OFFICE MANAGER
MAKBAS PRINTING CO.
Total years of experience :18 years, 4 Months
General office & Studio management
Assisting CEO & GM on day to day operations.
Preparations of reports on weekly/monthly
basis.
Deal with Customers by person, through
telephone, email & Instagram
Petty Cash and Office supplies Management.
Expense & payment entries on Xero system.
Material sourcing local & Outside.
Supplier management, price negotiation, purchase orders and follow up.
Handle studio supplies/materials and monthly inventory management
Pre-production discussion with employees, proof checking, overall
Supervision throughout the production, filtering and scheduling
the deliveries.
Online order management through Shopify, customer relation, packing supervision and delivery management as per customer's convenience.
Reporting to Managing Director and making discussion on urgent matters.
Giving clerical support to General Manager, managing his personnel diary, appointments, and travel & hotel bookings.
HR function, including recruitments, candidate evaluation, staff approvals, residency related matters, and coordinating with Head Office for the completion of staff related matters.
Preparation of monthly payroll, leave approvals & leave calculations.
File management for each employees (soft & hard copies).
General administration duties including memo/circular preparations purchase of office supplies and managing all office equipment.
Employee transport arrangements and Company vehicles management.
Document control for office and Project.
Staff training as and when required.
Log management for all office related works.
Log management for all office related works
Office Coordination.
• Local & International Correspondence.
• Filing and File arrangements.
• Log updating for all works.
• Preparing Enquiries, Quotation & Invoices.
• Net browsing for new products and information.
• Online Airline & Hotel booking for managers.
• Online business updating.
• Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.
• Preparing internal memos, approval letters and requisition.
• Handling Office machines like Photocopier, Scanner, Fax machine & Electronic Typewriter.
MOGAHWI STATIONERY & OFFICE EQPT. SECRETARY CUM PURCHASE ASST.
FROM JAN 2012 to MAY 2013
Job Profile: • Local & International Correspondence.
• Filing and File arrangements.
• Log updating for all works.
• Preparing Enquiries, Quotation & Invoices
• Preparing Local Purchase Orders.
• Comparing prices & Placing Orders.
• Keeping & updating Manual Registers for all office related activities.
• Bank dealings for Supplier Payments.
• Tracking Shipments, informing clearing agent & arranging documents for releasing.
• Preparing Goods Arrival Advice & related documents for Stores.
• Making insurance for Orders.
• Net browsing for new products and information.
• Online Airline & Hotel booking for managers.
• Online business updating.
• Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.
• Handling Office machines like Photocopier, Scanner, Fax machine & Electronic Typewriter.
AL ESSA CONSTRUCTION CO. OFFICE SECRETARY
(1 Year) FROM OCT 2010 to OCT 2011
Job Profile: • Filing and File arrangements.
• Office Correspondence.
• Log Management in MS Excel for incoming and outgoing letters.
• Preparation of Transmittals for Checklist, Shop Drawings, Sub Contractors approval, submittals and updating of the logs.
• Follow-up Sub Contractors.
• Keeping register for staff attendance and Time sheet preparation.
• Preparation of Daily and Monthly reports.
• Managing documents related to Consultant Office (Incoming & Out going)
• Assist Managers and other top staff.
EASY ACCESS TRADING, SAFAT, KUWAIT SECRETARY/ADMIN ASSISTANT
(3.8 Years) FROM 2006 NOV to JULY 2010
Job Profile: • Attending phone calls and follow up enquiries from various departments.
• Guest Relation Duties.
• Opening, sorting and categorizing all incoming information to the dept. and getting it to the appropriate people in a timely fashion.
• Processing all outgoing communication in the form of emails, letters and other form of communication.
• Answering phones, providing information and processing messages for the manager.
• Scheduling appointments, meetings and personal appearances by the manager.
• Filing and File arrangements.
• Office Correspondence.
• Give training and support for new staff.
• Handling Xerox and Scanner machines.
• Order office supplies to ensure proper inventory.
• Petty Cash Management.
MARK BRIK CO., SHERQ, KUWAIT SECRETARY
(3 Months-Leave Vacancy) FROM 2006 AUG to 2006 OCT
Job Profile:
• Filing of all forms and maintains all records
• Guest Relation Duties.
• Prepare letters, labels, envelopes, documents, reports etc
• Attending phone calls and follow up enquiries from various departments.
• Order office supplies to ensure proper inventory.
• Checking and sending Emails.
• Sending and receiving Fax.
AVG GROUP, KOCHI, INDIA SECRETARY
(1 Year) FROM 2004 MAR to 2005 APRIL
Job Profile:
• Attending phone calls and follow up enquiries from various departments.
• Reception Duties.
• Checking and sending Emails.
• Sending and receiving Fax.
• Filing and File arrangements.
• Handling Xerox machine.
PROFESSIONAL SKILLS
• Excellent communication and interpersonal skills.
• Excellent knowledge of latest versions of MS Office, Word, Excel, PowerPoint
Outlook, Internet, E-Mail, Scanner, Fax Machine and Xerox Machine.
• Sincere, dynamic and hard-working.
• Dedicated and Self-Motivated.
• Ability to interact with all kinds of people.
• Ability to work under pressure confidently and utmost sincerity towards work with an attitude of thorough professionalism.
Bachelor Degree in Science
Additional Course " Diploma in Secretarial Management (1995-1996)