DATA ENTRY OPERATOR/ADMIN ASSISTANT
GULF EAGLE CONTRACTING
Total years of experience :18 years, 4 Months
DUTIES AND RESPONSIBILITIES
Work closely to Plant Manager to provide administrative support in day to day activity.
Make sure to update the Plant Manager for important tasks and deadlines.
Assist in the preparation of Material Requisitions according to plant and site requirement and follow up status on the same.
Follow up status of requested LPO to Purchasing Department.
Encodes LPO (Local Purchase Order) received from Purchasing Department.
Follow up status of LPO to the Suppliers.
Coordinates to Storekeeper for the status of Delivery Notes received from the Suppliers.
Assist Project Manager for the preparation of Quotation for Private Works.
Collate information about the situations in plant and outside project.
Communicate verbally and in writing to answer inquiries and provide information.
Assist Timekeeper for preparation of monthly time sheets.
Maintain electronic and hard copy filing system.
Answer incoming external calls and internal calls in a timely and efficient manner.
Booking meetings, preparing documentation, routing documents for signatures.
Handle incoming and outgoing mail, sort and distribute mail.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
Maintain databases and filing systems, whether electronic or paper.
Perform any other duties and undertake various administrative support tasks as assigned from time to time.
Handles high level hiring of the business as well as ranked and file. Communicates with the business about their manpower and resources need. Conducts interview scheduling, salary negotiation, and hiring approval within Rep. Office. Follows recruitment SLA and metrics to monitor average time to hire one candidate.
•Contact job applicants to inform them of the status of their applications.
•Lead in identifying the best mix of resources to source top talent at different levels; using current resource (Job street, Work abroad, LinkedIn) and explore/recommend others, executive search, other job boards, web searches, referrals and industry-specific sources.
•Take charge of Career Fairs, Scholarship Program, Internship and Peer Referral Program.
•In charge of sourcing & processing of OJTs from different departments.
•Process the allowance of OJTs once completed.
•Prepares weekly & monthly report.
Reports directly to HR Head
•Communicates with other employees, departments, applicants and the public for the purpose of providing information and assistance concerning employment, procedures and personnel records.
•Responsible for effective and fast recruitment processes both internally and externally.
•Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
•Source applicants as needed by the Requisitioning department with duly approved Manpower Request Form.
•Review records of candidates and short list.
•Notify short-listed applicants for pre-screening and/or final phone/face to face interviews for production to staff level.
•Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
•Contact job applicants to inform them of the status of their applications.
•Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
•Issues pre-employment requirements and medical examination.
•Conduct new employee orientation.
•Prepares employment contract for newly hire employees.
•Ensures that the new hire fills out mandatory forms, such as 1902 (application for TIN registration), 2305 (Certificate of Update of Exemption and of Employer’s and Employee’s Information), PMRF, ATM application, etc.)
•Inform payroll section regarding the complete information and records of new hire and termination cases, to ensure proper payment.
•Process employee termination, such as performing exit interviews and issues employee’s clearance.
•Files papers and documents into appropriate employee 201 files.
•Performs other duties as may be assigned from time to time.
Safe keeps resumes of applicants (Rigger, Scaffolder, Erector/Rigger, Overhead Crane Operator/Crane Operator/Heavy Equipment Operator, Mechanic, and Foreman) for manpower pooling.
•Selects qualified applicants from manpower pooling based on Manpower Requisition received; and calls them for possible employment.
•Conducts initial interview.
•Refers qualified applicants to requisitioning department for craft testing.
•Issues pre-employment requirements such as physical examination form, medical referral slip, orientation slips, etc. to qualified applicants.
•Checks the status of applicants sent for medical examination.
•Ensures the completeness of requirements submitted by applicants prior to start of work.
•Schedules orientation for newly and rehire employees.
•Prepares employment contract.
•Prepares and issues company ID, project personnel clearance, exit interview and certificate of employment.
•Encode employees’ separation date into HRIS and MITC System for payroll deletion & DOLE report.
•Prepare turn-over rate of resigned employees for recruitment and hiring monitoring.
•Prepares weekly, monthly and yearly inventory reports.
•Files papers and documents into appropriate employee 201 files.
•Makes photocopies, faxes documents and performs other clerical functions.
•Performs other duties as may be assigned from time to time.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Answer incoming external calls and internal calls in a timely and efficient manner.
•Organize and schedule appointments.
•Prepare presentations material for internal and external meetings.
•Attends Management Meeting.
•Preparation/writing minutes of meeting.
•Assist in the preparation of regularly scheduled reports.
•Maintain electronic and hard copy filing system.
•Requisite/replenish stationeries including paper suppliers and other required supplies for office.
•Provide general support to visitors.
•Act as the point of contact for internal and external clients.
•Approving site access for the newly hired personnel (subcontractor’s personnel).
•Routing documents (Submittals, Request for Information and Drawings) for approval of top management.
•Monitors and updates the Daily Construction Log and distribute to the recipients (Top Management, Supervisors and Lead Engineers and Subcontractor’s Head).
•Scheduling Safety Orientation for the newly hired personnel (Main Contractors and Subcontractors).
•Consolidate weekly timesheets of local and expat employees to be sign of by Project Manager.
•Perform any other duties and undertake various administrative support tasks as assigned from time to time.
Handle cash, credit or check transactions with customers
•Scan goods and collect payments
•Ensure pricing is correct
•Issue change, receipts, refunds, or tickets
•Redeem stamps and coupons
•Count money in cash drawers at the beginning and end of shifts to ensure that amounts are correct and that there is adequate change
•Make sales referrals, cross-sell products and introduce new ones
•Resolve customer complaints, guide them and provide relevant information
•Bag items carefully
•Greet customers when entering or leaving establishment
•Maintain clean and tidy checkout areas
•Keep reports of transactions
•Process returns and check to see if items are damaged
•Answer customers' questions and get a manager if answer doesn't solve the issue
•Pleasantly deal with customers to ensure satisfaction
LAARNI A. ALEGRE
Applicant’s Signature
Major in
Educational Attainment: Tertiary :