Administrative Officer
Schlumberger
مجموع سنوات الخبرة :12 years, 9 أشهر
Strategize with management on all recruitment needs (over departments) of Sixt Qatar.
Coordinated full cycle recruitment and selection activities including job postings (Bayt, Indeed, LinkedIn) resume screening, conducted telephone interviews, arranged interviews, sent out regret letters, completed reference checks and prepared offer letters.
Managed all new hire on boarding, coordinating and/or conducting new hire orientation and ensure all paperwork were 100% in compliance with Qatar Labour Law.
Coordinated and processed documentation for various HR functions such as employment assignments, terminations, promotions, vacations, leave of absence and disciplinary actions.
Developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
Ensure that all aspects of personnel, administration, training, and HR policies and practices are in line with Best Practices in the Automotive industry, and strictly conform and comply with the Government of Qatar Labour and Employment Laws, Rules and Regulations
Manage and maintains employee records using MS Excel and Microsoft Navision.
Coordinated work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
Provide general human resource guidance for an employee base of 60+.
Month administration of payroll using ERP Microsoft Navision and processing of WPS.
Perform routine administrative support functions, such as filing, correspondence, meeting minutes, report preparations, PowerPoint presentations
Receive and screen visitors, telephone calls and correspondence; respond to general inquiries
Manage CEO’s calendar and schedule appointments; complete all necessary paperwork and handle logistics (including flights and accommodations)
Organize / provide support to company events including meetings, conferences and other special events. Coordinate with hotels, organize guest lists and invitations
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Provide administrative and clerical support to departments or individuals.
Dealing with the CEO’s incoming email, faxes and post delegating work to managers as relevant to each staff members.
Other reasonable tasks as assigned by CEO
Recruitment
Developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates for holding company (5 companies).
Managed the interview process by shortlisting, scheduling and interviewing prospective candidates for various functions and administered related tests.
Scheduled and managed new hire onboarding process, background screening, credential verification
Published weekly and monthly reports of closed positions, work-in-progress (WIP), positions and their Turn Around time.
Prepared offer letters and appointment letters; sent-out regret letters.
Employee Relations
Implements performance evaluation system and prepare performance development plans.
Implement reward and disciplinary measures.
Help in administering compensation, yearly scheme, and bonus and benefit packages.
Manage disciplinary, grievances and compassionate related issues.
Payroll and Data Management
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications using ERP Wallpost.
Maintain Personnel files and update employee related database.
Preparing the payroll, leave applications, overtime requests using Microsoft excel and ERP Wallpost.
Scanning and registration of incoming and outgoing correspondence, reports, issuing drawings to OpCo, as well as, using the document management systems;
Uploading / downloading electronic architectural drawings and technical documents to the extranet
sites;
Receive, issue and distribute project documentation;
Record and print incoming and outgoing documents to ensure accurate data recording;
Maintain project documentation filing system and archive;
Contact key people in the UK to secure outstanding paperwork in a professional manner
Co-ordinate with Quantity Surveyors and ensure correct document and drawing management;
Performs such other task related functions that may be assigned from time to time.
Prepare PowerPoint presentations for training materials
Assist the team in general administrative tasks
File and retrieve records of the building blueprint, building permits and contract agreement with ease.
Sends and receives documents from external organizations, prepares and edits paperwork for contract agreements, and ensures all records-management activities adhere to institutional policies and legal regulations.
Responsible for the monitoring and maintenance of the contractual records, logs and database
Engage in the team’s activities whilst managing the daily correspondence for the company works domain.
Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
Interacts with high-level executives inside and outside of the company.
Reviews, prioritizes and redirects regular and electronic mail.
Answers phones, takes messages, and/or redirects calls.
File validation and document controlling
Submitting corporate documents punctually and with quality.
Coordinating with all departments of the company in order to assure that all documents are kept in right place and in the right department file archive.
Events Coordinator
Meet event deadlines, projects and targets to keep to an event schedule; participate in problem solving event related issues.
Coordinate event logistics, publicity, including public relations, advertising and collateral material design, production and distribution.
Manage the entire process from the planning stage, right through to running the actual day itself and the post-event evaluation.
Executive Secretary/Admin Assistant
Develop market analysis to identify customer needs, price schedules, and discount rates
Stay current with client needs, competition, and industry trends
Deliver sales presentations/proposals to prospective clients
Liaising internally with event management team to address any queries
Dealing with external queries from suppliers
Provide general administrative and clerical support to the assigned department team including but not limited to; data management, filing, archiving, scheduling appointments, prepare agendas, coordinating travel arrangements, assisting office visitors and any other work as assigned.
Providing personal and administrative support to Events Director including; scheduling meetings, booking rooms, arranging for refreshments and any other work as assigned
To assist with all procurement activities i.e. requirement, inventory, and monitoring of procured items / services
Maintain an inventory of stationery and office supplies
Providing administrative aid for various projects of the department, which includes project meetings schedule, minutes of meeting, transcribe notes and compose memos Make local and international travel arrangements, and book accommodation as required
Other reasonable tasks as assigned by supervisor
Consistent Dean’s Lister, 2008-2010
