HR AND PAYROLL SPECIALIST
AIRHUB AVIATION
Total years of experience :11 years, 11 Months
• Process Cabin Crew payroll in compliance with company policies and regulations.
• Calculate and verify employee hours, bonuses, and compensation elements.
• Document and maintain all payroll transactions accurately.
• Prepare and ensure timely signing of service provider contracts.
• Ensure compliance with tax, pension, and other deductions.
• Manage adjustments for new hires, terminations, and promotions.
• Coordinate with the Crew Resource Team for deductions and contributions.
• Proficiently use ZOHO payroll software for streamlined payroll processing.
• Provide support and guidance to service providers regarding payroll and contract inquiries.
• Prepare and maintain payroll records for internal and external audits.
• Conduct regular payroll audits to identify and rectify discrepancies.
• Investigate and resolve payroll errors promptly.
• Generate payroll reports and provide management with relevant data.
• Assist in budgeting and forecasting using payroll-related information.
• Identify and implement process improvements to increase efficiency and accuracy.
• Maintain strict confidentiality of payroll information and employee data.
• Train new employees in payroll processes and systems when necessary.
Compensation and Benefits:
• Seamless payroll processing for 1, 300+ employees, resolving salary
discrepancies and ensuring timely delivery
• Managed leave salary, encashments, final settlements, incentives, and other compensation elements.
• WPS processing and manual SIF creation, maintaining alignment with UAE labour laws.
• Reconciled payroll figures with the Finance Department, ensuring audit compliance.
• Maintained meticulous employment records and addressed individual payroll inquiries.
• Managed DEWS monthly contribution payment for employees working in the DIFC office.
• Prepared timely reports to inform strategic decision-making for management.
• Analyzed compensation policies, providing recommendations for enhancements.
• Collaborated with the HR Director on incentive schemes, recognition programs, and policy updates.
• Contributed to annual budgeting for compensation and benefits, ensuring adherence to financial parameters.
• Issued confidential documents including salary certificates and employment verifications.
Recruitment:
• Conducted interviews with managers and stakeholders, contributing to candidate selection.
• Managed interview scheduling and preparation of hiring materials.
• Assessed applications and identified qualified candidates for positions.
Administrative:
• Updated employee records for new hires and departures, ensuring data accuracy.
• Maintained HR databases for leave requests, marital statuses, and insurance coverages.
• Prepared and revised HR documents such as employment contracts and termination letters.
• Facilitated investigations and guided workplace violations.
• Reported on HR metrics including company turnover regularly.
• Acted as the main point of contact for salary-related matters.
• Coordinated with all business units to ensure timely payroll submission, facilitating a smooth and accurate process.
• Executed payroll tasks precisely, ensuring zero errors and meeting assigned deadlines.
• Verified all necessary entries, including deductions, overtime, incentives, and allowances, and accurately inputted them into the Oracle software.
• Assisted in addressing GL-related queries from the Finance Department and coordinated with the IT Department to rectify errors.
• Processed end-of-service payments in compliance with company policy and UAE labour law.
• Managed medical insurance procedures for new joiners and leavers.
• Provided timely reports, such as OT analysis and headcount analysis, as required by management.
• Reviewed and approved requests via the employee self-service system, rejecting those with insufficient documents or non-eligibility.
• Monthly processed General Pension and Social Security Authority (GPSSA) contributions for UAE national employees.
• Issued salary certificates and salary transfer letters daily.
• Validated salary inputs for new joiners based on information provided by the compensation and benefits team.
• Conducted payroll-related training and user testing for new payroll projects.
• Completed ad-hoc assignments as necessary, assigned by managers.
• Prepared payment checks and bank transfers for corporate suppliers, business-related loans, and employee reimbursements.
• Conducted monthly bank and credit card reconciliations.
• Managed petty cash for the Government Relations Department, facilitating immigration and visa-related transactions across the group.
• Ensured accurate GL transaction recording and completed payment processing, including purchase requisition functions.
• Generated and finalized reports to support account balance and reconciled vendor and business unit statements.
• Communicated effectively with company personnel and suppliers, approving payments as necessary.
• Monitored advances to suppliers, accruals, and prepayments monthly.
• Managed the chairmans expenses and maintained books of account.
• Provided support to AGI departments and business units for payable-related transactions.
• Facilitated accounts payable-related training, user testing, and reconciliations during the Oracle R-12 Implementation Program.
• Verified and stamped all supplier invoices, ensuring compliance with financial policies and procedures.
• Monitored accounts aging to maintain up-to-date payments.
• Reviewed invoices for accuracy and completeness, ensuring attachment correspondence and LPO matching.
• Maintained a monitoring file for all received invoices.
• Collaborated with the Purchase Department to resolve supplier issues, such as discrepancies in amounts or quantities.
• Processed supplier payments according to their respective terms and discounts.
• Prepared account reconciliations against supplier statements.
• Addressed supplier queries via calls and emails regarding payment status, notifying them of check readiness and details.
• Ensured official receipts were provided in exchange for issued checks.
• Proficient in TRF (Telegraphic Transfer) processes, ensuring successful international payments.
• Approved and posted sales receipts.
• Conducted bank reconciliations.
1. Accounts Payable Department:
• Verified, stamped, and recorded all received invoices.
• Filtered invoices based on contract type/location, routing them for internal review as per documented procedures.
• Immediately rejected invoices lacking a SAP PO number, communicating with vendors accordingly.
• Reviewed supporting documents for invoices, including delivery receipts, guest folios, and service-related documents.
• Recorded entries for received goods (Non-Trade Payables).
• Matched invoices with corresponding Purchase Orders.
• Communicated with suppliers to resolve missing information or discrepancies, ensuring compliance.
• Provided invoice status updates and checked payments with suppliers.
• Disseminated invoices for RSPO (Requested Shipping and Payment Orders).
• Reconciled supplier statements.
• Managed vendor creation, editing, and blocking in SAP under Managers guidance.
• Issued Certificate of Creditable Withholding Tax (Form 2307) to suppliers. 2. Accounts Receivable Department:
• Posted cash receipts from various sources including banks, customer sales, employee cash advances, loans, USD purchases, intercompany transactions, tax rebates, and other income.
• Conducted monthly reclassification of input value-added tax for fixed assets and services.
• Performed month-end closing activities and reported to the Manager.