Personal assistant , reporting to the Deputy Vice Chaiman
Al Sayer Group
Total years of experience :16 years, 3 Months
-• Receive, stamp, register, sort and reply to incoming mails and emails, collect and send outgoing mails, receive and send faxes.
• Prepare daily planner, schedule meetings, send reminders on tasks and update contact list.
• File, scan and photocopy documents, ensure confidentiality of documents and retrieve them when required.
• Filter telephone calls and make outgoing calls.
• Receive and filter guests.
• Create and send requests on e-synergy.
• Prepare and type business correspondence and documents.
• Arrange for the repair of office equipments when necessary.
• Follow up on arrangements for visa, travel and hotel booking, ticket booking for Manager and business visitors.
• Organize and attend meetings, prepare agenda and minutes of the meetings and follow up on implementation of decisions.
• Prepare documents and presentations for Manager's meetings and events and perform proof reading of documents.
• Prepare daily mail for Manager's review and signature and add Arabic/English notes when necessary.
• Attend internal and external customer queries.
• Translate documents in English/Arabic.
• Make cash/cheque personal payments on behalf of Manager.
• Review bank statements and follow up on Manager's bank accounts in Kuwait and oversees.
• Prepare monthly statement of Manager's personal and family expenses.
• Deposit cheques and cash in the Manager's personal accounts
• Perform other related duties as requested. (Disclaimer)
Report to: Group Marketing Director
• Effectiveness of archiving systems, document retention and disposal
• Quality of interpersonal relationships
• Coordination between departments and executives.
• Confidentiality of information and keeping of records and official documents.
• Implementation of ISO system.
• Effective management of G.M.D. office and Punctuality.
• Effectiveness and efficiency in carrying out administrative duties
• Timeliness in the execution of tasks
• Organize and establishes an up-to-date system for managing the G.M.D. office .
• Keep the Director informed of accurate and up-to-date internal and external relevant matters and news.
• Performs other related duties, as G.M.D
• Doing different weekly reports concerning the performance of all sales staff.
• Doing monthly reports for the company productivity.
• Performs project research and report preparation related to the activities of the organizational unit to which assigned; may prepare and update a variety of periodic and special narrative, accounting, database and statistical reports.
• May supervise staff, including determining workloads and schedules, evaluating staff performance, providing training and making hiring, promotion and disciplinary recommendations.
• Performs other duties of a similar nature or level.
