Document Controller
SIMI Contracting LLC
Total years of experience :16 years, 8 Months
Log Tracking
Copy, scanning store documents
Check for accuracy and edit files
Distribute project-related copies to internal teams
File documents in physical and digital records
Retrieve files as requested by employees and clients
Prepare/draft letter correspondence
Preparing and handling submissions to consultant
Preparing/submitting daily progress report, weekly progress report and monthly progress report
File documents in physical and digital records
Log tracking
Retrieve files as requested by employees and clients
Monitor project email inbox for any action and route correspondence/ documents to correct team members as appropriate
Prepare letter correspondence
Prepare and issue formal transmittal for all outgoing information
Monitor incoming queries (RFIs, NCRs, IRs and MIRs) and information to ensure all corrective action are completed
Prepare and update report and document as necessary
Print drawing and document as necessary
Maintain confidentiality of sensitive information and terms of the agreement
Preparing petty cash, daily attendance, stationeries, etc.
Controlling number, filing, sorting and retrieving of electronically or hard copy.
Monitoring the information flow.
Check for accuracy and edit files
Receive and archive all electronics information and hard copies as required
Distribute project-related copies to internal teams
File documents in physical and digital records
Log tracking
Retrieve files as requested by employees and clients
Monitor project email inbox for any action and route correspondence / documents to correct team members as appropriate
Prepare/draft letter correspondence
Prepare and issue formal transmittal for all outgoing information
Monitor incoming queries (RFIs, NCRs, IRs and MIRs) and information to ensure all corrective action are completed
Prepare and update report and document as necessary
Print drawing and document as necessary
Maintain confidentiality of sensitive information and terms of the agreement
Preparing petty cash, daily attendance, stationeries, etc.
Lays out the task and responsibilities for the office job
Answer phones and transfer to the appropriate staff member
Preparing necessary supporting documents for the renewal of trade license and submit to the PRO
Online renewal for P.O Box.
Take and distribute accurate messages
Greet public and clients and direct them to the correct staff member
Coordinate messenger and courier services
Receive, sort and distribute incoming mail
Monitor incoming emails and answer or forward as required
Making Invoice and receive payments
Fax, scan and copy documents
Maintain office filing and storage system
Update and maintain mailing lists, contact lists and clients information
Retrieve information when requested
Co-ordinated maintains records.
Type documents, reports and correspondence
Organize travel arrangements for the boss and staff
Co-ordinate and organize appointments and meetings
Maintain scheduling and event calendars
Assist with event planning and implementation
Monitor and maintain office supplies
Ensure office equipment is properly maintained and serviced
Perform work related errands as requested such as going to the post office and others.
Keep office area clean and tidy.
Perform other task at given time
Create filing and document archiving.
Prepare correspondence.
Prepare minutes of meeting.
Receive and retrieve documents and segregate to respective person/Engineer.
Relay comments in the submittals.
Overseeing the flow of information through documents.
Job Description: Provide administrative and sales support or the sales personnel in their project and provide customer support to client in product and service introduction,
queries and complaints.
Responsibilities:
1. Preparing accounts
2. Record keeping and filing reports such as sales, deliveries and collections
3. Typing sales invoices and delivery receipts
4. Receiving and checking quantity of materials if reconciled to given records or delivery receipt from suppliers or from shipment of main office
5. Forward phone calls and handle customer inquiries
6. Assist making a sales, follow-up with clients and service sold has been delivered
7. Maintaining record system in accordance with the document control procedure
8. Managing sending and receiving couriers
9. Processing payments for local suppliers and following payment collections with the clients
10. Monitor and notifies clients of delivery dates and projected-related schedules or status
11. Preparing of materials needed for project
12. Monitors the delivered materials to project site
13. Maintain records of master lists of all projects on-going and accomplished
14. Perform other task at any given time
March 2005 Bachelor of Science in Civil Engineering Cor Jesu College Digos, Davao del Sur, Philippines member of Philippine Institution OF Civil Engineering during of my studies, math club member, On-job-training complete.