Executive Assistant, VP Middle East
Cisco
مجموع سنوات الخبرة :16 years, 5 أشهر
Handling various projects as per the Emerging Theatre Administrative Support Requirement.
Executive Assistant to the VP, Middle East
- Work as a business partner and be the single point of contact for the internal and external stakeholders
- Portray the Middle East region in the best light and build strong relationships with the direct and the broader team
- Able to manage and prioritize calendar requirement with minimum instruction
- Able to analyse and break complex problems into smaller manageable parts
- Able to multi-task, juggle responsibilities, prioritize and deal with conflicting demands
- Independently handle the office and make decisions as required
- Staying connected with the SLT on the latest top of mind topics
- Prioritize and manage the executive’s functions and daily activities
- Administrative support and Co-ordination: Plan travel reservations, logistics and visa procurements, handling expenses, making appointments, arranging meetings and logistics, arranging offsite events, providing approvals as required, maintaining databases as required, and various day to day activities
- Maintaining Mailers, Org Charts, Banners and Org List
- Managing new ad hoc tasks and challenges everyday as required
Executive Assistant to the Director Finance, Emerging Theater (till Dec 13)
On Boarding and Administrative Support to the SE Director, Middle East
- Administrative support and Co-ordination: Calendar management, Plan travel reservations, logistics and visa procurements, handling expenses, making appointments, arranging meetings and logistics, arranging offsite events, mailer lists and various day to day activities
* Executive Assistant to the Director Finance, Emerging Theater (till Dec 13)
* On Boarding and Administrative Support to the SE Director, Middle East
- Administrative support and Co-ordination: Calendar management, Plan travel reservations, logistics and visa procurements, handling expenses, making appointments, arranging meetings and logistics, arranging offsite events, mailer lists and various day to day activities
Executive Assistant to the VP (India & SAARC)
Cisco Systems India Pvt. Ltd. July, 09 - Sep, 13
First touch point to the CEOs office: anticipating needs, dealing with the unexpected, acting as liaison between Executive and staff or the outside world.
Key Responsibility Areas include: * Communication: Collate/Gather/Analyse/Research and Present data to enable decision making by the executive. Correspondence Creation, Editing, reports etc.
* Reviews/ Events/ High Profile Visits: Assist the executive in conducting monthly, quarterly, & annual reviews. Be responsible for High Profile Customer or Internal events.
* Study and Understand: Understanding of the business environment, internal organization and ways of working. Establish rapport with key people in the organization and consultants to the company
* Database: Maintain Database of the various information/ contacts/ reports/ presentations/ managing record etc.
* Administrative support and Co-ordination: Travel reservations, handling expenses, making appointments, arranging meetings, providing approvals on behalf of the executive and various day to day activities
* Others: Multi-Project Management, Employee Service, Process Improvement/ Streamlining, Intranet Initiatives, Issue Resolution
Corporate Communications
Bayer Group in India January, 08 - July, 09
Key Responsibility Areas include:
• Internal Communications and External Communications: Responsible for various magazines, publications and information sourcing. Be involved in corporate branding, events, advertising, exhibitions, social work projects etc.
• Corporate Presentation: Make the corporate presentation to the new employees or customers/ visitors in the induction program, meetings, trainings etc.
• Employee Relations: Responsible for internal communications - conceptualize and manage the internal publications (bi-monthly newsletter for corporate as well as business groups)
• Site Management: Responsible for the launch and maintenance of the company site.
• News Service: Tracking the Company's, industry and competition news in various media - online, print, trade etc. on a day to day basis.
• Others: Designing of brochures, magazines, reports, publications etc. Coordinating with head quarters for important and timely requirements. Also coordinating with various institutions and organizations for different projects
Technical and Soft Skills
• Strong communication skills with people of all levels and roles
• Driven to learn and apply new ideas/skills and willing to assume increased responsibility
• Excellent work ethic, sense of responsibility, willingness to 'go the extra mile'
• Sound judgement and able to anticipate needs and problems
• Able to work under pressure, meet deadlines and turn around projects promptly
• High level writing, editing and communication skills
• Tact, discretion and sensitivity when dealing with confidential matter
Post Graduate in Business Administration from the Indo German Training Center and Bachelors of Commerce from the Mumbai University securing a first grade in academics throughout.