EXECUTIVE ASSISTANT TO THE CHAIRMAN
SOBHA LIMITED
Total years of experience :24 years, 4 Months
• Work directly with the Chairman to support all aspects of his daily work routine.
• Keep the Chairman’s office of time-sensitive and priority issues, ensuring appropriate follow-ups.
• Handling Chairman’s personal financial and accounting matters with high confidentiality.
• Track daily expenses and prepare weekly, monthly report.
• Meet and Greet visitors at all levels of seniority.
• Compiled PAN India reports for the management.
• Execute highly confidential documents and records them appropriately .
• Setting meetings with high-profile individuals with a strict level of confidentiality.
• Managing long-term projects in support of the Chairman’s top priorities.
• Preparing travel arrangements (Domestic & International) for Chairman and his family members.
• Coordinating and scheduling - Chairman’s Charter flight with Dubai team.
• Assist in organizing company's events, seminars and trainings.
• Provide General Secretarial / administration support to the Leadership Team.
• Oversee the performance of other clerical staff, drivers, gardeners, plumber, electricians and Housekeeping.
• Providing administrative support to Chairman along with managing, updating, and maintaining his calendar across multiple time zones with attention to accuracy & detail while recognizing the need to prioritize as business initiatives change and make necessary arrangements for web connectivity when necessary.
• Performing general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails, and prioritizing, distributing, and acting on mail.
• Conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Producing a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
• Format information for internal and external communication - memos, emails, presentations, reports.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Manage multiple projects as assigned by the Management related to diverse lines of business, community, and personal interest with inter-related activities and relationships.
• Involved in recruitment, budgets & accounts, managing junior staff & HR issues.
• Any other duties as assigned by the Management.