economically & in cost effective manner to ensure that all unnecessary cost incurred to perform operations (related to store) can be controlled for increasing profitability.
Individual objectives, training and
Performance Management
performance, developing and motivating staff, provision of
process.
formal and informal feedback and appraisal - in order to Frequency of feedback & appraisal
maximize subordinate and the performance of the
department.
meetings.
Policies & Procedures:
Recommend improvements to departmental policy and direct Compliance with procedural and
the implementation of procedures and controls covering all legislative requirements.
areas of stores activity so that all relevant
Effective communication of policies
procedural/legislative requirements are fulfilled while and procedures.
delivering a quality, cost-effective service to stake holders.
Taking the Ow nership of Company QHSE Policy:
Adherence to HSE standards
Accountable to create a safe working nvironment, manage risks, reduce exposure to hazardous liability and ensure
implementation of QHSE policy
Adherence to DIMS documents
Comply with all QA/QC standards (DIMS documents) as
applicable to the company systems, policies, procedures, and
documents in order to deliver the expected quality of work.
4. JOB CONTEXT:
The efficiency of this position is critical for ensuring protection of company’s interests and credibility with respect to stores functionalities/operations.
Having large ongoing projects & construction activities, it is critical to fully manage & control inventories
and assets, to help in enhancing the pace of execution work at project sites.
5. COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
Ongoing communication with Commercial staff, and Stores I/C’s at Head Office for materials, assets, inventories and other stores related issues.
Ongoing communication with Finance department for updating vendors’/suppliers’ accounts
(advances/payables).
Ongoing communication with project site(s) staff, SM/PM and Construction Managers for work related issues.
Ongoing communication with other BA/BSD for work related issues.
Ongoing communication with Audit Department for confirmation of stock by performing physical count
exercises.
External:
Ongoing communication with vendors for logistics and other relating issues such as inquiries for
items/goods rates, their availability, quotations etc.
Ongoing communication with auditors for confirmation of stock by performing physical count exercises.
6. FRAMEWORKS, BOUNDARIES, & DECISION MAKING AUTHORITY:
Work under the general direction of Project Manager (PM) / Site Manager (SM) administratively and I/C
Stores BA Functionally.
Work is done as per Commercial departmental procedures and in compliance with contract terms.
Decisions with respect to scheduling of work are taken by this position in agreement with I/C Stores BA
and PM / SM.
Can approve vouchers as per financial limits assigned
Can recommend staff leaves, increment, promotion and hiring (related to stores) cases in consultation
with I/C Stores BA & SM/PM
Decisions with respect to stores staff mobilization, transfer or secondment are taken by this position in
consultation with concerned persons / authorities.
Management of warehouse operation and Inventory system including implementation of material control procedures and Inventory optimization.
Coordinate with internal and external auditors during weekly & annual physical checking.
Coordinate with other departments Production, Maintenance and Admin during planning, calculation of purchase/Import requirement and fixation of Inventory levels for stores & spares, packing materials, building materials, manufacturing supplies and regular review of Inventory items.
Provide mentoring and guidance to warehouse team members.
To coordinate with internal auditor Jute Batching Oil, Diesel, Furnace Oil & Palm Olien Oil physical at the first day of every month.
To be responsible for the dip measurement of Jute Batching Oil, Diesel and Palm Oilien.
To be responsible for the imported items consignment during material ordering & receiving.
Responsible for effective running and problem shooting of SAP.
To check the procedure and working instruction as per ISO Standards & objectives.
Maintain & keeps up-to-date required records to fulfill ISO-9001 & ISO-14001 standards and institutes corrective measures stemming from periodic audit & safety measures of ISO 14001 & HSE. \
Inventory problems in SAP to be looked into and stream lined
Duties and Responsibilities of Imperial Electric Company (Pvt) Ltd
Over all Supervision of Regional Stores.
To implement documented procedures for proper maintain of store and to ensure balance quantity in all warehouses.
Arrange to dispatch timely delivery of materials from one warehouse to other as on request of Supply Chain Department.
Ensure timely processing and dispatch of Goods Receipt Document and other Doc.
Review daily Delivery Note, Inventory Transfer and Return document in System.
Analysis on dead items and store aging report.
Faulty materials report check and forward to Dy. Manager Inventory for approval to shift into damage warehouse,
QUALIFICATION Feb-2007-Jan-2008 Procurement & Material Management (DPMM) MIIM Islamabad 1999-2001 MBA (MIS) Preston University 1996-1997 B.Ed. BZU Multan 1994-1995 B.Sc. BZU Multan 1992-1993 F.Sc. Multan Board 1990-1991 Matriculation Multan Board
Certificates of SAP as Business Key User (MM Module) on successful implementation.