Kristine Ada Perez

 Log Tracking
 Copy, scanning store documents
 Check for accuracy and edit files
 Distribute project-related copies to internal teams
 File documents in physical and digital records
 Retrieve files as requested by employees and clients
 Prepare/draft letter correspondence
 Preparing and handling submissions to consultant
 Preparing/submitting daily progress report, weekly progress report and monthly progress report
 File documents in physical and digital records
 Log tracking
 Retrieve files as requested by employees and clients
 Monitor project email inbox for any action and route correspondence/ documents to correct team members as appropriate
 Prepare letter correspondence
 Prepare and issue formal transmittal for all outgoing information
 Monitor incoming queries (RFIs, NCRs, IRs and MIRs) and information to ensure all corrective action are completed
 Prepare and update report and document as necessary
 Print drawing and document as necessary
 Maintain confidentiality of sensitive information and terms of the agreement
 Preparing petty cash, daily attendance, stationeries, etc.

 Controlling number, filing, sorting and retrieving of electronically or hard copy.
 Monitoring the information flow.
 Check for accuracy and edit files
 Receive and archive all electronics information and hard copies as required
 Distribute project-related copies to internal teams
 File documents in physical and digital records
 Log tracking
 Retrieve files as requested by employees and clients
 Monitor project email inbox for any action and route correspondence / documents to correct team members as appropriate
 Prepare/draft letter correspondence
 Prepare and issue formal transmittal for all outgoing information
 Monitor incoming queries (RFIs, NCRs, IRs and MIRs) and information to ensure all corrective action are completed
 Prepare and update report and document as necessary
 Print drawing and document as necessary
 Maintain confidentiality of sensitive information and terms of the agreement
 Preparing petty cash, daily attendance, stationeries, etc.

Lays out the task and responsibilities for the office job

 Answer phones and transfer to the appropriate staff member
 Preparing necessary supporting documents for the renewal of trade license and submit to the PRO
 Online renewal for P.O Box.
 Take and distribute accurate messages
 Greet public and clients and direct them to the correct staff member
 Coordinate messenger and courier services
 Receive, sort and distribute incoming mail
 Monitor incoming emails and answer or forward as required
 Making Invoice and receive payments
 Fax, scan and copy documents
 Maintain office filing and storage system
 Update and maintain mailing lists, contact lists and clients information
 Retrieve information when requested
 Co-ordinated maintains records.
 Type documents, reports and correspondence
 Organize travel arrangements for the boss and staff
 Co-ordinate and organize appointments and meetings
 Maintain scheduling and event calendars
 Assist with event planning and implementation
 Monitor and maintain office supplies
 Ensure office equipment is properly maintained and serviced
 Perform work related errands as requested such as going to the post office and others.
 Keep office area clean and tidy.
 Perform other task at given time

Create filing and document archiving.
Prepare correspondence.
Prepare minutes of meeting.
Receive and retrieve documents and segregate to respective person/Engineer.
Relay comments in the submittals.
Overseeing the flow of information through documents.

Job Description: Provide administrative and sales support or the sales personnel in their project and provide customer support to client in product and service introduction,
queries and complaints.

Responsibilities:
1. Preparing accounts
2. Record keeping and filing reports such as sales, deliveries and collections
3. Typing sales invoices and delivery receipts
4. Receiving and checking quantity of materials if reconciled to given records or delivery receipt from suppliers or from shipment of main office
5. Forward phone calls and handle customer inquiries
6. Assist making a sales, follow-up with clients and service sold has been delivered
7. Maintaining record system in accordance with the document control procedure
8. Managing sending and receiving couriers
9. Processing payments for local suppliers and following payment collections with the clients
10. Monitor and notifies clients of delivery dates and projected-related schedules or status
11. Preparing of materials needed for project
12. Monitors the delivered materials to project site
13. Maintain records of master lists of all projects on-going and accomplished
14. Perform other task at any given time